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Objectives

Objectives. Chapter 8: Inserting Elements and Navigating in a Document Performance Objectives. Insert Symbols and Special Characters Create a Drop Cap Insert the Date and Time Insert a File CHECKPOINT 1 Navigate in a Document Insert Hyperlinks Create a Cross-reference CHECKPOINT 2.

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Objectives

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  1. Objectives

  2. Chapter 8: Inserting Elements and Navigating in a Document Performance Objectives • Insert Symbols and Special Characters • Create a Drop Cap • Insert the Date and Time • Insert a File • CHECKPOINT 1 • Navigate in a Document • Insert Hyperlinks • Create a Cross-reference • CHECKPOINT 2

  3. Insert Symbols and Special Characters To insert a symbol: • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click the desired symbol at the drop-down list, or click the More Symbols option and double-click the desired symbol. Symbol button

  4. Insert Symbols and Special Characters…continued Symbol dialog box

  5. Insert Symbols and Special Characters…continued Use the Font option to select the desired set of characters.

  6. Insert Symbols and Special Characters…continued To insert a special character: • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click the More Symbols option at the drop-down list. • Click the Special Characters tab. • Double-click the desired character. • Click the Close button. Special Characters tab

  7. Create a Drop Cap • A drop cap is a design element often used to enhance the appearance of text. • A drop cap is the first letter of the first word of a paragraph, enlarged and set into the paragraph to extend (drop) more than one line space. • Drop caps identify the beginning of major sections or parts of a document. • They generally look best when they are used in paragraphs that contain text set in a proportional font.

  8. Create a Drop Cap…continued To create a drop cap: • Click the Insert tab. • Click the Drop Cap button in the Text group. • Click the desired type at the drop-down list. Drop Cap button

  9. Create a Drop Cap…continued To change drop cap options: • Click the Insert tab. • Click the Drop Cap button in the Text group. • Click Drop Cap Options at the drop-down list. • Change the desired options in the Drop Cap dialog box. • Click OK. Drop Cap dialog box

  10. Insert the Date and Time To insert the date and time: • Click the Insert tab. • Click the Date and Time button in the Text group. • Click the desired option in the list box. • Click OK. Date and Time button

  11. Insert the Date and Time…continued Available formats list box Update automatically check box

  12. Insert the Date and Time…continued • You can also insert the date and/or time as a field. • The advantage to inserting the date or time as a field is that you can update the field with the keyboard shortcut F9. • Insert a check mark in the Update automatically check box to insert the date and/or time as a field. • You can also insert the date as a field using the keyboard shortcut Alt + Shift + D, and insert the time as a field with the keyboard shortcut Alt + Shift + T.

  13. Insert a File To insert a file: • Open the desired document. • Click the Insert tab. • Click the Object button in the Text group. • Click Text from File. • Navigate to the desired folder. • Double-click the document name. Object button

  14. CHECKPOINT 1 • The Special Characters tab is located in which dialog box? • Paragraph • Font • Symbol • Page Setup • You can insert the date or time as this. • field • point • character • paragraph Answer Answer Next Question Next Question • This is the first letter of the first word of a paragraph that is enlarged and set into the paragraph. • capped letter • drop cap • lowered cap • enlarged cap • Use this button if you want to insert the contents of one document into another. • Insert • Add • Combine • Object Answer Answer Next Question Next Slide

  15. Navigate in a Document • Word includes a number of features you can use to navigate in a document. • Along with the navigating features you have already learned, you can also navigate using the Navigation pane and by inserting bookmarks, cross-references, and hyperlinks.

  16. Navigate in a Document…continued To display the Navigation pane: • Click the View tab. • Click the Navigation Pane check box. Navigation Pane check box

  17. Navigate in a Document…continued Navigation pane

  18. Navigate in a Document…continued thumbnails

  19. Navigate in a Document…continued • In a long document, you may find it useful to mark a specific location to allow you to quickly move the insertion point to that location. • Use the Bookmark button to create bookmarks for locations in a document.

  20. Navigate in a Document…continued To insert a bookmark: • Position the insertion point at the desired location. • Click the Insert tab. • Click the Bookmark button in the Links group. • Type a name for the bookmark. • Click the Add button. Bookmark button

  21. Navigate in a Document…continued Bookmark dialog box

  22. Navigate in a Document…continued To turn on the display of bookmarks: • Click the File tab. • Click the Options button. • At the Word Options dialog box, click the Advanced option in the left panel. • Click the Show bookmarks check box in the Show document content section to insert a check mark. Word Options dialog box

  23. Navigate in a Document…continued • You can also create a bookmark for selected text. • To do this, select the text first and then complete the steps to create a bookmark. • When you create a bookmark for selected text, a left bracket ([) indicates the beginning of the selected text and a right bracket (]) indicates the end of selected text.

