IJIS, LEITSC & APCO Partnering to Build IEPDs for CADs and RMS

1. IJIS, LEITSC & APCO Partnering to Build IEPDs for CADs and RMS Chief Michael Haslip, Blaine Police Dept. Suzette McLeod, Program Mgr, IJIS Institute Heather Ruzbasan, LEITSC PM, IACP

2. Today’s Session: • The Partnership & Governance Structure • Enabling quality work @ a reasonable cost • The Process • Forming a team and building IEPDs • The Results • Supporting key CAD and RMS exchanges • What We Learned • And…mistakes you can avoid

3. Partnership for this Project • BJA Sponsored Our Effort • LEITSC defined need for IEPs in recent CAD & RMS Functional Specifications & law enforcement SMEs • APCO supplied Project 36 documentation & Monitoring Station SMEs • IJIS Institute provided IEPD development management and industry SMEs

4. The Future Requires We; • Build perpetual partnerships with other associations and agencies • Recognize competencies and expertise of “partners” • Leverage existing infrastructure of “partners” • Share, share, and share information, work products, and time.

5. Governance Model • Authoritative Owners • Steering Committee • Working teams • IJIS Staff • IJIS Contracted IEPD Experts

6. Clear Goals & Objectives Provide for LEITSC, APCO, BJA, & public safety community publication of IEP reference documents that support the top ten public safety data exchanges

7. Appointed Practitioners • Stephen Wisely • Onondaga • Alan Komenski • Bellevue Police Department • Bill Cade • APCO • Martin Moody • APCO • Heather Ruzbasan • LEITSC • Mat Snyder • IACP • Tom Steele, CIO • Delaware DHS • Lt. Dave Mulholland • US Park Police • Chief Michael Haslip • Blaine Police Department • Chief Gary Vest • Powell Police Department • Jim Slater, CIO • Massachusetts Public Safety • Dina Jones • Story County, IA • Dan Murray • Arlington Police Department • Jim Cox • Port Orange Public Safety

8. Selected Industry Firms Asynchrony Solutions MTG Mgt Consultants Advanced Justice Sys Spillman Technologies Visionair Inc. PAVIC Marketing TriTech Software Sys Intergraph Corporation Enforsys, Inc. Cisco Systems, Inc. Sungard HTE/OSSI Bask Enterprises URL Integration Vector Security Fire Monitoring Technologies Microkey Dice Corporation GE Monitoring Systems IJIS Institute is the “Voice of Industry” with 163 Member Firms

9. Today’s Session: • The Partnership • Enabling quality work @ a reasonable cost • The Process • Forming a team and building IEPDs • The Results • Supporting key CAD and RMS exchanges • What We Learned • And…mistakes you can avoid

10. What is an IEPD? An IEP Document is a package of exchange artifacts that serve as reference materials. The package includes GJXDM-conformant model schemas used “as is” or extended to meet individual jurisdictional requirements and it also includes associated documentation that help implementers understand the information exchange. The Global JXDM approach is to construct and utilize exchange packets (IEPs or GIEPs) with GJXDM components anytime data is shared between systems, agencies, and juristictions. XML descriptions (tags) are not pre-defined so the Global Justice XML Data Model was created to assist in defining national tags for justice related information exchanges. XML stands for EXtensible Markup Language and is much like HTML. While HTML was designed to assist in defining how data looks or is displayed, however, XML was designed to describe data. IEP GJXDM XML

11. What is Meant by “REUSE”?

12. What is Meant by “REUSE”? GJXDM

13. What is in an IEPD? DOCUMENTATION DOMAIN MODEL SCHEMAS GJXDM MAPPING INSTANCE & STYLE-SHEET

14. Built IEPDs CAD Specs Modeling Tool GJXDM RMS Specs Other IEPs Mapping Tool Domain Modeling Standards Mapping Schema Building Packaging & Posting Test via Validating Use Case Model UML Domain Model GJXDM Mapping XML Document Schemas XML Instance Support Doc XML Constraint Schemas Sample Style Sheet Exchange Model List of Extended Elements Clearing House Posting XML Extension Schemas All IEP Artifacts GJXDM Subschema Generator Forms or Screens Exchange Inception Artifacts & Deliverables

15. Today’s Session: • The Partnership & Governance Structure • Enabling quality work @ a reasonable cost • The Process • Forming a team and building IEPDs • The Results • Supporting key CAD and RMS exchanges • What We Learned • And…mistakes you can avoid

16. CAD Team IEPD #1 911 Caller Arlington PD US Park Police Obtain Incident Info Enter CAD Data Contact Other Agency Provide Incident Info Obtain Incident Info Enter CAD Data Respond to Incident Call 911 Report Accident

17. CAD Team IEPD #2 & 3 Dispatched Unit Dispatcher Agency 1 Answer Call Respond to Request Agency 2 Answer Call Respond to Request Request K9 Support Update CAD Call Agency 1 Call Agency 2 Call Agency 3 Agency 3 Answer Call Respond to Request

18. CAD Team IEPD #4 & 5 Field Unit Dispatcher Agency 1 Request K9 Support Search Availability Provide Availability Update CAD Contact Partner Agency

19. CAD Team IEPD #6 & 7

20. RMS Team IEPD #1 & 2 Record Mgt Systems Search on Person Search on Object Search on Location Search on Offense

21. CAD & RMS IEPD

22. Alerts Team IEPD Business Monitoring Station 911 Center/PSAP Intrusion Alarm Fire Alarm Validate Alarm Contact PSAP Provide Alarm Info Obtain Alarm Info Enter CAD Incident Dispatch Units

23. Exchanges Varied in Size

24. New GJXDM Elements Still Being Identified * Element are in local namespace but are derived from NIEM Emergency Management Domain

25. Today’s Session: • The Partnership & Governance Structure • Enabling quality work @ a reasonable cost • The Process • Forming a team and building IEPDs • The Results • Supporting key CAD and RMS exchanges • What we Learned • And…mistakes you can avoid

26. Some Advice to Consider • Define the authoritative owner and governance structure early • Create a strawman before the first modeling meeting by doing some homework • Be open to refining your exchanges once you get the experts in the room • Make sure you have a diverse yet balanced team in the modeling sessions • Have key roles appointed to support sessions; • A facilitator with modeling expertise • A tool jockey capturing element data • A documenter who captures all the discussions, assumptions, and implementation thoughts

27. Some More Advice • Don’t overlook the need to validate the mapping after the working sessions • Start sessions by having team members share their systems, processes, etc… to bring words to life • Have an aggressive outreach and communication strategy where a diverse team shares project objectives and progress • Seek and support Pilots, HelpDesk, and TA support to validate work and share real-life success stories • Acknowledge and support varied levels of automation and exchange partner trust

28. Don’t …………….. • Forget to check the IEPD Clearinghouse • Overwrite your modeling work; especially late in the day • Don’t rush the modeling; if you are struggling consider refining IEP purpose • Schedule heavy agenda items after a full day of modeling • Get hung up on implementation issues • Forget to order afternoon caffeine and snacks

29. Key References • GJXDM Help-Desk it.ojp.gov/gjxdm/helpdesk/ • IEPD Clearinghouse it.ojp.gov/iepd/ • IJIS Institute ijis.org • LEITSC Website leitsc.org/ • APCO apcointl.org

30. QUESTIONS For more information contact: Suzette McLeod at the IJIS Institute suzette.mcleod@ijis.org