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Enhancing Office Productivity: Essential Tools and Resources for Training Centers

Explore a range of useful office practices and essential tools for training centers to boost productivity. Learn about video recording, file sharing, group scheduling, email creation, and webinar platforms. Discover helpful resources to expand knowledge and network connections. Gain insights into optimizing your learning management system and lessons learned from past experiences.

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Enhancing Office Productivity: Essential Tools and Resources for Training Centers

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  1. Useful Office Practices Denise Brown, NDLTAP July 23, 2013

  2. What is in your center’s toolbox?

  3. NDLTAP’s Tools • Jing • Audacity • Dropbox • Doodle • Constant Contact • Instant Presenter

  4. NDLTAP’s Resources • E-Learning Guild • Training Network Magazine

  5. Capture What You See • Jing is not Snagit and it is not Camtasia • Free tool • Captured imagery is high quality (PNG format) • Modify Images – add arrows, text and a few shapes • Save (png.) or copy image

  6. Video Capture • Limited to 5 minute video duration • Useful for reactive, informal and non-formal learning interventions • Supports audio and voice-over narration • Great for internal training

  7. Recording and Editing Sound • Import and play an existing audio file • Record your voice • Export to an MP3 or other audio file • Edit sounds and apply effects • Great narration tool for developing training module • It is a free or open source platform

  8. File Sharing • Starts at 2 GB free – up to 18 GB with referrals (different pro plans) • Files always available from secure Dropbox website • Works offline • Simple sharing features – invite of folder or send a link • We pay 9.99 a month (109.25 GB) • Efficient feature for sharing instructor presentations Dropbox

  9. Compress PDF File • Just drag and drop the PDF file • Files are permanently deleted from server after 1 hour • PDF files reduce to 144 dpi • Completely free • All platforms supported smallpdf.com

  10. Group Scheduling • Connect your outlook calendar • Easy to use • Used for coordinating large or small events • Propose times and days • Customizable settings available • Completely free

  11. Email, Event and Survey Creation • Contacts – Join our email list on NDLTAP website • News bulletin, training announcements, Out and About with NDLTAP • Event Management (with website feature) • Survey tool • Track how many contacts are opening your emails • Different levels of payment (we pay $600/yr)

  12. InstantPresenter – webinar platform • User friendly • Record sessions • VOiP or telephone audio • Video capability for presenter • Easily play video during a presentation • Polling feature • $150.00/month

  13. InstantPresenter Dashboard

  14. InstantPresenter Reports Feature

  15. InstantPresenter Screen

  16. Learning Management System

  17. Pro and Cons or Lessons learned • Did not do enough shopping • Did not have a manager • Goals of the LMS were not defined • Did not have a User’s Guide • Did not test the LMS on different browsers

  18. Resources Network – build relationships and resources Webinars – free with industry leaders Case studies and best practices – download handouts and references Free Resource

  19. Resource – E-learning Guild

  20. Resource – E-learning Guild

  21. References

  22. References

  23. Denise Brown NDLTAP Training Coordinator denise.brown.1@ndsu.edu 701-328-9856 www.ndltap.org Wyatt Ty - 4 years Josie Joy - 6 weeks

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