Creating a New Unit in Akari Training, September 2019

1. Creating a New Unit in AkariTraining, September 2019

2. This training session will cover: • Creating a New Unit • The ‘Details’ Tab • Entering Requisites • Entering Learning Outcomes • Entering Assessment Details • Mapping Professional Competencies • Entering the Tuition Pattern and Schedule • Entering Resources • Viewing Affiliations • External WIL Reporting • Entering Availabilities • Submitting a New Unit to an Approval Pathway • Training Resources and Requesting Assistance

3. Creating a New Unit in Akari • To create a new unit, click on the ‘Units’ menu item in the Top Banner Menu and then select ‘create’ from the dropdown. • The ‘Details’ tab will display.

4. The ‘Details’ Tab • Fill in each relevant field in the ‘Details’ tab • Take note of the following mandatory fields which are marked with a red asterisk* • Title, Description, Category, Category Type, Credit Points, Field of Education, and Owning Organisational Unit (which must be at the School level for a Unit) • Many fields have Help Text (a line of explanatory text under the field) and Extended Help Text (denoted by this icon ). • When you have completed the ‘Details’ Tab, ensure you select before moving to the next tab.

5. Entering Requisites • In the ‘Requisites’ tab, there is a green square icon that is used to add a requisite (you can safely ignore the additional green icon which is covered with a red cross in the screenshot below): • Selectthegreen square icon and in the first dropdown, choose from the following list: • Prerequisite • Concurrent Prerequisite • Co-Requisite • Anti-Requisite (mutual excl) • Inthe second dropdown, the only option available is Free Text. The Free Text optionallows users to enter text of their choosing. • Select the grey tick icon to the right of the field to confirm the requisite(s) and then select . • Select the rubbish bin icon to delete any incorrect entries.

6. Entering Learning Outcomes • In the ‘Learning Outcomes’ tab, select the Level of Thinking by choosing from the drop-down menu. If you do not wish to use a taxonomy, please select ‘Not Set’. Click the green plus icon • In the Description field, enter the text of the Intended Learning Outcome (ILO), enter one ILO at a time.

7. Entering Learning Outcomes • If you have chosen to use a taxonomy, Akari may offer suggestions for mapping each ILO to a Level of Thinking (once you start typing). Once the entire ILO description has been entered, you may decide to use the Level(s) of Thinking suggested by Akari or you can deselect any suggestions and select the most appropriate Level(s) of Thinking by clicking the relevant checkbox. • Whether you have chosen to use a taxonomy or not, once you have entered the ILO, select the green tick icon and select • Repeat the above steps for all ILOs. • Use the pencil or the delete cross icon on the far right to edit or delete an existing ILO

8. Entering Learning Outcomes • The last field on the Learning Outcomes tab is titled ‘Qualitative Statement – ILO to CLO Mapping’. • This field appears on all unit-level submissions to the University Course and Unit Proposals Committee (UCUPC). It is important to provide a statement in this field that explains how the Intended Learning Outcomes (ILOs) for the unit will strengthen the Course Learning Outcomes (CLOs) of the course/s to which the unit will be mapped. • Once the new unit is approved, a course amendment will need to be submitted to add the new unit to the course. The course amendment submission will include the actual ILO to CLO Mapping.

9. Entering Assessment Details • In the ‘Assessments’ tab, assessments are entered as individual tasks, and system validation is applied to ensure that the assessments address all ILOs and that the total of Assessment Tasks equals 100%. • In the ‘Assessments’ tab, select thegreen plus icon • In the expanded window, enter details of the assessment as follows: • Category: Select an appropriate assessment category from the drop-down menu. • Method: Select an appropriate assessment method from the drop-down menu (noting that the list of available methods differs depending on what Category has been chosen in the previous field). • Task Length: Describe the length of the assessment if relevant (e.g. 2000 words). • Hurdle Requirement: Provide details if the assessment is part of a hurdle requirement. • Title and/or Description: Describe the assessment in a sentence or two, and include a title for the assessment if relevant.

10. Entering Assessment Details • Does not contribute to Total Mark: This box must be ticked if the assessment is either 0% or pass/fail. Ticking this box removes the % of Total Mark field. (Note: if all assessments are pass/fail in a pass/fail unit, the first assessment must be listed as 100% with pass/fail ticked). • % of Total Mark: If the assessment is not ticked in the ‘Does not contribute to Total Mark’ field above, a number between 1 and 100 must be entered in this field. • Marks out of: this field is used to detail the highest number of marks available for this assessment. • Type of Assessment: If relevant please choose whether Formative or Summative. Please leave as ‘Not Set’ if these options are not relevant to your unit. • Week of Distribution: this field details which week in the semester this assessment is distributed to students. • Week Due: this field details which week in the semester this assessment is due to be submitted by students. • Role: this field indicates if the student is working individually, in pairs, in groups, or a combination for the assessment task.

