How to Create and Present Professionally

1. How to Create and Present Professionally

2. Preparation STAGE: • Plan to organize and organize to plan. • Decide on your topic. Study your topic and retrieve the most pertinent information you want to relay. • Do your homework. Over educate yourself on the topic at hand. • Be sure there are no typographical errors in your presentation • Speak distinctly. Be comfortable in your subject of discussion. • Communicate the most important points of your presentation first whether through speech, Power Point, etc.

3. PRESENTATION DEVELOPMENT PROCESS

4. 1. Composing Slides: • Do NOT copy & paste slides or text. • Keep the design very basic and simple. • Pick an easy to read font face. • Carefully select font sizes for headers and text. • Leave room for highlights (i.e. images or take home messages). • Decorate scarcely but well. • Restrict the room your design takes up and don’t ever let the design restrict your message.

5. 2. Being Consistent: • Consistently use the same font face and sizes on all slides. • Match colors. • A poor choice of colors can shatter a presentation. • You may use your company logo, highlight headers, create a special frame for figures/images or the whole slide. • Do NOT overload your slides with these elements.

6. RULES OF THUMBS

7. RULES OF THUMBS

8. 3. Use CONTRAST: • BORING but SAFE: Black text on a white background. • COLOURS: • Do keep it easy on the eyes and always keep good contrast in mind so that your readers do not have to strain to guess what is being typed on your slide.

9. RULES OF THUMBS Use contrasting color

10. 4. K I S S: • Keep It Straight and Simple. • Keywords only– Not more than 7 words. • No LOOOOOONNGGGGG sentences! • Never read your slides, talk freely. • Remember , slides are only there to support, not to replace your talk

11. RULES OF THUMBS

12. RULES OF THUMBS Text detail

13. Format numbering RULES OF THUMBS

14. RULES OF THUMBS

15. 5. Add IMAGES: • Have more images in your slides than text. • But do not use images to decorate! • Images -> reinforce or complement your message. • Use images to visualize and explain. • A picture can say more than a thousand words.

16. 6. Practice: • Well-prepared and enthusiastic - to convince your audience and maintain their attention. • Know your slides inside out. • Speak freely. • Speak with confidence – loud and clear. • Don’t speak too fast. • Maintain eye contact with the audience.

17. Why do we need to prepare? It’s a jungle out there….. Competition is strong, and the way we present ourselves is under closer examination more than ever before.

18. Making a good “First Impression • The way you dress: the single biggest nonverbal communication you make about yourself • Your dress conveys success, trustworthiness, intelligence and suitability • Lean towards the conservative side of style • Avoid loud colours and printed fabrics • Make sure your clothes are nicely pressed • Bring an extra tie, or shirt just in case

19. What should I wear ? A Ha!! This?

20. Audience • Respect • Keep interaction (eye contact) • Context / subject • Proportional • Clear & accurate • Consistent • Purpose Things to take note

21. Tell others • Don’t only speak to yourself • Don’t focus to yourself • Gesture • Eye contact • Standing position • Keep the time limit Things to take note

22. Complete • Include all the information • Correct • Accuracy, grammar spelling • Courteous • Manner • Concise • Brief but comprehensive, straight to the point • Consistent • Flow well, language consistency • Clear • Easy to understand 6Cs

23. Body Language Do’s Make frequent eye contact Smile Take notes Smile Nod frequently Smile Keep your hands out of your pocket Don’ts Slouch Cross you arms Tap your feet Clear your throat repeatedly Bite your lips or nails

24. “Create your own visual style... Let it be unique for yourself and yet identifiable for others.”        — Orson Welles