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Beginning Project Management for Libraries

Learn project management basics for libraries, common tools, and tips for easy project management. Find out how to define, apply, and manage projects effectively in a library setting.

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Beginning Project Management for Libraries

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  1. Beginning Project Management for Libraries Tools, Tips & Tricks

  2. Lea Briggs, Ed.D. Director B.D. Owens Library Northwest Missouri State University lbriggs@nwmissouri.edu

  3. After this session, you should be able to… • To define project management • See how project management applies to libraries • Know common project management tools • Use tips for making managing projects easier

  4. Connecting

  5. Definitions Project management involves managing a processand leadingpeople • Project (n): a temporary endeavor undertaken to create a unique product, service or resultPMI (Project Management Institute) Bounded by: Time Cost Scope

  6. What is a project? • Temporary initiative • Create a unique product, service or result • Has a beginning and an end point • Scope and resources are defined • Outside of the normal routine

  7. Types of Projects in Libraries Technology Non-Technology Event planning Grant implementation Program development Organizational change Construction • Launch a new website or mobile app • Start a new chat or text service • Migrate to a new ILS • Implement a new discovery service

  8. What else might be a project?

  9. Stages of a Project

  10. The right tool for the job Artie White

  11. Timelines

  12. Teams& Tasks

  13. Agantty

  14. Asana

  15. Asana

  16. Basecamp

  17. Basecamp

  18. Basecamp

  19. Basecamp

  20. Easynote

  21. Microsoft Planner

  22. Microsoft Planner

  23. Microsoft Project

  24. Microsoft Teams

  25. Microsoft Teams

  26. Monday.com

  27. Monday.com

  28. Smartsheet

  29. Trello

  30. Trello

  31. Other Helpful Tools

  32. Surveys • Send a link • Microsoft Forms (Office 365)http://forms.microsoft.com/ • SurveyMonkeyhttps://www.surveymonkey.com/ • SurveyGizmohttps://www.surveygizmo.com/

  33. Surveys • Poll a live audience • Mentimeterhttps://www.mentimeter.com/ • Poll Everywherehttps://www.polleverywhere.com/ • Sli.dohttps://www.sli.do/

  34. Collaboration Spaces • Google Drive • Microsoft SharePoint - institutions

  35. What other PM tools have you used?

  36. MakingProjectsEasier Image: L. Briggs

  37. Making Projects Easier • Get buy-in from top brass to show project’s importance • Know your team • Use tools to help you track everythings

  38. Making Projects Easier • Run a good, efficient meeting • Clear tasks and deadlines • Communicate, communicate, communicate! • Close the project – after action review, lessons learned

  39. Humor Migration LIBROS Images: L. Briggs

  40. Resources • Aganttyhttps://www.agantty.com • Asanahttps://asana.com • Basecamphttps://basecamp.com • Easynotehttps://easynote.com • Hiboxhttps://www.hibox.co • Microsoft Plannerhttps://tasks.office.com • Microsoft Projecthttps://products.office.com/en-us/project • Microsoft Teamshttps://products.office.com/en-us/Microsoft-teams • Monday.comhttps://www.monday.com • Smartsheethttps://www.smartsheet.com • Trellohttps://trello.com

  41. Attribution-NonCommercial-ShareAlikeCC BY-NC-SA

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