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Virtual Incident Procurement System

USDA – Forest Service Acquisition Management. Virtual Incident Procurement System. Presentation Outline. What is VIPR? Virtual Incident PRocurement (VIPR) System EaTIS Pilot Incident Business Solutions (IBS) Why is VIPR important? VIPR Capabilities Benefits of VIPR Timeline.

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Virtual Incident Procurement System

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  1. USDA – Forest Service Acquisition Management Virtual Incident Procurement System

  2. Presentation Outline • What is VIPR? • Virtual Incident PRocurement (VIPR) System • EaTIS Pilot • Incident Business Solutions (IBS) • Why is VIPR important? • VIPR Capabilities • Benefits of VIPR • Timeline

  3. VIPR: Virtual Incident PRocurement CO Vendor Dispatcher Inter-Agency Dispatch (ROSS) • VIPR Web-based Solution • FAR Based • PMA for Expanded E-Gov • A-123 Compliant • OIG Compliant Inspector FS Financial Systems DOI Financial Systems Evaluator

  4. EaTIS Pilot IV&V held to analyze system before deployment to national level Equipment and Training Inventory (EaTIS) system developed in-house IV&V Recommendation: The prototype is unsuitable for national deployment. The application should be re-developed. Rolled out as a pilot in 2006 to Regions 1, 5, 6 for limited equipment

  5. VIPR ROSS ISuite or ABS IBDB at the ASC FFIS ESB Reuse Data Throughout Incident Business Solutions (IBS) Data is front-loaded for use by downstream systems without re-entry. Vendor CO

  6. VIPR Capabilities • Vendors submit competitive quotes online • Calculates Best Value – on 1000s of pieces of equipment • Generates Best Value priority table for Dispatch • Allows cost-effective source selection • Manages solicitations, quotes, awards • Online access to equipment and training records • Tracks equipment inspections • Maintains vendor past performance • Serves as system of record • Historical information • Report capable

  7. Benefits of VIPR Manual $ 4.1 m/year – AQM staffing $ 2.5 m/year – Payments staffing Automated $ 0.7 m/year- AQM staffing $ 1.2 m/year – Payments staffing Estimated Cost Avoidance: $4.7 million/yr

  8. Timeline FY07 FY08 FY09 Active Project $FY07 Active Project $FY08 Active $FY09 Maintenance VIPR Project • National Deployment in Nov 08 • Fully operational for 2009 Fire Season • Schedule coordinates with training opportunities between Fire Seasons • Schedule allows time for business process change preparation Fire Season Fire Season March - Oct Fire Season Fire Seasons Business Changes Phase-in Manual Processes EaTIS – Pilot Regions Only and All Aviation Automated Process VIPR – Nationwide

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