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Vlatka Lemić Croatian State Archives, Croatia

Vlatka Lemić Croatian State Archives, Croatia. Archival information system. ARHiNET Croatian national archival information system. OBJECTIVES. Establishment of a unique system based on international standards

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Vlatka Lemić Croatian State Archives, Croatia

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  1. Vlatka LemićCroatian State Archives, Croatia Archival information system ARHiNET Croatian national archival information system

  2. OBJECTIVES Establishment of a unique system based on international standards Providing efficient and user oriented system of collecting, processing and presenting archival material Inclusion of all important elements of archival records management and management of business processes in the archival institutions into one comprehensive system Facilitating work of archival professionals Standardizing and assuring quality of services and products provided by archives Ensuring preservation and presentation of data by using information-communication technologies Introducing new technologies and technological solutions into archival institutions

  3. INTEGRATION OF DATA AND SERVICESIN ARCHIVES

  4. REALISATION about 900 registered users from more than 200 institutions National Register of archival fonds and collections more than million units of data have been described in ARHiNET so far: information on 15.500 fonds and collections, 100.000 other archival units (series, files and items), 21.000 creators and 6.500 records holders, more than 4.000 finding aids and 3.000 bibliographical units on archival holdings ARHiNET contains digital images of the most significant and most often used documents (over 120.000 pictures) management of digital archives and electronic data files and documentation on creators and holders of archival material Part of e-Croatia Government program Awarded by Europan Commision with the Good Practice Label 2009. in the field of administration effectivenes

  5. IDEA ARHiNET is a network information system for describing, processing and managing archival records It is installed on a central network server, accessible via the Internet from any point in the world ARHiNET enables users not only to search and browse data using the Internet, but also to access all program functions for processing, describing and managing archives ARHiNET is a complete solution for the work of the archives, since it supports not only processing of archival materials, but also keeping registers and managing use and digitization of archives and performing other tasks related to managing archival records It enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place

  6. MODULES AND FUNCTIONALITIES Security and authorization General functionalities Description and processing of archives Archival documentation Creators and holders of archival material Preservation of archives Digital contents Training Standardization Searching and browsing data

  7. CONCEPT • ARHiNET is created on modular basis which enables the design and implementation of particular modules as separate projects in a relatively short period of time and their continuous integration into the unique information system. Advantages of such solution are the creation of an integrated base and a unique system of data protection with minimal costs. • ARHiNET system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and use other offered services, and the protected part, intended for the employees in the archives and other institutions, in which all professional-business processes that define processing and management of archival material are taking place. The program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records.

  8. ARHiNET STRUCTURE – V 2.0

  9. ARHiNET STRUCTURE – V.3.0

  10. REGISTRATION ON THE ARHiNET

  11. USER’S ADMINISTRATION

  12. DESCRIPTION OF ARCHIVAL UNITS

  13. LIST OF RECORD HOLDERS

  14. LIST OF ARCHIVAL MATERIAL

  15. ACCESSION LISTS

  16. FILE OF RECORD HOLDER

  17. REGISTER BOOKS

  18. ARHiNET PUBLIC

  19. ARHiNET DIGITAL MATERIAL

  20. DIGITAL ARCHIVES

  21. Procedure of making digital master copies

  22. Procedure of creation of the watermark

  23. Procedure of creation of the unique identifier mark

  24. Connection of archival unit’s descriptions with digital copies

  25. XML scheme for connection of archival unit’s descriptions with digital copies

  26. CDP MODEL • ARHiNET CDP as a standard for transferring, keeping and searching of structured data includes the folowing functionalites: • Definition of an object (XML) • Definition of an object – logically completed set of entities • Definition of tables/lists – description of all tables inside an object with data about their correlation and intercommunication • Defining of individual fields within the table (by types, relations, PK etc) • Export of data based on structure (XML) • Validation and import of data • Availability and dynamic retrieval

  27. CDP MODEL IMPLEMENTATION HOLDER  DATA SET DEFINITION  TABLE'S DESCRIPTION  COLUMN'S DESCRIPTION  DATA EXPORT  VALIDATION  IMPORT  RETRIEVAL

  28. CDP OBJECT INSIDE ARHiNET SYSTEM

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