Integrating Programs Word, Excel, and PowerPoint

2. Integrating Programs • Word, Excel, and PowerPoint 3.1 Export a PowerPoint Presentation to Word 3.2 Export a Word Outline to a PowerPoint Presentation 3.3 Link an Excel Chart with a Word Document and a PowerPoint Presentation 3.4 Edit a Linked Object 3.5 Embed a Word Table in a PowerPoint Presentation 3.5 Edit an Embedded Object CHECKPOINT

3. Export a PowerPoint Presentation to Word To Export a PowerPoint Presentation to Word: • Open the PowerPoint presentation. • Click the File tab. • Click the Save & Send tab. • Click the Create Handouts option. • Click the Create Handouts button. steps continued on next slide… Create Handouts button

4. Export a PowerPoint Presentation to Word…continued • Choose the desired options at the Send To Microsoft Word dialog box. • Click OK. Send To Microsoft Word dialog box

5. Export a Word Outline to a PowerPoint Presentation To insert the Send to Microsoft PowerPoint button on the Quick Access Toolbar: • Click the Customize Quick Access Toolbar button. • Click More Commands to open the Word Options dialog box. • Click the down-pointing arrow at right side of the Choose commands from list box. • Click All Commands. • Scroll down and double-click Send to Microsoft PowerPoint. • Click OK. Customize Quick Access Toolbar button Word Options dialog box

6. Export a Word Outline to a PowerPoint Presentation…continued To send a Word outline to a PowerPoint presentation: • Open the Word document. • Click the Send to Microsoft PowerPoint button on the Quick Access toolbar. Send to Microsoft PowerPoint button

7. Export a Word Outline to a PowerPoint Presentation…continued To change a PowerPoint slide layout: • Make the desired slide active. • Click the Layout button in the Slides group in the Home tab. • Click the desired option at the drop-down list. Layout button

8. Export a Word Outline to a PowerPoint Presentation…continued To apply a design theme to the PowerPoint presentation: • Click the Design tab. • Click the More button at the right side of the Themes thumbnails. • Click the desired theme from the drop-down gallery of choices. themes

9. Export a Word Outline to a PowerPoint Presentation…continued To remove the Send to Microsoft PowerPoint button from the Quick Access toolbar: • Right-click the Send to Microsoft PowerPoint button on the Quick Access toolbar. • Click the Remove from Quick Access Toolbar option at the shortcut menu. Remove from Quick Access Toolbar option

10. Link an Excel Chart with a Word Document and a PowerPoint Presentation • You can copy and link an object such as a table or chart to documents in other programs. • When an object is linked, the object exists in the source program but not as a separate object in the destination program. • Since the object is located only in the source program, changes made to the object in the source program are reflected in the destination program.

11. Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued To link an Excel chart with a Word document and a PowerPoint presentation: • Open Excel, Word, and PowerPoint and the desired files in each program. • Make Excel the active program. • Click the chart to select it. • Click the Copy button in the Clipboard group in the Home tab. steps continued on next slide… selected Excel chart

12. Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued • Click the Word button on the Taskbar. • Position the insertion point. • Click the Paste button arrow. • Click Paste Special at the drop-down list. • At the Paste Special dialog box, click the Paste link option, click the Microsoft Excel Chart Object option in the As list box, and then click OK. steps continued on next slide… Paste Special dialog box

13. Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued • Click the PowerPoint button on the Taskbar. • Make the desired slide active. • Click the Paste button arrow. • Click Paste Special. • At the Paste Special dialog box, click the Paste link option, make sure Microsoft Excel Chart Object is selected in the As list box, and then click OK. Paste link option

14. Edit a Linked Object To edit a linked object: • Make the source program the active program. • Edit the source file as desired. • Save the source file. • Make the destination program the active program and open the destination file. • Notice that the linked object is automatically updated. Excel source file Word destination file

15. Embed a Word Table in a PowerPoint Presentation To embed a Word table in a PowerPoint presentation: • Open Word and open the file containing the table to embed. • Click in a cell in the table. • Click the Table Tools Layout tab. • Click the Select button in the Table group and then click Select Table at the drop-down list. • Click the Copy button. steps continued on next slide… Select button

16. Embed a Word Table in a PowerPoint Presentation…continued • Open PowerPoint and then open the file into which the object will be embedded. • Click Paste button arrow and then click Paste Special. • At the Paste Special dialog box, click object in As list box. • Click OK. As list box

17. Edit an Embedded Object To edit an embedded object: • Open the file containing the embedded object. • Double-click the object. • Make the desired edits. • Click outside the object. embedded Word table

18. CHECKPOINT • In PowerPoint, click this tab to access the Save & Send tab. • Insert • Home • File • View • You can also link an object in Word using options at this dialog box. • Links • Object • Connect • Alternate Answer Answer Next Question Next Question • When copying or linking, the original program is called this. • destination • source • master • template • To edit an embedded object, do this to the embedded object. • double click • single click • right click • drag Answer Answer Next Question Next Slide