Data Base Reporting Dropout Prevention, Department of Juvenile Justice and Neglected or Delinquent

1. Data Base Reporting Dropout Prevention, Department of Juvenile Justice and Neglected or Delinquent

2. Program Area Contacts • Dropout Prevention Programs Kimberly Davis 850/245-0551 kimberly.davis@fldoe.org • Juvenile Justice Programs Karen Denbroeder 850/245-0475 karen.denbroeder@fldoe.org

3. Program Area Contacts • Accountability – School Grades and AYP Ed Croft (850) 245-0411 or SC 205-0411 juan.copa@fldoe.org • Neglected or Delinquent Melvin Herring (850) 245-0684 or SC 205-0684 melvin.herring@fldoe.org

4. MIS Contacts • Dropout Prevention, DJJ or N and D Linda H. Fleming 850/245-9919 linda.fleming@fldoe.org

5. Objectives • Increase understanding when reporting DOP and DJJ data base formats • Share changes for 2010-11 • Recognize three program areas data are captured in DOP Data format • DOP, DJJ, Neglected or Delinquent • Improve data quality

7. Dropout Prevention Program Data Format - Survey 5 Report Dropout Prevention Program data (whether the district has a DOP Program or not) • Every DJJ student • Every TAP student • Every TAP PK baby Should have at least one Dropout Prevention Program Data Format record

8. Data Element:Dropout Prevention/Juvenile Justice Programs • Survey 3 – Federal State Indicator Status • Survey 5 – Dropout Prevention Program

9. Data Element:Dropout Prevention/Juvenile Justice Programs • U = Educational Alternative • A = Disciplinary Programs • P = Teenage Parent Programs • D = Education Services in DJJ Programs • Z = Not Applicable

10. Data Element:Dropout Prevention/Juvenile Justice Programs • N = Non-School Institution for Neglected or Delinquent Students Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by Public Law 107-110. See the element Institution Number, Neglected/Delinquent for more information. • $$ tied to this reporting effort

11. Data Element:Dropout Prevention/Juvenile Justice Programs • R = Dropout Retrieval Programs Alternative programs serving students who have officially been designated as dropouts. • E = Alternative to Expulsion Programs Programs designed for students who are subject to district school board polices for expulsion for repeated or serious offenders.

12. Accountability • Data Element Dropout Prevention/Juvenile Justice Programs codes R and E Survey 3: • Will be used to determine students who are excluded from school grades accountability models • Florida Statute 1008.34 • For specific details about methodology contact Ed Croft

13. Data Elements applicable to Neglected or Delinquent: Pretest Outcome - Reading Pretest Outcome - Math • Used to indicate the pretest level of the student in Reading or Math upon entry into the institution • Applicable for those who reside at a non school institution for neglected or delinquent • Applicable for delinquents (typically DJJ) students who do not have entry and exit assessment data formats being submitted. • Apply code Z for students • in the institution fewer than 90 consecutive calendar days • in DJJ programs where Entry and Exit Assessment Formats are being submitted

14. Data Elements applicable to Neglected or Delinquent: Pretest Outcome - Reading Pretest Outcome - Math • A = Student test below grade level upon entry • B = The student tested at or above grade level upon entry • Z = Not applicable. • Also implied, the student was not tested. • Code for students who were at the institution for fewer than 90 consecutive calendar days or for students who have DJJ Entry and Exit Assessment format data.

15. Data Elements applicable to Neglected or Delinquent: Progress Level Reading Progress Level Math • Used to indicate the progress of the student in Reading or Math as indicated by pre and post test data • Applicable for those who reside at a non school institution for neglected or delinquent • Applicable for delinquent (typically DJJ) students who do not have DJJ Entry and Exit Assessment data formats being submitted. • Apply code Z for students • in the institution fewer than 90 consecutive calendar days • in DJJ programs where Entry and Exit Assessment Formats are being submitted

16. Data Elements: Progress Level Reading Progress Level Math • Apply codes C, D, E, F, G, or H • Code H = Student was not tested • Code Z = Not applicable for N/D students with less than 90 days or for DJJ who have DJJ Entry and Exit Assessment format data

17. Data Element applicable to Neglected or Delinquent: Fund Source • The source of the funds used to support the program in which the student participates • Only two codes apply in DOP format. CODES D = Title I, Part D (applies in DOP Format) E = Title III, Part A I = IDEA, Part B Z = None of the above (applies in DOP Format)

18. Data Element: Fund Source is in various formats • NOTE: Students reported with: • D should be reported on the Dropout Prevention Program Data format, • Eshould be reported on the English Language Learners Information format, • I should be reported on the Federal/State Indicator Status format, and • More than one code should be reported for a student, if applicable, each on the designated format.

