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Kim Gingerich, Office of the Vice-President, Academic & Provost

Lunch & Learn Session on Faculty sabbaticals. January 26, 2012. Kim Gingerich, Office of the Vice-President, Academic & Provost. Overview The Types Of Leaves Sabbatical Salary Table Forms Sample Calculations The Approval Process and Distribution. Agenda.

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Kim Gingerich, Office of the Vice-President, Academic & Provost

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  1. Lunch & Learn SessiononFaculty sabbaticals January 26, 2012 Kim Gingerich, Office of the Vice-President, Academic & Provost

  2. Overview • The Types Of Leaves • Sabbatical Salary Table • Forms • Sample Calculations • The Approval Process and Distribution Agenda

  3. Regular faculty members are entitled to sabbatical leaves by accruing service credit • 1 year of full-time service is equal to 1 month of service credit • Borrowing service credit for a sabbatical leave is allowed but only 2 months can be borrowed • Lecturers are entitled to one-half the regular credit and can be used on the first sabbatical leave only. This only applies if a lecturer is hired into a regular faculty position. (See Policy 3, #3, Note 2 for more detailed information) • Administrative Credit can be accrued and can be used to top up salary on sabbatical leaves • One year of administrative duties entitles a faculty member to one month of administrative credit Overview

  4. Leaves can be of duration 4, 6 or 12 months and must begin at the beginning of a month There are 5 types of leaves, they are: • Special early sabbatical leaves • Early sabbatical leaves • Regular sabbatical leaves • Administrative leaves (4 for 4) • Unpaid leaves can be up to a maximum of one year The Types of Leaves

  5. SABBATICAL SALARY TABLE (% salary for years + months service) Effective from May 1/01 (per Memorandum of Agreement Settlement Mar 27/01) Regular Sabbatical Leaves Any additional credits beyond 7 years 10 months, carried forward. Note: 1 year 10 months credit (service or admin) required to enhance salary to 100% for 12 month leave Early Sabbatical Leaves (6 months) X X X X X X Note:11 months credit (admin) required to enhance salary to 100% for “early” (6 month) leave.

  6. FORMS Request for Sabbatical Leave to be taken early

  7. FORMS Sample Request for Leave of Absence Form

  8. Special Early Six Month Leave September 1991 to February 1992 (One time leave – 3 years of service credit for a 6 month leave at 100%) SAMPLE CALCULATION

  9. Regular Six Month Leave: March 1, 1998 to August 31, 1998 (Previous Leave – September 1, 1991 to February 1992) SAMPLE CALCULATION

  10. Administrative Service: (Faculty holding positions of Chair, Director, Associate Dean, Dean) SAMPLE CALCULATION

  11. Regular One Year Leave: September 1, 2009 to August 31, 2010 (Previous Leave – March 1, 1998 to August 31, 1998) SAMPLE CALCULATION *Note: According to Policy 3: Normal service credit carry forward is 3 years. Should this exceed 3 years, a letter from the Chair, endorsed by the Dean, should be attached to the sabbatical application

  12. SAMPLE CALCULATION 4 for 4 Administrative Leave September 1, 2010 to December 31, 2010 (Previous Leave – September 1, 2009 to August 30, 2010) (Can only be used by those who have accrued Administrative Credit, and can only be used once during their career) Note: At the conclusion of JoJo Jones’ leave she will have 5 years 2 months of service credit remaining, and 2 months of administrative credit remaining, which may be applied towards a future sabbatical leave.

  13. Applications for leave must be made in writing to the Department Chair and approved by the Faculty Dean and the Vice-President, Academic & Provost. All Sabbatical and Special Leaves also require the approval of the Board of Governors and are part of the President’s Report to the Board of Governors. Applications should reach the VP Academic and Provost at least four months prior to the expected commencement date of the leave (Policy 3) The Vice-President Academic and Provost does not have final approval. Board of Governors meetings are normally held on the first Tuesday in February, April and June and the last Tuesday in October. Meeting dates are listed on the Secretariat’s website. The Approval Process

  14. The original Request for Leave of Absence form remains in the Provost’s Office. Provost’s Office distributes copies as follows: After Board approval the President sends a letter to the Applicant confirming their request for leave, with copies to Human Resources, Faculty Dean, Department Chair, VP Academic and Provost. DISTRIBUTION

  15. Policy 3 – Sabbatical and Other Leaves for Faculty Members http://www.secretariat.uwaterloo.ca/Policies/policy3.htm Secretariat Website http://www.secretariat.uwaterloo.ca/ Lunch & Learn Website http://provost.uwaterloo.ca/lunchandlearn.html Important Websites

  16. March 22, 2012 Tenure & Promotion Marie Armstrong May 24, 2012 (tentative) UARC Process Marie Armstrong and Ellsworth LeDrew * * * Please RSVP Upcoming L&L Sessions

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