1994 Land-Grant Institutions’ Endowment Interest

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2. 2008 CSREES Administrative Officers ConferenceSession #62, May 7, 2008, 1:00 pm – 2:15 pm Savannah, Georgia 1994 Tribal College Endowment InterestBy Barry Sims, Staff Accountant, Oversight Section, and Kenneth Keys, Team Leader, Funds Management Section Office of Extramural Programs, CSREES-USDA

3. 1994 Land-Grant Institutions’ Endowment Interest • Endowment Corpus is $89,104,750 (appropriated through FY 2007) • Interest Distribution for FY 2008 is $3,080,640 (excluding Federal Administration) • Interest earned is made available in the following fiscal year • Funds remain available until expended (differs from other awards)

4. Administration(Award and Post-Award) • Oversight Section (OS) • Computes and distributes the interest • Award via memo from CSREES Administrator (Identifies the Amount) • Processes SF-269s • Receives Primary Contact Person Form • Provides Financial Administrative Guidance • Science and Education Resources Department (SERD) • Provides Programmatic Guidance • Collects Planning Document and Annual Progress Report

5. Oversight Section • Responsible for: • Payments made through the DHHS Payment Management System • For all 1994’s except Haskell Indian Nations University (paid through IPAC) • Letters of Authorization • Generated for all awards and amounts not “on hold” • Identifies the subaccount used for DHHS-PMS and the amount • Amendment number assigned in sequential order

6. Oversight Section • Responsible for: Oversight of Formula Grantee Financial Reporting • PSC-272, Federal Cash Transactions Report, via DHHS-PMS (Except HINU) • Due approximately 45 days after close of quarter • Draw down requests will be denied if PSC-272 is not submitted • SF-269, Financial Status Report, via the Oversight Section (OEP/CSREES/USDA) • Due December 31 each year for Endowment Interest

7. DHHS-PMS Points of Contact • Problems with DHHS-PMS passwords or access • Issues with PSC-272, Federal Cash Transactions reports Vivian Hughes 301-443-9181 Fran Odgers 301-443-2090

8. Oversight Section Points of Contact • Questions regarding policy issues, please contact: Barry Sims 202-205-0453 formulagrantquestions@csrees.usda.gov • All other questions regarding Letters of Authorization, availability of funds, and SF-269, Financial Status Reports, please contact: Arnita Cross Jillian Worthen 202-401-8982 202-401-4248 across@csrees.usda.gov jworthen@csrees.usda.gov

9. Section 533(c) of the Equity in Educational Land-Grant Status Act of 1994 • Establishes certain tribal colleges as 1994 Land-Grant Institutions. • Requires the Secretary of Treasury to establish, fund, and distribute interest from an endowment fund. • Requires funds to be distributed as follows: • 4% Federal Administration • Remainder • 40% Equally • 60% Based on Student Count

10. General Policies • Secretary of the Treasury has ultimate policy authority. • Institution must exist legally. • Funds may be deposited in interest-bearing accounts without recourse.

11. General Policies • The interest from the endowment fund should benefit the 1994 Land-Grant Institutions by supporting teaching programs in the food and agricultural sciences in the targeted areas of: • Curricula design and instructional materials development; • Faculty development and preparation for teaching; • Instruction delivery systems; • Student experiential learning; • Equipment and instrumentation for teaching; and • Student recruitment and retention. • Funds may be drawn until they are fully expended (no time limit). • Authority to spend is delegated to the President of the Institution.

12. Planning Document • Two pages long, at most. • Submit to Multicultural Alliances Section of SERD. • Address these issues for the coming fiscal year: • A description of how the funds will be used; • A justification of how the proposed expenditure supports the institution’s land-grant mission; • A time line for work completion; • A budget, by project activity, which accounts for both the announced amount of the next Federal fiscal year’s distribution and any carryover funds at September 30 for the institution; and • A list of key personnel involved in performing the work.

13. Planning Document (Continued) • May use percentages in the budget. • Construction projects must be pre-approved. • Must submit on CSREES-approved form.

14. Technical/Progress Report • Submitted annually. • Submit to the Multicultural Alliances Section of SERD. • Address these issues for the previous fiscal year: • The institution’s name; • The name of the person submitting the report; • A paragraph identifying the institution’s accomplishments during the Federal fiscal year; • A list of known objectives still to be met; and • Photographs, if available, to help tell the story of the institution’s accomplishments.

15. Primary Contact Person Form • Submit to Oversight Section. • Contains name, title, address, phone number, and fax number of the President and alternative contact person. • Submit a revised form each time an institution’s contact person changes.

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