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EMIS Web Dispensing Overview from a Users perspective

EMIS Web Dispensing Overview from a Users perspective. Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer. Agenda. Hints and Tips using Dispensing during FS Dispensing Upgrade Preparation Overview of Dispensing functionality Go Live

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EMIS Web Dispensing Overview from a Users perspective

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  1. EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer

  2. Agenda • Hints and Tips using Dispensing during FS • Dispensing Upgrade Preparation • Overview of Dispensing functionality • Go Live • Bar Code Scanning Considerations • Summary

  3. FS - Hints and Tips • RBAC Activities • B0570 Perform Pharmacy Activities • B0572 Manage Pharmacy Activities • B8029 Manage detailed records • (Configure dispensing staff as global viewers) • Register Dummy Patients (Dispensing and Non-Dispensing) • TH777 Registering dummy patients

  4. FS - Hints and Tips cont’d • Is each medication being prescribed consistently? E.g. dipyridamole / persantin • Full Stock Control • Perform NPDT of Stock from your legacy system • Review and check import of stock items are correct, e.g. stock level, batch numbers, expiry dates • TH827 EMIS Web Non Patient Data Transfer from EMIS LV • TH828 EMIS Web Non Patient Data Transfer from EMIS PC

  5. FS – Hints and Tips cont’d • EMIS Web Drug Database • Mapped to DM&D • Medication such as inhalers, nasal sprays, ear drops may have different forms, for example Inhalers in LV/PCS will have the form of “inhaler”, Web had “dose”. • Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade. • NPDT dispensing queue (Stock Control only) • Perform NPDT of dispensing queue from your legacy system • Note: Dispensers must still continue to dispense medication as normal in your legacy system • Perform dispense/owe workflows in EMIS Web

  6. FS - Hints and Tips cont’d • No stock control • Create a dummy stock • Add medication to dummy patients and perform dispense/owe workflows

  7. FS - Hints and Tips cont’d • Wholesalers • Create a ‘dummy’ wholesaler • Add items to an order • Check ordered items into stock • Manually amend stock levels

  8. Upgrade Preparation • QF961 Site Readiness Checklist • Lose access to dispensing 6 working days before upgrade • NPDT test dispensing is cleared down by support • Ensure all dispensary staff have received training prior to this • Ensure any label printer/bar code scanner settings applied in FS have been noted in preparation for re-configuring • Re-configure dispensing • Perform final NPDT of stock – day before upgrade (Full stock control) • Allow enough time! • Verify imported data correct • Create dummy stock if appropriate • Setup Wholesaler account/s • Wholesaler Orders – check if there are any orders outstanding and print out, add manually to Web if needed following the upgrade. • Third Party Product suppliers informed e.g. Dispense-IT

  9. Upgrade Preparation cont’d • UG167 EMIS Web Pre-Go Live system configuration guide • Dispensing configuration (Organisation) • General (Dispensary settings) • Locations and Stock • Wholesaler configuration • NPDT Stock • Dispensing configuration (Local) • General (Bar code scanning sounds) • Printing (Labels)

  10. Upgrade Preparation cont’d • EMIS Web Drug Database • Mapped to DM&D • Medication such as inhalers, nasal sprays, ear drops may have different forms, e.g. Inhalers in LV/PCS will have the form “inhaler”, Web has “dose” • Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade.

  11. Pheonix EDOS • Place details regarding the issues currently highlighted.

  12. EMIS Web Go LIVE Hints and Tips • Ensure dispensers set their default dispensing location. • LV and PCS wholesaler order codes may not import as part of the NPDT of stock – these details will be blank. (TC to check any work arounds) • Unable to find manufacturer • Hint and tip look for some under THE in the drop down list.

  13. EMIS Web Go LIVE Hints and Tips • Manufacturer details from LV/PCS may not match details in Web (NPDT)

  14. Bar Code Scanning considerations • Reduces dispensing errors • Importing Stock from LV or PCS • Scanning and adding pack descriptions ensure pack description matches the existing stock • Imported Re-order codes ???? • Add if no manufacturer details • Ensure matches pack details • Ensure stock matches pack device type on the script

  15. Bar Code Scanning considerations • Not importing stock from LV/PCS • Option 1 • Go live with dummy stock • 2/3 weeks – Add stock by bar code scanning • Manufacturer matches pack description • Device name matches pack description • Branded items – stock must match script e.g. if script is for rosuvastatin, stock must be on as rosuvastatin not crestor • Do not set EMIS re-order settings for items you may have to purchase minimum quantities in a month.

  16. Bar Code Scanning considerations • Option 2 • Add stock in LV prior to go live – perform an NPDT of stock prior to upgrade • Option 3 • Close dispensary day before go live and add stock using bar code scanner

  17. Dispensing documentation • UG122 EMIS Web Dispensing User Guide • TH902 EMIS Web Dispensing Configuration • Common Room/ Role Based Sections

  18. Summary • Hints and Tips using Dispensing during FS • Dispensing Upgrade Preparation • Overview of Dispensing functionality • Go Live • Bar Code Scanning considerations

  19. EMIS Web Dispensing Any Questions

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