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Overview of the 2nd claim

Part-financed by the European Regional Development Fund. Overview of the 2nd claim. June 20th, 2012, Lille, ISEN Annemarie Kokosy. First and Second Claim. Period covered : 01/02/2009 to 31/12/2011 Send to JTS on March 1st, 2012

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Overview of the 2nd claim

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  1. Part-financed by the European Regional Development Fund Overview of the 2nd claim June 20th, 2012, Lille, ISEN Annemarie Kokosy

  2. First and Second Claim • Period covered: 01/02/2009 to 31/12/2011 • Send to JTS on March 1st, 2012 • Partners concerned: ISEN, University of Kent, University of Essex, EKHUFT (EC Lille had not yet an FLC approved) • Documents sent • Project financial report • Partner financial report (x4) – original signed documents and Excel files • Checklist FLC Checklists (x4) - original signed documents and Excel files • FLC certificates of the validation of the expenditure (x4) - original signed documents and Excel files • FLC designation certificate (x4) • List of expenditure (Excel files and original documents) • Activity report • Annexes

  3. Financial analysis Difference between the original budget for the first and second claims approved in the application form and the sum between the first and current claimed expenditure per budget lines

  4. Financial analysis Difference between the original budget for the first and second claims approved in the application form and the sum between the first and current claimed expenditure per budget lines

  5. Financial analysis Difference between the original budget for the first and second claims approved in the application form and the sum between the first and current claimed expenditure

  6. Financial analysis Difference between the original budget for the first and second claims approved in the application form and the sum between the first and current claimed expenditure per activity – partner level

  7. Financial analysis Difference between the original budget for 2011 and 1st half 2012 approved in the application form and the sum between the first and current claimed expenditure

  8. 3rd claim • Key dates: Financial part • July 29th, 2012: the partners send by e-mail to LP the documents approved by the FLC • List of expenditures • Partner Financial Report • FLC certificate • Control checklist for the FLC • August 27th, 2012: the partner send by mail all the original signed documents to LP and all the invoices in electronic form • September 15th, 2012: LP sent to the JTS all documents

  9. 3rd claim • Key dates: Activity report • The Activity Report Excel file will be shared by Annemarie on Dropbox with Gareth, Huosheng, Klaus, Matthew and David for a collaborative work • Each person can write and modify the file on Dropbox • Dead line to have the information for section II: July 20th , 2012 (David, Thierry/Annemarie, Gareth, Huosheng) • Dead line for section I: July 29th, 2012 (Annemarie)

  10. 1st Major change • ISEN • A part of administration costs will be changed in External consultant for the Management and Coordination (use of an Interim person for the preparation of second claim) and staff costs Communication • University of Kent • The staff cost is not completely used  this will be corrected in the next claims • University of Essex • Problem with the equipment costs  ask to change for staff costs • Problem - the staff cost is not completely used, so the LP and the JTS is worried about the decision to increase the staff costs even more • EKHUFT • A part of staff costs and the equipment will be changed in External consultant (use of The Health and Europe Centre for the financial management)

  11. 1st Major change • Nextsteps(partnersinvolved ISEN/University of Essex/EKHUFT) • Fill in the Request of Change Excel document • The explanantion of the request (parts C and D) -> to bedone • The budget breakdown modifications  OK • The new partner budget: Budget lines per activityOK Dead line: July 30th, 2012 • Second Major change: dead-line May 10th 2013

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