19. Data Element: Term Only 2 codes apply in DOP Program Data Format 3 = regular school year S = summer (intersession) Submit a separate record for each term in which the student participates.

20. Multiple Records are reported in the Dropout Prevention Program Data Format – Survey 5 Generate a unique record for: • each DOP, DJJ and/or N/D program • at each school, • for each term, in which the student participated.

21. Dropout Exit Interview • Dropout Prevention: Primary Reason for Dropping Out • Dropout Prevention: Secondary Reason for Dropping Out • Primary and Secondary reasons provided by the student for dropping out of school • Student End of Year Status Format (Svy 5) • Only one response per element applies

22. Dropout Exit Interview • Dropout Prevention: Possible Influences • Responses of students who dropped out of school to the survey questions, “What would have improved your chances of staying in school?” • Multiple responses may apply • Student End of Year Status Format (Svy 5)

23. Dropout Prevention: Possible Influences • 9 positions in format with yes (applicable code) or no (Z code) response • Dropout Prevention: Possible Influences – Code A • Dropout Prevention: Possible Influences – Code B • Dropout Prevention: Possible Influences – Code C • Dropout Prevention: Possible Influences – Code D • Dropout Prevention: Possible Influences – Code E • Dropout Prevention: Possible Influences – Code F • Dropout Prevention: Possible Influences – Code G • Dropout Prevention: Possible Influences – Code H • Dropout Prevention: Possible Influences – Code I

24. Dropout Exit Interview • Dropout Prevention: Actions Taken • Responses of students who dropped out of school about the actions taken by school personnel to keep the student enrolled in school • Multiple responses may apply • Student End of Year Status Format (Svy 5)

25. Dropout Prevention: Actions Taken • 15 positions in format with yes (applicable code) or no (Z code) response • Dropout Prevention: Possible Influences – Code A • Dropout Prevention: Possible Influences – Code B • Dropout Prevention: Possible Influences – Code C • Dropout Prevention: Possible Influences – Code D • Dropout Prevention: Possible Influences – Code E • Dropout Prevention: Possible Influences – Code F • Dropout Prevention: Possible Influences – Code G • Dropout Prevention: Possible Influences – Code H • Dropout Prevention: Possible Influences – Code I • Dropout Prevention: Possible Influences – Code J • Dropout Prevention: Possible Influences – Code K • Dropout Prevention: Possible Influences – Code L

26. Department Of Juvenile Justice students are reported in Survey 5 formats • Department of Juvenile Justice Student Entry Assessment • Department of Juvenile Justice Student Exit Assessment • Dropout Prevention Program Data (whether the district has a DOP Program or not)

27. DJJ Students • DJJ data reported in the three formats are necessary for: • Federal program reporting • State program analysis and reporting • Quality Assurance • Every DJJ student should have at least one Dropout Prevention Program Data format record

28. Department of Juvenile Justice Student Entry and Exit Assessment formats Data Elements for District and School Numbers: • District Number, Current Enrollment • School Number, Current Enrollment • District Number, Where Tested • School Number, Where Tested WHY? 1) Student mobility 2) Track which schools administer tests

29. Department of Juvenile Justice Student Entry and Exit Assessment formats • Test adopted for statewide use • Basic Achievement Skills Inventory (BASI) • Reading • Mathematics • Language Arts

30. Department of Juvenile Justice Student Entry and Exit Assessment formats • For all three subjects report the Growth Scale Value • NOTE:For 2010-11 Standard Score is no longer reported and positions in format are coded with filler

31. DJJ Entry and DJJ Exit formats • Test dates must be on or after July 1, 2008 • If the Reading Test Score – Standard Score is greater than zero then the Reading Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected- • If the Mathematics Test Score - Standard Score is greater than zero then the Mathematics Test Date must be greater than zero and must be on or after July 1,2008. -record rejected- • If the Language Arts Test Score – Standard Score is greater than zero then the Language Arts Test Date must be greater than zero and must be on or after July 1,2008. -record rejected-

32. Survey 3 2010-11 • Survey Week: February 7-11, 2011 • Due Date: February 25, 2011 • State Processing: February 14-March 11, 2011 • Final Update/Amendment Date: July 31, 2011

33. 2009-10 Survey 5 • Due: August 6, 2010 • Processing: August 2 - September 3, 2010 • Final Update/Amendment: February 28, 2011

34. 2010-11 Survey 5 • Due: August 5, 2011 • Processing: August 1 - September 2, 2011 • Final Update/Amendment: February 29, 2012