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Sr.DFM’s Office, Central Railway, Solapur. Digitization of Settlement records…. Why Required…… To make Preservation & retrieval of records easier. To give access of records to pensioners (like revised PPO) Easy & effective verification & instant feedback possible.
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Digitization of Settlement records… Why Required…… • To make Preservation & retrieval of records easier. • To give access of records to pensioners (like revised PPO) • Easy & effective verification & instant feedback possible. • Expeditious disposal-off RTI cases. • Integration with Settlement Module to avoid duplication • No chance for manipulation of digitalized frozen record. • Efficiency, Accountability, Transparency.
Implementation…. • Web based with Oracle backend • Link to existing AFRES & PRIME database • By Login to site • Easy Data entry can be done • various reports available like Pensioner Details • Master can updated as and when required. • Document can be availed by authorized pensioner online • A step towords full-fledged pension portal. • Pension grievances & its disposal made easy.
Innovative method For salary payment to Co-operative Banks • Required as these banks are Non-core hence NEFT not enabled • There are approx 829 branches with 2385 employee. Out of which 11 branches covered with 889 employees. • Separate salary account in National Bank by Co-operative Bank is opened • Tri-partite agreement is entered between Host Nationalised Bank, Co-operative bank & Rly Administration to safe guard the interest of Railways & Staff. • Delay is reduced from 8 days to 1 day • The salary is credited by Co-Op bank to respective Rly Staff’s account as per list provided to them.
Roll out of SBI Imprest Cards. • Why Required… • 100% bank payment for salary & others achieved by Oct-2011 along with single wage period. • Hence Cashier movement reduced drastically. • Speedy movement of cash to imprest holder. • Started on experimental basis on Feb-2012. • Rly. Board issued instruction subsequently.
Benefits… • Existing cashiers movement reduced considerably from 57 to 17 Mondays • Reduction in payment of honorarium and TA. • Reduced period of transit and prompt availability of imprest. • Savings to the tune of Rs. 23 lakhs for the year. • Three cashiers posts surrendered • Imprest holder can view his statement .
Books & Budget Section • Approximate Account current…. • Auto Generates through AFRES. • Also generates all allied schedules. • Auto pick up of Actual for Cash, SMS, Adjustment. • Takes care of Anticipated Debit/Credit. • Anticipated hike in DP for wages, DA & other allowance can be given. • Auto generation of Capital JV. • Generates Data for submission to HQ in soft copy.
Paper Securities • Augmented transparency & efficient handling of paper security. • Two level password security. • Separate menus for Books & Other Sections. • Linked with Unique Contract Code. • Auto generation of 30 / 60 / 90 days expiry alter to bank, party & executive. • Smsaltert to parties. • Contract and contractor wise information is available on finger tip.
Cash Budget Module • Strict online control • Access to section for requirement • Auto consolidation segment wise • Auto distribution of allotment as per requirement • On click view for allotment, expenditure and balance • Ready made reports for managerial control and HQ.
Budget Module • Various reports of managerial level. • Online reports of concurrent figures for Expenditure. • Selection for type of Grant for each report (i.e. BG,RISL,RG,FG) • Department wise reports for analysis • Exception reports for better control • Separate reports for controllable PU’s (Both staff & others) • Separate reports for Actual & Approximate expenditure for & to end of Month • Detailed analysis Reports upto PU level (Demand,Dept,Minorhead,Detailed head)
Establishment Section • Single Wage Period… • Merging of Five Wage period to One -Effective from Nov-2011. • Facilitate to effective internal check. • Minimize no. of cheques due to merging. • Avoid the monthly operation of Demands payable. • Step towards Single Account Current. • 100% Bank payment
Other Achievements • On Line PF Applications – Reduces processing time from 5 days to 1.78 days • Encashment of Unclaimed Old Paper Securities – Realized12 lakhs to misc earnings • 100% PLB Payment through Bank – Prior to Dussehara Festival • Spot Checking of PPO’s… done in 97 branches resulted into saving to the tune of Rs.2.85 crore
Future Projects …. • E-Pension booklets. • Paperless book Section- Including Appropriation Accounts. • Atomization of All Suspense Heads.
THANKS.. To Home Page
Establishment Section • 100% Bank payment for wages. • 75% payment of wages through NEFT / ECS. • Payment through Spl.Paysheet stoped. • 100% payment of PLB as per salary mode payment. • Generation of various exception reports for effective internal check.
