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CHANGES REQUIRING APPROVAL

CHANGES REQUIRING APPROVAL. Budget/Programmatic. Budgetary Changes. Direct Cost Categories. Personnel Fringe Benefits Travel Equipment Supplies Contractual Other. Cumulative Cost Transfers. Cumulative=increasing by successive additions 10% shift of funds rule:

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CHANGES REQUIRING APPROVAL

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  1. CHANGES REQUIRING APPROVAL Budget/Programmatic Annual Agreements Meeting 2011

  2. Budgetary Changes Annual Agreements Meeting 2011

  3. Direct Cost Categories • Personnel • Fringe Benefits • Travel • Equipment • Supplies • Contractual • Other Annual Agreements Meeting 2011

  4. Cumulative Cost Transfers • Cumulative=increasing by successiveadditions 10% shift of funds rule: • If total federal share of a budget is >$100,000, and budget shifts end up totaling 10% or more of the total budget, then prior approval is necessary. Annual Agreements Meeting 2011

  5. Requesting Budgetary Changes Prior to making budget changes: • Cooperator submits to APHIS revised SF-424, SF-424a, Detailed Financial Plan (Note: Additional forms may be required if change makes award > $100K) Annual Agreements Meeting 2011

  6. Programmatic Changes Annual Agreements Meeting 2011

  7. Requesting Programmatic Changes Prior to making programmatic changes: Workplan is modified outlining changes, agreed to by both parties If SPOC process is applicable to that state, submit scope change to SPOC for review Annual Agreements Meeting 2011

  8. Actions which Amend the NOA • Increase in funding • Decrease/deobligate funding • Change in ADODR (if designated in body of agreement) • Change or add a term & condition • No-cost Extension • Change in Scope Annual Agreements Meeting 2011

  9. Reviewing/Approving Changes APHIS should review prior approval requests and notify recipients in writing of the decision within 30 days of receipt of the request. Annual Agreements Meeting 2011

  10. Questions? Annual Agreements Meeting 2011

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