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Accelerators and Technology Sectorial Publications in CDS

Cécile Noels Pierre Bonnal. Accelerators and Technology Sectorial Publications in CDS. EDMS No . 1352234 v. 1.0. Sponsors and Goal. Sponsors: Steve Myers Roland Garoby Oliver Bruning Initial expectation from our sponsors:

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Accelerators and Technology Sectorial Publications in CDS

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  1. Cécile NoelsPierre Bonnal Accelerators and TechnologySectorial Publications in CDS EDMS No. 1352234 v. 1.0

  2. Sponsors and Goal Sponsors: Steve Myers Roland Garoby Oliver Bruning Initial expectation from our sponsors: Refurbishing the ATS publication coding schemeto make it more sustainable (May 2012) ATS Publications in CDS

  3. 1. Documents retrieved easily ATS Publications in CDS

  4. Previously ATS Publications in CDS

  5. Now ATS Publications in CDS

  6. 1. Documents retrieved easily CDS Collections dynamically generated byrelevant keywordsreferring to: Machines Systems or Technologies Processes Projects or Studies External funding (e.g. EU funded projects) Document types ATS Publications in CDS

  7. Previously Subject = Accelerators & Storage Rings Machine = CERN LHC Project = CERN HL-LHC Ext. Funding = HiLumi LHC Type = Conference Paper ATS Publications in CDS

  8. Previously Subject = Accelerators & Storage Rings Technology = Superconducting Magnets Technology = Cryogenics Type = Technical Report ATS Publications in CDS

  9. Now Subject = Accelerators & Storage Rings Machine = CERN ISOLDE Project = CERN HIE-ISOLDE Type = Note ATS Publications in CDS

  10. Machine (in operations or decommissioned) keywords ATS Publications in CDS

  11. Technology, systems and process keywords ATS Publications in CDS

  12. Project and studykeywords ATS Publications in CDS

  13. External fundedproject keywords ATS Publications in CDS

  14. Missing Keyword or Collection? Projects-Support@cern.ch ATS Publications in CDS

  15. 2. Reliable references to publications ATS Publications in CDS

  16. 2. Reliable references to publications Simple (rather short) Independent from any organizational structure Compliant with CERN Library rules Compliant with CDS/Inspire Similar principle as the arXiv scheme ATS Publications in CDS

  17. 2. Reliable references to publications Collections by means of appropriate document type keywords ATS Publications in CDS

  18. 3. Simple, robust submission process ATS Publications in CDS

  19. 3. Simple, robust submission process • 3 roles: authors, secretaries and reviewers • Pre-submission process for authors: • Get the appropriate templates • Identify keywords • https://quality.web.cern.ch/content/submitting-scientific-publications-cds • Submission handled by secretaries: • Quality check, document code assignment • Circulation to reviewers • https://quality.web.cern.ch/content/submitting-scientific-publications-cds • Reviewing/approval process in CDS (future development) ATS Publications in CDS

  20. Next steps Previously • Refurbishing of the existing collections Assigning or reassigning relevant keywordsto ATS publications (i.e. ca. 20’000 documents) Honorary members welcomed • Finalizing the lists of keywords: DH’s and GL’s invited to give feedback • Implementing new submission portal: On-going in collaboration with IT Dept. ATS Publications in CDS

  21. Statusand Next steps Now Already 22’800 documents reassignedto main keyword-based collections Ca. 4000 “orphan publications” to be assignedwith the help of honorary members Submission portals refurbished and in operations 1st training session for A&T Sector secretariesin September 2013 Regular update of instructions for authors and secretaries Further training sessions to be scheduled Migration of instructions to new Quality website ATS Publications in CDS

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