Towards a modern electronic data collection system

1. WP.14 Towards a modern electronic data collection system Seminar on New Frontiers for Statistical Data Collection Geneva, 31 October – 2 November 2012 György Benoist Hungarian Central Statistical Office, Budapest

2. What will be presented? • The way to a new electronic data collection systemin Hungary • Challenges • Development • Main features • Main modules of KSH-ELEKTRA • Application providing component (ASP), the respondents’ client • Activity management unit (TIR-client) • Questionnaire designer (QD) • Switch from KSH-XML to KSH-ELEKTRA

3. Challenges Data providers (in particular businesses) STATISTICS lower cost and less administrative burden, simplification or ‘no’ statistics detailed and quality data; timeliness is essential • new data collection techniques, • new data sources, • integration of data sets • etc. decreasing human and financial resources Statistical services Data users businesses,national and international GOs and NGOs, research, natural persons etc.

4. Development - Milestones • HCSO strategy for 2009-2012 • September 2009 Planning started • 4th quarter of 2010 Work started • November 2011 Development finished • December 2011 – Testing and fine-tuning • Spring 2012 – Reconsideration • 2 October 2012 – Test operation

5. Development – Main features • based on the experiences of KSH-XML system • developing a modern web-based electronic data collection system, that simplifies data sending, exceeds the limitations of XML and shortens processing period until dissemination • updated ASP • nicer and ergonomic outlook, user-friendliness • on-line application • more integrated functions • schedule and calendar • data (form) export-import • simple access to other statistical collection tools (Intrastat ) • accessibility via government portal (natural persons) • renewed activity management unit • questionnaire designer operating on graphical basis • possibility to extend further

6. decreasing resources + government decision Development – Extension reconsidered the dimensions of KSH-ELEKTRA utmost statistical data collections to be integrated obligatory channel for businesses from 1 January 2013 strengthening hardware environment and infrastructure verification of software communication

7. KSH-ELEKTRA - overall architecture 1. Designing forms QD 2. Registration Respondents 5. Filling-in 3. Personification 4. Expedition ASP TIR HCSO system modules: • TÉBA • META • ADÉL • GÉSA -ELLA 6. Returning 7. Reporting

8. ASP login business register no. user ID password link to government portal registration enter free toll number + e-mail

9. ASP – overview and list of tasks (1) Password change and log-off mark as unread to be archived no data to be reported open open for reading

10. ASP – overview and list of tasks (2) desk calendar, schedules calendar mail box questionnaires new started containing error sent list of questionnairesin the category archived total filters open view reporting period deadline

11. ASP – opening and editing forms close help manual

12. ASP – opening and editing forms browse among pages

13. ASP – filling-in the questionnaires (1) Components

14. ASP – filling-in the questionnaires (2) • adding rows (deleting) • repeating chapters (deleting)

15. ASP – export/import export/import export in pdf for printing (and saving as file)

16. ASP – validating (1) validation rules

17. ASP –validating (2) errors (incl. validation rules)

18. ASP – saving, sending Saving sending approve • only form without errors can be sent • „sending” runs automatically „close” and „approve” electronic signing close unlock receipt

19. ASP – receipt

20. ASP – opening more than one form

21. ASP – form with errors (1) Further validation takes place in HCSO, the „result” is returned to respondent. view the list of errors

22. ASP – form with errors (2) list of errors received from HCSO

23. ASP – calendar

24. ASP – desk calendar, schedule

25. Activity management unit (TIR-client) • Central module for management, operative and monitoring functions • Access for statistical staff • Registers the respondents • Personalization (name/address and/or data) of questionnaires • Data exchange with other HCSO modules (META, GÉSA, ADÉL, etc.) log-in

26. Activity management unit (TIR-client) QD questionnaires data providing obligations respondents diary reporting users

27. TIR – first step: use of filters filters

28. TIR – first step: use of filters - result sorting Choosing info

29. TIR – first step: use of filters - result

30. TIR –browsing in tables

31. TIR – checking the status of the questionnaire Status in ADEL Uploaded: successfully uploaded into ADEL Modified: successfully uploaded into ADEL and previous version is overwritten Archived: already corrected, automatic upload of new version is not possible Negative: no data on the form, although form was sent as filled-in with data

32. TIR – diary

33. TIR – reporting list of report-types choosing parameters

34. Questionnaire designer • unique appearance of questionnaires • pixel accuracy design • easy to work with (mouse-ready, drag&drop, cut/copy/paste, repeating panels etc.) • working on more forms at the same time (copying, inserting etc.) • built-in controls and calculations (Java script) • built-in consistency checks • testing within the QD module • possibility of cell-linked manual

35. Questionnaire designer Planning area Palette with components, panels and elements Consistency check

36. Switch from KSH-XML to KSH-ELEKTRA • by end of September 2012, KSH-XML has stopped • data (questionnaires) were migrated into the new system • 32 questionnaires having deadlines still in 2012 in new format • 48 questionnaires having closed processing in pdf format • automatic registration of KSH-XML users in KSH-ELEKTRA • operative test has started on 2 October 2012 • 1 January 2013 – wide spread use of

37. Thanks for your attention! György.Benoist@ksh.hu Hungarian Central Statistical Office Central Data Collection Department Budapest, Keleti K. u. 5-7. H-1024 +(36) 13 45 68 01