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Associate Time Scanning and Weekly Signature

Associate Time Scanning and Weekly Signature. Presented By: Kym Dove. Agenda. Overview Handheld Menu Options Associate Time Scanning ( Time Entry and Load Entry) Weekly Signatures (Time Entry and Load Entry) PRP Desktop Employee Form

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Associate Time Scanning and Weekly Signature

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  1. Associate Time Scanning and Weekly Signature Presented By: Kym Dove

  2. Agenda • Overview • Handheld Menu Options • Associate Time Scanning ( Time Entry and Load Entry) • Weekly Signatures (Time Entry and Load Entry) • PRP Desktop • Employee Form • Resolve Disputes and Unable to sign Weekly Signature • Employee Reports • Settings Form • Time Listing • Printing Badges • Handheld • Desktop • Questions

  3. Overview • Beta Site Testing Results • Weekly Signature and Time Scanning Release Date on 3/26/13 • Tuesday, March 26, 2013 – Begin obtaining signature we 3/23/13 • Week ending Saturday, March 30, 2013 – Must obtain all associates signatures • Sunday, April 7, 2013 – Must start using associate badge scan • Badges and Labels • Delivered by Friday, April 05, 2013 Manual tracking of daily and weekly time • Sites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013

  4. PRP Handheld Menu Options • Select Time Entry • Select Action Time Scan to Scan Employee Badges and Clock in System Weekly Sig - View and Sign Associate Signatures Time Listing – Displays a list of clock times per associate Barcode Labels – Print Associates labels (Supervisor and above)

  5. How to scan associate with scanner • From Time Entry • Select Action • Time Scan • Press yellow button in the middle of handheld • Pointing toward associate badge • Associate is scanned

  6. View of Scanned associate

  7. View of employee Time Listing

  8. How to capture weekly signature • Select Action • Scroll to Weekly Sig or Press the letter W key • Press Yellow Button to scan badge

  9. Associate View and weekly signature

  10. Associate View and weekly signature • Click on the Sign Button • Obtain Associate Signature • Click on the Save

  11. Prp desktop| employee form

  12. How to Resolve Weekly time Disputes • In the Dispute Area

  13. How to Resolve Weekly time Disputes • Select Resolve Dispute

  14. Resolve time Disputes Form • Enter the time corrections • Enter Resolution Comments • Select OK • The file is sent to Corporate Office (Must be connected to Internet)

  15. Resolve time Disputes Form • Sync Handheld with data corrections • Obtain Associate Signature • Sync handheld and associate will move to the Weekly Signature Box

  16. What happens when an associate is not available to sign weekly • Weekly Signature • Select Associate • Select Unable to Sign Reason

  17. What happens when an associate is not available to sign weekly • Select a Reason • Enter comments of required • Select OK

  18. What happens when an associate is not available to sign weekly • Associate moves to Weekly signature box

  19. Prp desktop | employee weekly signature report • Employee Weekly Signature Report

  20. Prp desktop | employee weekly signature report • Employee Weekly Signature Report

  21. Employee signature • Employee Weekly Signature Report

  22. Employee unable to sign • Employee Weekly Signature Report

  23. Local weekly Signature Report • Local Weekly Signature Report

  24. Time Listings • Time Entry • Select Action • Time Listing

  25. View associate Time Listings • Record Count • Associate Clock Times

  26. Printing associate bar labels • Time Entry • Select Action • Barcode Labels

  27. Printing associate bar labels • Time Entry • Select Action • Barcode Labels

  28. PRP Desktop Printing associate bar labels • Settings | Dept | Sub Dept • Employees • Generate Badges

  29. Prp desktop | settings form • Unable to sign reason • Unresolvable Reasons • Historical Time

  30. RECAP • Weekly Signature and Time Scanning Release Date on 3/26/13 • Tuesday, March 26, 2013 – Begin obtaining signature we 3/23/13 • Week ending Saturday, March 30, 2013 – Must obtain all associates signatures • Sunday, April 7, 2013 – Must start using associate badge scan • Badges and Labels • Delivered by Friday, April 05, 2013 Manual tracking of daily and weekly time • Sites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013

  31. Questions? • IT Help Desk help@capstonelogistics.com • 678-681-6218* • 888-232-3488* • Technical Support 7 days / week† 24 hours / day† * Please send an email to help@capstonelogistics.com if you do not have an emergency situation, we will get to your issue the next business day. † Please allow for a 2hr call back window when calling outside of help desk hours. Capstone help desk hours are M – F, 7 am – 6 pm EST. Please limit after hour calls to emergency or system down issues. When leaving a message please ensure to leave your site code, name, and return phone number.

  32. Help Desk Chat is now available • On the Intranet • Click on Questions?

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