11. Entering Assessment Details • Pass/Fail: this checkbox is ticked if the assessment task is pass/fail (refer to information against the ‘Does not contribute to Total Mark’ field above for more information). • Work-Integrated Learning (WIL) Activity Type: this field indicates the type of WIL that is being assessed. Leave this field blank if WIL is not relevant to the unit. • Graduate Themes and Skills: this field allows the mapping of Graduate Themes and Skills to each assessment. • Assessment Criteria: this field allows the mapping of Assessment Criteria to ILOs: ILOs must be added in the Learning Outcomes tab before assessment tasks are entered, as each assessment must address at least one ILO and all ILOs must be assessed by at least one assessment. To link Assessment Criteria to ILOs, enter the Assessment Criteria in the first text field titled ‘Assessment Criteria’. In the second text field titled ‘Link to Learning Outcomes’ enter the corresponding ILO number or start typing text from an ILO and the full list of available ILOs will display. Select the ILO/s that you wish to map to each criterion. Then select the green tick icon. • Select the second green tick icon to confirm the assessment task and then select

12. Entering Assessment Details • Each assessment will appear as shown below: • Repeat the previously mentioned steps for all assessment tasks. • Use the pencil icon or the delete cross icon on the far right to edit or delete an existing assessment • The assessment classification fields are linked. The selection of options in ‘Assessment Method’ is restricted by the selection in ‘Assessment Category’. The available categories and methods are listed in the Akari User Manual. Definitions of the available assessment methods can be found in the Course & Unit Builder.

13. Mapping Professional Competencies • Unit ILOs can be mapped to professional competencies. This mapping should be applied after all ILOs have been entered. • Navigate to the ‘Competency Mapping’ tab and select the relevant competency framework against each ILO by selecting the dropdown beside each ILO as shown below (if the relevant competency framework does not appear in the Competency Mapping Tab, please submit a request for assistance to Student Operations via the Self-Service Portal).

14. Mapping Professional Competencies • Search for the relevant professional competencies by selecting one from the dropdown. • Select which competencies align with each ILO by ticking the relevant box. • Select the green tick icon • Repeat the above steps for each ILO. • When all ILOs have been mapped, select • The mapped ILOs will display how many competencies are mapped to each ILO:

15. Entering the Tuition Pattern and Schedule • In the Tuition Pattern/Schedule tab, select the green plus icon located under Schedule. • In the expanded window, enter the unit schedule in the Period and Topic field. The unit schedule can be entered as one heading/text field or multiple headings/text fields. It should provide a chronological description of the topics addressed, where appropriate. • Enter any relevant activities and select the green tick icon to enter the schedule.

16. Entering the Tuition Pattern and Schedule • Enter details under each appropriate delivery type (off campus or on campus) and enter a Tuition Pattern Type (i.e. lecture, tutorial etc) and a Tuition Pattern Description (if required). • Enter the Contact Hours and the Frequency for the activity type (i.e. if it is offered twice per week, select Weekly (2 times)) • Select the green tick icon to enter the activity type and select . Repeat the above steps for all activity types. • Use the pencil icon or the delete cross icon on the far right to edit or delete an existing Tuition Pattern or Schedule • Please Note: If you have one one-hour lecture per week and one two-hour lecture per week, please set these up as two separate tuition items.

17. Entering Resources • The ‘Resources’ tab is where you enter required readings, recommended readings and other required resources, as shown below:

18. Viewing Affiliations • The ‘Affiliations’ tab displays other study packages (such as components and courses) that are affiliated with your unit. The system will detect a unit’s affiliations with components or courses once the unit has been added to a Course or Component Structure, and will automatically populate this tab. Here is an example from BMA101:

19. External Work Integrated Learning (WIL) Reporting • If your unit has an explicit link to actual or simulated/virtual workplace activities or settings, please tick one of the following options in the ‘External WIL Reporting’ tab. • Refer to the Extended Help Text for more information about each available option.

20. Entering Availabilities • When entering details for a new unit, you will need to add at least one availability before you can submit your unit for approval (otherwise you will get an error message). • Go to the ‘College Admin Use Only’ tab and enter an availability by selecting the green plus icon:

21. Entering Availabilities • Complete the details for the first availability and then select the green tick icon: • Once you select the green tick icon, the green plus icon will appear again, and you can add another availability if required. Remember to select before you leave this tab.

22. Submitting a New Unit to an Approval Pathway • Once you have completed all the relevant fields in the previous tabs, go to the ‘Submit’ tab and follow the guidance below:

23. System Validation Units will be prevented from being submitted into an Approval Pathway unless: • At least one Intended Learning Outcome had been added. • All assessments add up to 100%. • Each Assessment Criteria addresses at least one Intended Learning Outcome. • Each Intended Learning Outcome is assessed at least once. • All mandatory fields are completed (those fields marked with a red asterisk*). If you attempt to submit a unit that does not meet the system validation requirements, an error message will be generated in a ‘save’ or ‘submission’ pop-up box.

24. Submitting a New Unit to an Approval Pathway • Once you have clicked on one of the ‘Change status’ buttons on the ‘Submit’ Tab, the following screen will appear. • Enter a comment and click on ‘Confirm’:

25. What Next? • Once you have submitted your unit for endorsement, you will need to go to MyAcademic to generate the committee report to email to the endorsing committee. To do this, go to the link to MyAcademic on the Akari Home Page: • Guidance on how to generate committee reports from MyAcademic can be found on the Akari Webpage.

26. Akari Training Resources Akari Training Resources are located on the Akari Webpage at: https://www.utas.edu.au/curriculum-and-quality/quality/course-and-unit-management/university-curriculum-management-system-akari The Akari User Manual is available on the Akari Webpage, as well as being available by clicking on your Gravatar (Globally Recognised Avatar) in the top right hand corner of any Akari screen (as shown below):

27. Requesting Assistance To submit a request for assistance with Akari, go to the Self-Service Portal, click on the support icon and choose: Student Operations from the ‘Department’ field, SSBI from the ‘Category’ field, and ‘Curriculum’ from the ‘Sub-Category’ field.