THE PARISH OF THE NATIVITY OF THE LORD

1. THE PARISH OF THE NATIVITY OF THE LORD Open Meeting Friday 20 September 2013

2. Opening Prayer – Fr Aaron Spinelli

3. Welcome – Fr Chris Spain (Moderator)

4. Finance Committee – Ronan O’Callaghan (Chair) • The journey from 3 to 1 • Members appointed by moderator for set term (Rep’s from all 3 churches, Fr Aaron & Chris) • Terms of Reference set out in “Parish Administration Manual” (e.g. Financial stability, Figures balance, Up to date records, funding for build projects). • Meet quarterly with set agenda with accountability to parishioners and Diocese

5. New Hall Developments

6. Accounts – Artur Skowronski 1. About me 2. Bank Accounts • The purpose of each Bank account • Bank accounts reconciliation process 3. Financial statements • Financial System: Finance Coordinator • Statement of Financial Activities • Statement of Asset and Liabilities 4. Highlights of the last Financial results 5. Thank you

7. Development Committee – Brian Morrish (Chair) • St Joseph’s Hall Usage • Holy Family Hall Building Costs Building Programme Sale Proceeds

8. Fundraising – Julie Sinclair • Team originally had representative from all 3 churches – a new member from St Teresa’s is very welcome! • Remit to support fundraising activities to meet the possible shortfall in funds for the new developments at St Joseph’s/Holy Family • Current focus to meet any unforeseen costs and promote fundraising to maintain and fit out the facilities for the future

9. Fundraising Team • Joint chair – Julie Sinclair/Icona Miles • Secretary – Alison Francalanza • Marketing – Terry Damer • PR – Clare Youings • Newsletter – Maggie Walsh • Catering -Jennie Oates • Grants – Maria Mandak • Plus volunteers

10. Fundraising - Achievements • Regular giving launch – since 2007 £278,000 • First 5 months 2013 - £18,000 from regular giving and one off donations • Events – Christmas and summer raffles, wine tasting, quiz night, flower festival, opening ceremony at St Joseph’s • Regular giving raises the most money, but the events help to build the community

11. Properties – Richard Pietruszewski PNL Centre at St Joseph’s • A multi use Centre built for the Parish Community by the Parish Community • Operational since March 2013 • 444 bookings processed to date from 160 Individuals or organisations

12. Most bookings are funded by the Parish

13. Outside Organisations • We work to attract educational or service and social based organisation • NCT, KAG Advocacy, Lifeline Health Screening, Reigate and Redhill Society, Catenians, Redhill Counselling Centre, Co-Workers of Mother Theresa, Workers Education Association, Redhill Corps of Drums, Perform, U3A and Skills Plus Project • Exercise and interactive classes include, Fitness League, Zumba and Pilates

14. Social Events • We have hosted a wedding and more than 10 other events hosting over 160 people - plus • 6 Baptism Celebrations • 4 Funeral Receptions • 8 Birthday Parties • 2 Baby Showers • Use of the bar is strictly limited to booked social events.

15. Booking • There is an overlaid booking system • Part one is the public view, the booking calendar is live on the Parish website and can be viewed at any time. • Part two is a closed administrative system that produces invoices and reports – plus the statistics we have shared today • Bookings can be made by e-mail, mail drop or in person • The system will be expanded to include Holy Family, the new Scout Hall and eventually - St Teresa's

16. Income • The Centre is managed to ensure that it is self sustaining – it features a Café that will operate as a social hub and offer after mass refreshment • Prices are kept low which means that costs are covered and 30p from each cup sold goes to a central fund to support activities • Bar prices are also kept low

17. Income to date • Banking have totalled £12,800 Bookings total £7920 March to August with £7100 in confirmed bookings to March 2014 Refreshments have raised £710 and Bar Income £4200

18. Facilities • Part of my brief is to look after all the properties on the Parish Portfolio – acting on behalf of the Clergy I will oversee an efficient and cost effective maintenance regime. • As with most Parish activities – this relies heavily on the efforts and hard work of volunteers who have selflessly and quietly fixed and mended when problems arise • I would like this good work to continue with the only change being the recording of faults and concerns and note the repairs effected to enable me to best plan a maintenance and renewals scheme

19. Website • Richard Franklin has added a maintenance page to the website and this gives contact details and allows for on line reporting of Faults and Concerns • I ask that everyone use this to enable me to build a more complete picture and better plan for future projects

20. Quinquenial • A survey of all buildings will be undertaken in November • A whole number of costs associated with maintenance have been removed because of the recent renewal programme. • A number of Facilities Management actions will be taking place over the next two months. • Security – Key audit and inventory of key holders

21. Quinquenial • Asset Register • Equipment Register • Approved contractor list

22. Health & Safety – Sharon Smart Can you name four things you are not allowed to do in church?

23. There are three main reasons why Health & Safety is so important: • There are legal requirements under the Health & Safety at Work etc. Act 1974 and the Regulatory Reform (Fire Safety) order 2005 • The Safety of the public must be considered, which is known as “Duty of Care”. • There is a strong moral argument why Churches must consider Health & Safety.

24. Why Health and Safety in Church. • Health & safety is about preventing harm to people. It is about complying with Health and Safety Law and fulfilling a Duty of Care to members of the public. • There are many different ways in which someone could be harmed in Church, from an accident from working at height through to work-related stress or illness. Health & safety considers all aspects of safety, health and welfare for staff, volunteers, members of the congregation and other members of the public. • For many Churches, despite popular belief, Health & safety is not overly complicated and needs only a bit of time. Many of the precautions that are required are either free or very low cost. Health & Safety is not about eliminating risk but taking a balanced view to reduce risk.

25. Be Aware!!! • All groups need to have their own Risk Assessment. • The Parish will have its own Fire Risk Assessment • There are a number of issues that need attention in any parish to ensure people are not harmed. • Asbestos (parish) • Burns & Scalds • Chemical Safety (Yes even cleaning products) • Electrical Safety • Equipment • Falls from height • First Aid Kits and accident books. (For Parish and individual groups.) • Grounds • Musculoskeletal Disorders (Office Based Staff) • Noise • Personal Safety • Signs and posters • Slips, Trips and Falls • Stress • Welfare

26. Tool Box Talks • I am hoping to meet with the leaders of the individual groups and discuss or advise any Health and Safety issues they may have. If anyone would like to e-mail me sharonsmartpnl@gmail.com

27. 17th Reigate (St. Joseph’s) Scout Group “Building For The Future” Mike Phillipson Group Scout Leader

28. “Building for the Future”

29. “Building For The Future” • Why? • When? • How much (and where’s it coming from)? • How far have we got?

30. Close & Questions