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Online Promotion & Tenure Pilot Information Session

Online Promotion & Tenure Pilot Information Session. 2012. Housekeeping. Introductions Roster Cell phones Questions. Agenda. Pilot program in myUFL Decision to go ‘ online’ Key benefits and features of online system Demonstration using simulation software

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Online Promotion & Tenure Pilot Information Session

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  1. Online Promotion & Tenure PilotInformation Session 2012

  2. Housekeeping • Introductions • Roster • Cell phones • Questions

  3. Agenda • Pilot program in myUFL • Decision to go ‘online’ • Key benefits and features of online system • Demonstration using simulation software • Will be available for reference after this session (through OPT toolkit) • Security Roles

  4. This information session does not take the place of the annual Promotion & Tenure workshops designed to give in-depth guidance on policy and procedure

  5. Pilot Program • Pilot program available immediately • through myUFL • Thank you! • College of Dentistry • College of Fine Arts • College of Health & Human Performance • College of Journalism • College of Nursing • College of Pharmacy • College of Veterinary Medicine • Florida Museum of Natural History • Institute of Food and Agricultural Sciences

  6. Pilot Program • UF Tenure, Promotion & Permanent Status process unchanged • Criteria, guidelines, timelines, and policy strictly followed (same as for Candidates not in pilot) • Unit policies remain the same Promotion & Tenure Guidelines and further information can be found at http://www.aa.ufl.edu/tenure/

  7. Key Benefits! Improve sustainability - approx. 200,000 sheets of paper used each year!

  8. Key Benefits! • Improved access for all involved in the process • Provides easy-view tracking for the Packet • Alert message sent whenever a document is added, or an action is taken/required • Can see the current status at any time! • Emails at each stage of the process • Accessible from anywhere you have Internet

  9. Key Features! • Additional documents automatically placed in correct Packet order • Electronic signatures

  10. Key Features! • Designee can be chosen for • Candidate • Chair/Director • Dean/Director • Security • Can only see your Unit, Department or College

  11. Security Roles • Security Roles to be requested by your DSA: • UF_HR_OPT Dept Admin • UF_HF_OPT Dept Chair • UF_HR_OPT College Admin • UF_HR_OPT College Dean • Faculty members do not need security roles to access the system

  12. Examples: Review Status! • Can be viewed at any time – will help you track the Packet status. Hover over for more detail.

  13. .pdf Files • All documents to be uploaded in myUFL must be in .pdf format!

  14. Resources • Today’s simulation and other resources are available following this information session on the OPT toolkit located at http://www.hr.ufl.edu/training/myUFL/toolkits/opt.asp

  15. Contacts • For general queries • Department Administrator • College Administrator • Dr. Angel Kwolek-Folland akf@aa.ufl.edu • Janet Malphurs opt@admin.ufl.edu • For technical queries on OPT in myUFL • Help Desk helpdesk@ufl.edu

  16. Process Overview • Today we will look at the roles involved with promotion and tenure • Let’s look at a brief overview of the onlineprocess…

  17. OPT Department Admin • Enters Candidate details, adds documents, reviews and certifies Packet. • Opens Packet for submission. Identifies Dept Review Committee and Chair/Director (and Designee). Faculty Candidate engages in every stage of the process! • Department Reviewers • Reviews (online) and assessment (offline). • Department Chair/Director (& Designee) • Reviews Packet. • Adds evaluative letter and endorsement recommendation. • OPT College Admin • Reviews Packet, can add documents via Section 33 - Further Information. • Identifies College Review Committee and Dean/Director (and Designee). • College Review Committee • Reviews (online) and assessment (offline). • College Dean/Director (& Designee) • Reviews Packet. • Adds evaluative letter and endorsement recommendation.

  18. Final Review & Decisions • Following Dean’s endorsement… • Packet moves to University Admin • Decision for Promotion advised (by letter) by the President • Recommendation for Permanent Status or Tenure decided by University Board of Trustees and advised (by letter) by the President

  19. Demonstration • In today’s session we will use UPK (User Productivity Kit) which: - Is a web-based training tool - Provides instructions as you go It’s like working on the real system with the added feature of being guided through the task!

  20. Demonstration • Our example Candidate • Dr. Andy Mann, Assistant Professor in the Music Department, College of Fine Arts, is applying for promotion and tenure

  21. Demonstration • Go to UPK • The pilot process starts online when Dept Admin enters Candidate details in myUFL…

  22. Questions?

  23. Thank you for attending and participating today!Please sign the Rosterbefore you leave!

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