Training Process and Data Entry for HPRP Sub-Grantees

1. Training Process and Data Entry for HPRP Sub-Grantees

2. Agenda Training Process for HPRP Sub-Grantees Required HPRP Data Elements Preparing to capturing HPRP data Capturing HPRP data Additional Information

3. Training Process for new HPRP sub-grantees Attend and pass the Confidentiality & Ethics Training Attend User Training Attend Agency Admin Training Attend the QPR Reports Training

4. HPRP Data Elements – Grantee Identifier – Admin function Program Type – Admin function Housing Status Program Entry Date Program Exit Date Financial Services Provided Housing Relocation & Stabilization Service Provided Destination

5. Agency Admin Each agency should have someone designated Agency Administrator for PATHWAYS COMPASS.

6. Disclaimer Every client may not qualify for HPRP Your agency must verify if a client is eligible for HPRP Pathways does not verify eligibility for HPRP

7. Preparing to capture HPRP Data Agency Administrator: Set up Program HPRP Designate the Program as HPRP and place a check in the HPRP box Select the designated Grantee (generally only one) Set up Preferred Services (based upon funding)-this has been eliminated from this location.

8. Program Setup

9. Program Setup cont’d Naming convention: Use HPRP This is example of a sub-grantee with two Grantees Must be checked

10. Capturing HPRP Data Data Entry: Search for the Client - If the Client is NOT in the system - Intake Enroll the Client in the HPRP program Enter HPRP Services for the Client using the HPRP Services Link Search for the Client - If Client is in the system On the Search Page, from the Results List, click on Process link On the Options Page, make sure Programs has a check in the box, click Next Enroll Client in the HPRP Program Enter HPRP Services for the Client using the HPRP Services Link (this can be done on the same day or later). Update Housing Status

11. HPRP Program Enrollment When conducting a New Client Intake Click on the Process Link from the Results List on the Search Page

12. Capturing HPRP Financial and Housing Services

13. HPRP Service Page The End Date may be the same if it’s a transactional service or the End Date may be edited to show a longer duration of assistance such as Case Management. Minutes

14. Overview of Process Client should be enrolled in the HPRP Program, Housing Status should be created, updated. HPRP services should be recorded Clients should be discharged only after having received all the HPRP services allowed. See example on next screen.

15. Timeline Example Enroll Client in HPRP Program Provide HPRP Services Provide HPRP Services Provide HPRP Services Discharge Client from HPRP Program 9/30/2009 10/01/2009 10/02/2009 10/02/2009 12/30/2009

16. Program Discharge

17. All Leavers – Client Destination

18. Next Release Additions HPRP service types will be hardcoded. These have been hardcoded. County drop down will be added to capture the county in which the person is getting the service

19. Additional Information For more information on your specific funding for HPRP, please contact your HPRP Grantee. www.HUDHRE.info, select HPRP under the Quick Links heading