Get Twice the Work Done in Half the Time!

1. Get Twice the WorkDone in Half the Time! Monday, August 5 8:45 - 10:00 am #ASAE13 LR33 Ron Rosenberg President, QualityTalkinfo@qualitytalk.com

2. Why Is It So Difficult toGet Anything Done? • Too Much to Do • Not Enough Time • Inadequate Resources • Distractions & Interruptions • Lack of Focus

3. Productivity Strategy #1: Success Is a Moving Target

8. Success Is a Moving Target

9. The Power of Association “You are the average of thefive people you spend themost time with.” - Jim Rohn

11. Productivity Strategy #2: Be Around the “Right” People

12. Problem People Nay-Sayers Captain Bringdown “It Won't Work Because...” “Yes-Men” We’ve Always Done It This Way…

13. Surround Yourself With Role Models in Your Profession Successful People Positive People People Willing to Try New Things

14. Take It With a Grain of Salt Consider the Source Consider the Motives Consider the Impact

15. Mastermind Communities In-Person Groups Virtual Groups Membership Sites Personal Board of Directors

17. Productivity Strategy #3: Create anEmpowered Environment

18. If It’s Not a Core Competency… Eliminate Automate Outsource

19. Why We Can’t Get It All Done • Not Valuing Time Properly • Tolerating Interruptions • Being Too Accessible • Not Focusing on Core Competencies • Too Much Mental & Physical Clutter • Focusing on “Soft” Goals

20. What’s Your Time Worth? How Much You Want to Earn / Number of Work Days in a Year / Number of Productive Hours In a Day = Your Hourly Rate

21. What’s Your Time Worth? Target Earnings: $100,000 # Work Days: 240 # Productive Hours: 4 Your Hourly Rate: $104.17 Every 5 Minutes: $8.68

22. Train People on How to Interact • No Such Thing As a Minute • Taxi Meter • E-Mail Once or Twice a Day...or Never! • “Quiet Time” • No Unscheduled Incoming Calls

23. Schedule Calls with vCita

24. Your Best Return on Investment • Don’t Spend $100 on a $25 Job • Get Rid of “Busy Work” • Leverage vs. “Manual Labor” • Hire Specialists

25. Organize and Prioritize • Do Something Every Day That Helps Grow the Business • Find Your “Sweet Spot” • Create a Productive Work Environment • It Doesn’t Always Have to Be Perfect

33. 2 Keys to Success • “Good Enough” is Good Enough • “Done” is Better Than “Perfect

34. Script Your Day • Eliminate Distractions • Leave Nothing to Chance • Know What You Want to Accomplish • Appointments vs. “To-Do” Lists • Divide Tasks Into “Binary Elements” • When Time is Up…It’s Done! • Take Breaks

35. Give Yourself a Break! • Within the Day • 90 On, 15 Off • Throughout the Year • Big Vacations • Mini Vacations • In Your Life • Teachers’ Sabbaticals

37. Productivity Strategy #4: Eliminate & Automate

38. Eliminate… • Unnecessary Tasks • Unproductive Tasks • Unprofitable Tasks

39. How to Get Real Traction: • Standardization • Documentation • Automation

40. Why Have a Process? • Consistent Delivery of Products/Services • Facilitates Training of New Employees • Makes It Easy for Backup Coverage • Easier to Fix Process Gaps

41. What Functions Need Processes? • Management • Sales • Marketing • Customer Service • Operations • Support

42. Automation You Can’t Automate a Process That Doesn’t Exist!

43. Why Automate Your Processes? Computers Don't... • Call In Sick • Have Childcare Issues • Have Personal Problems • Take Vacation • Draw a Salary

44. Why Automate Your Processes? In All Fairness, Computers Do... • Crash • Get Viruses • Act “Temperamental” • Behave Unpredictably

45. What You Should Look For? • Multi-Step, Multi Media Campaigns • Consistent Follow-Up • Niched Marketing Campaigns • “Set It and Forget It” • Integrates with Internet Marketing Tools