  24. Navigate in a Document…continued To navigate with bookmarks: • Click the Insert tab. • Click the Bookmark button in the Links group. • Double-click the desired bookmark name. bookmark name

  25. Navigate in a Document…continued • When Word stops at the location of the bookmark, click the Close button to close the dialog box. • If you move the insertion point to a bookmark created with selected text, Word moves the insertion point to the bookmark and selects the text. • You can delete bookmarks in the Bookmark dialog box by clicking the bookmark name in the list box and then clicking the Delete button.

  26. Insert Hyperlinks • A hyperlink in a document can serve a number of purposes: Click it to navigate to a specific location in the document, to display a different document, to open a file in a different program, to create a new document, or to link to an email address.

  27. Insert Hyperlinks…continued To insert a hyperlink: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Make the desired changes at the Insert Hyperlink dialog box. • Click OK. Hyperlink button

  28. Insert Hyperlinks…continued Click this button to edit the hyperlink ScreenTip. Type the text you want to display in the hyperlink. Click a button in this group to indicate the hyperlink location.

  29. Insert Hyperlinks…continued To link to a place in the document: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Click the Place in This Document button. • Click the desired heading style or bookmark name. • Select the text that displays in the Text to display text box and then type the desired text. (continues on next slide) Place in This Document button

  30. Insert Hyperlinks…continued • Click the ScreenTip button located in the upper right corner of the dialog box. • At the Set Hyperlink ScreenTip dialog box, type the desired text. • Click OK to close the Set Hyperlink ScreenTip dialog box. • Click OK to close the Insert Hyperlink dialog box. Set Hyperlink ScreenTip dialog box

  31. Insert Hyperlinks…continued • Navigate to a hyperlink by hovering the mouse over the hyperlink text, holding down the Ctrl key, and then clicking the left mouse button. • When you hover the mouse over hyperlink text, a ScreenTip displays with the name of the heading or bookmark.

  32. Insert Hyperlinks…continued To link to a file in another program: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Click the Existing File or Web Page button. • Use the Look in option to navigate to the folder containing the desired file and then click the file. • Make other changes in the Insert Hyperlink dialog box as needed. • Click OK. Existing File or Web Page button

  33. Insert Hyperlinks…continued To link to a new document: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Click the Create New Document button. • Type a name for the new document in the Name of new document text box. • Specify if you want to edit the document now or later. • Click OK. Create New Document button

  34. Insert Hyperlinks…continued To link using a graphic: • Select the graphic. • Click the Insert tab. • Click the Hyperlink button in the Links group. • Specify where you want to link to. • Specify the text you want to display in the hyperlink. • Click OK. graphic

  35. Insert Hyperlinks…continued To link to an email address: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Click the E-Mail Address button. • Type the desired address in the E-mail address text box. • Type a subject in the Subject text box. • Click in the Text to display text box and then type the text you want to display. • Click OK. E-Mail Address button

  36. Create a Cross-reference • A cross-reference in a Word document refers the reader to another location within the document. • Cross-referencing is useful in a long document or in a document that contains related information. • You can insert a reference to an item such as a heading, figure, or table. • Cross-references are inserted in a document as hyperlinks.

  37. Create a Cross-reference…continued To insert a cross-reference: • Type the introductory text. • Click the Insert tab. • Click the Cross-reference button in the Links group. • Identify the reference type, where to refer, and specific text. • Click Insert. • Click Close. Cross-reference button

  38. Create a Cross-reference…continued Cross-reference dialog box

  39. CHECKPOINT 2 • Use this feature to mark a location to allow you to move the insertion point to that location. • hyperlink • bookmark • navigator • locator • When you hover the mouse over hyperlink text, this displays. • ScreenPage • ScreenHelp • ScreenLink • ScreenTip Answer Answer Next Question Next Question • Navigate to a hyperlink by hovering the mouse, holding down this key, and then clicking the left mouse button. • Alt • Shift • Ctrl • F1 • This refers the reader to another location within the document. • cross-reference • ScreenTip • navigator • locator Answer Answer Next Question Next Slide

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