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State Contracting Portal PPAC Annual Meeting May 13, 2005

State Contracting Portal PPAC Annual Meeting May 13, 2005. Agenda. Background Definition Advantages & Benefits How it Works Getting Started Posting a Bid Portal Tips. Background. Contract Reform Task Force Governor Rell’s Executive Order #3

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State Contracting Portal PPAC Annual Meeting May 13, 2005

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  1. State Contracting PortalPPAC Annual Meeting May 13, 2005

  2. Agenda Background Definition Advantages & Benefits How it Works Getting Started Posting a Bid Portal Tips

  3. Background • Contract Reform Task Force • Governor Rell’s Executive Order #3 • Makes contracting process “open, honest, fair” • Encourages recruitment & participation of small & minority owned businesses • Establishes State Contracting Portal

  4. Definition • State Contracting Portal is the single central location for posting: • Bids/RFPs/other bid documents • Contracts • All executive branch agencies & higher education required • Available to municipalities at no cost

  5. Why Does CT Need This? • Open Government • Everyone Equal • 24/7 • Nothing to Hide

  6. Advantages & Benefits • Municipalities • Reduced postage, faxing, advertising & copying expenses • Users control posting • Documents removed from site automatically • Bidders notified when a bid is posted or modified

  7. Advantages & Benefits • Municipalities • Fewer inquiries regarding bids/contracts • Inquiries can be answered in real time • Increased competition • Responsibility for bidding is with the vendor!

  8. Advantages & Benefits • Vendors • Open government • One source for information • Documents can be accessed 24/7 • Suppliers self register for bid notification • Suppliers automatically notified when a bid is posted or modified

  9. How It Works - Bids • Potential suppliers register by commodity • Agencies post bid invitations by commodity • Suppliers notified by email (includes link to bid) • Suppliers access documents on internet

  10. How It Works - Bids • Suppliers elect to pass or propose • Suppliers can Download/Print documents • Bid addendums may be posted as required • Suppliers notified of bid modifications by email

  11. How It Works - Contracts • Contracts posted to the Internet • Key words assigned • Interested parties search contracts by key words • ETA is Summer 2005

  12. Posting a Bid • Complete & PDF bid document file • Email document(s) to bidposting@po.state.ct.us • Log onto State Contracting Portal • Enter & verify bid information • Click “Enter Bid” • Done!

  13. Posting a Bid Log on to Portal Choose Action

  14. Posting a Bid

  15. Posting a Bid

  16. Portal Bid Listing

  17. What You Need to Do • Obtain account and password – to obtain an account, send email to bidposting@po.state.ct.us • Obtain copy of Adobe version 6.0 or above • Sign up to receive one a day bid notice • http://www.das.state.ct.us/Purchase/Register/default.asp • Make certain your vendors are registered for bid notification

  18. Portal Tips • Email your PDF bid document at least 1 day prior to posting your bid. • Make sure that the bid/RFP file name exactly matches the PDF file name emailed to DAS • The system auto logs off in 30 minutes, so prepare material before going on the SCP

  19. Portal Tips • Enter contact information for someone that is knowledgeable about the bid document • After posting a bid, test links to ensure they are working properly • Provide feedback to DAS

  20. Thank You!Maureen Friedman

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