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Chapter 9. Project Management . Outline. Intro What is Project Management? Project Manager Project Failures & Successes Managing Projects PMBOK SDLC Core Process 1 – Project Initiation Core Process 2 - Planning. Project Management.
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Chapter 9 Project Management
Outline • Intro • What is Project Management? • Project Manager • Project Failures & Successes • Managing Projects • PMBOK • SDLC • Core Process 1 – Project Initiation • Core Process 2 - Planning
Project Management Organizing and directing other people to achieve a planned result within a predetermined schedule & budget • IS Development Projects • Response to an opportunity • Resolve a problem • Response to an external directive
Project Manager • A systems analyst with a diverse set of skills • management • leadership • technical • conflict management • customer relationship • Responsibilities • Internal • Schedule, recruit & train • Assign work, Manage risk • Monitor & control project deliverables • External • Communicate with Client, Oversight Committee , Users • Report status & progress • Identify resource needs & obtaining resources
Project Success vs. Failures • Only 32% IT Projects are completely successful (Standish Group CHAOS Report- 2009) • Reasons for failure • Inadequate executive support for the project • Inexperienced project managers • Undefined project management practices • Poor IT management & IT procedures • Unclear business needs and project objectives • Inadequate user involvement Project management knowledge & skills are valued & needed to improve this record.
SDLC Phase: Project Initiation Core Process 1: Identify problem/need & obtain approval
SDLC Phase: Project Initiation • Identify the Problem • System Vision Document • Problem Description • System Capabilities • Business Benefits
SDLC Phase: Project Initiation • Quantify approval factors • Estimate Time to Completion • Estimate Cost • One time vs. Recurring Costs • Tangible vs. Intangible Costs • Anticipated Benefits
SDLC Phase: Project Initiation • Perform Risk & Feasibility Study • Risk Management Plan • Risk, Probability, Impact, and Plan • Feasibility Study • Economic • Operational • Organizational/Political • Technological • Resource • Schedule • Review w/Client & Obtain Approval • Executive committee • Organization made aware of the project & its importance
SDLC Phase: Planning Core Process 2: Plan and Monitor the Project
SDLC Phase: Planning • Establish the project environment • Communication - internal and external; 3Ws+H • Work environment – HW, SW, workspace, staff • Processes & procedures followed • Reporting, Documentation • Programming approach, testing, Deliverables • Code and version control • Schedule the work • Overall Iteration Schedule • Detailed Work Schedules • List tasks to be completed WBS • Estimate effort and identify dependencies • Create a Schedule Gantt Chart • Dependencies, Time estimates, Critical Path
Work Breakdown Structure (WBS) • A hierarchical list of activities of a project • Used to create the work schedule • Not an exhaustive to-do list • Specifies "what" not "how"
WBS (in MS Project) • Summary Tasks • Details Tasks • Produce a measureable deliverable • Fit "80-hour" rule • no activity > 80 hrs. (2 wks) • Assigned to only 1 person • accountability • adequate tracking
Gantt Chart It shows: • Start & end dates • Duration • Predecessors • sequence • Resources assignments • Critical path • Slack
SDLC Phase: Planning • Staff and Allocate Resources • Resource plan • Technical & user staff • Form smaller work groups • Training, team-building exercises • Evaluate Work Processes • Communication, relationships • Deadlines • Issues, bottlenecks, or problems • Lessons learned • Monitor progress & make corrections • Issues Tracking Log
