E-Rate and Head Start

1. 1 E-Rate and Head Start

2. 2 E-Rate Webinar Series: Session 1Applying for E-Rate

3. 3 Polling Question

4. 4 Agenda What is E-Rate? Eligibility E-Rate Application Process E-Rate Team & Staff Responsibilities USAC Web Site ECLKC E-Rate Toolkit Entity Numbers and FCC Registration CIPA

5. What is E-Rate? The Schools and Libraries Program of the Universal Service Fund, commonly known as "E-Rate," is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access.  The Schools and Libraries Program of the Universal Service Fund, commonly known as "E-Rate," is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services.The Schools and Libraries Program supports connectivity - the conduit or pipeline for communications using telecommunications services and/or the Internet. Funding is requested under four categories of service: telecommunications services, Internet access, internal connections, and basic maintenance of internal connections. Discounts for support depend on the level of poverty and the urban/rural status of the population served and range from 20% to 90% of the costs of eligible services. Eligible schools, school districts and libraries may apply individually or as part of a consortium. The Schools and Libraries Program of the Universal Service Fund, commonly known as "E-Rate," is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services.

6. 6 E-Rate Eligibility

7. 7 Eligibility 3 year old and above Can vary from state to state Survey every two years - last survey in 2007 Based on state definition of elementary education

8. 8 Application Process Multi-Step ~ Multi-Year Annual Application More than one application form/task, over a period about two years

9. 9 Draft the Technology Plan Competitive Bidding Process Select Service Provider Tech Plan Approval/CIPA Certification Funding Decision Services Received Bill USAC Receive Discounts/Reimbursement

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11. 11 Application Process Write a draft Technology Plan Approximate Timeline: Now ? prior to submitting Form 470 (the first form and begin the competitive bidding process; the next step)

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14. 14 Application Process Competitive Bidding Process - Form 470 Gather data with Tech Plan Assessment Submit 470 After Draft Technology Plan completed 28 day waiting period BEST PRACTICE: Complete prior to November 15th

15. 15 Application Process Select Service Provider(s) � Form 471 Best Practice: Separate Form 471s for Priority 1 and Priority 2 First Year Priority 1 only FILING WINDOW DEADLINE December ? Early February

16. 16 Application Process Tech Plan Approved CIPA Compliance Tech Plan Approval Letter Exempt from CIPA compliance first year Recommended Timeline: Complete after filing window and before July 1 or the service start date

17. 17 Application Process FCDL - Funding Decision Approximate Timeline: Mid-March ? USAC completes their review (PIA)

18. 18 Application Process Receipt of Services and Certifications�Form 486. Deadline: 120 days from receipt of FCDL.

19. 19 Application Process Form 472/474 � Bill USAC Approximate Timeline: Beginning of the E-Rate Funding Year (July 1) ? 90 days after end Funding Year (September 30)

20. 20 Application Process Receive Discounts or Reimbursements Approximate Timeline: Beginning of the E-Rate Funding Year (July 1) ?

21. 21 Questions? Application Process and Timeline

22. 22 E-Rate Team and Staff Roles & Responsibilities Team Lead - Primary and Alternate Budget � (entire IT budget) Purchasing Telecommunications Computers and Network security Professional Development Legal

23. 23 E-Rate Team and Staff Roles & Responsibilities Writer Goal setter Authority to commit funds and resources Executive Issues Letter of Agency (LOA) Audits Plan for staff and consultant turnover

24. 24 Discussion Who do you have on your E-Rate team? How many staff are on your team? Do you plan to hire a consultant for some of the work?

25. 25 Demonstration E-Rate Toolkit on the Early Childhood Learning and Knowledge Center (ECLKC) Located under: �Management and Administration� and �Planning� Technology Plan Template and Reference Guide

26. 26 Job Aid Obtaining an Entity Number using the Job Aid Found in the E-Rate Toolkit on the ECLKC: http://eclkc.ohs.acf.hhs.gov/hslc/Program%20Design%20and%20Management/Management%20and%20Administration/Planning/E-Rate%20Toolkit/JobAidforReque.htm Live Demonstration - Example Form

27. 27 Demonstration http://www.usac.org Forms

28. 28 What are Entity Numbers? Number assigned to each physical location. Head Start Centers (Schools) Non-Instructional Facilities (Support Ed) Administrative Office (BEN) Bus Barn Branch Office

29. 29 Entity Numbers Head Start Centers (Schools) provide educational instruction to students Non-Instructional Facilities are support facilities with a separate physical address from Head Start Centers. A bus barn, an administrative office or a separate office facility for Family Service Workers are examples.

30. 30 Obtain Entity Numbers Universal Service Administrative Company Schools and Libraries Program P.O. Box 7026 Lawrence, KS 66044-7026 Toll-Free: (888) 203-8100 Fax Toll-Free: (888) 276-8736 Via E-Mail Web site: http://www.universalservice.org/sl http://www.usac.org/about/tools/contact-us.aspx

31. 31 Entity Numbers Questions / Discussion

32. 32 FCC RegistrationPolling Questions

33. 33 FCC Registration Any entity doing business with the FCC is required to register in order to determine that they are not delinquent on debts owed to the FCC. The FCC Registration Number is a 10-digit number assigned to a business or individual, used to identify your business dealings with the FCC.

34. 34 FCC Registration

35. 35 FCC Registration

36. 36 FCC Registration Questions / Discussion

37. 37 CIPA Before USAC can pay invoices, the billed entity must confirm: the start date of services, approval of the technology plan, and compliance with the Children's Internet Protection Act (CIPA). Full compliance not required first E-Rate funding year.

38. 38 Applicants must enforce a policy of Internet safety and certify compliance with the purpose of the Children's Internet Protection Act (CIPA) to be eligible for discounts Technology Protection Measure Internet Safety Policy Public Notice Hearing

39. 39 Questions to Consider Does your organization have a current computer use or internet policy? Did your organization hold a public hearing prior to adopting the policy?

40. 40 CIPA Questions / Discussion

41. 41 Questions What is E-Rate? Eligibility E-Rate Application Process E-Rate Team & Staff Responsibilities USAC Web Site ECLKC E-Rate Tool Kit &Tech Plan Guide Entity Numbers and FCC Registration CIPA

42. 42 First Webinar Series

43. 43 Second Webinar Series

44. 44

45. 45 E-Rate Webinar Series: Session 1Applying for E-Rate