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March 15, 2007

Information Visualization Solutions. March 15, 2007. Team Management. Pen Bay VETS GWAC Team. Frank Yahner Oversight; Top level contact with GSA Liaison with Pen Bay top management Michael Hardy Day-to-day activities Business development; subcontracting; teaming

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March 15, 2007

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  1. Information Visualization Solutions • March 15, 2007 Team Management

  2. Pen Bay VETS GWAC Team • Frank Yahner • Oversight; Top level contact with GSA • Liaison with Pen Bay top management • Michael Hardy • Day-to-day activities • Business development; subcontracting; teaming • Establishing a satellite Washington, DC office VETS GWAC Management Team

  3. Management Goals • Expand opportunity for all team members by leveraging capabilities of entire team. Sell the team! • Sell the VETS GWAC as the contract vehicle of choice • Handle the RFP process and Task Orders professionally and expeditiously Goals

  4. Fairness • All team members will see all VETS GWAC opportunities • Opportunities generated by Pen Bay team • Team Member who brings the opportunity will have a lot to say about how we approach the proposal • If the proposal is in an area that is not core to Pen Bay, the team member who sponsors it will be the lead for the technical portion of the proposal • Opportunities not generated by Pen Bay team • Pen Bay, in consultation with interested subcontractors, will decide whether to bid or no bid • Relevant current past experience is required • Pen Bay will be the final arbiter of what the team bids or doesn’t bid as the Prime ultimately bears the risk Fairness

  5. Pricing • Pricing is discussed in both the prime contract and the subcontract agreement. Orders are fixed price (FP), time and materials (T&M), or labor hours (LH). There are no Cost + type orders allowed on the contract. GSA prefers FP. • The hourly ceiling rates set forth in the contract are fully burdened, not-to-exceed, ceiling prices. • They are Pen Bay’s rates and are subject to discount • Subcontractor’s rates are the negotiated rates for a task order less Pen Bay’s handling fee • Pricing will be covered in section on task proposal process Pricing

  6. Pen Bay Contract Handling Fee • Fee normally ranges from 3% to 8% ~ Could be higher in some cases • Always includes GSA contract access fee (.75%) • Negotiated with each task opportunity • Lowest possible fee we can justify • We don’t intend to establish a fee that will cause us to lose an opportunity Pricing

  7. Pen Bay Contract Handling Fee • Lower when easy - higher when hard • Will vary with Pen Bay level of participation in the opportunity • Includes Pen Bay Sales Costs if we brought the work Pricing

  8. Partner Participation • Participation - are you helping? Are you responsive? Are you a good team member? • Communication with the prime will help resolve problems as they arise • Possibility that some specialties may never see a task order Evaluation

  9. Partner Evaluation • Will conduct annual review • Any demonstration of bad faith with the team and/or the team members • Poor performance on task orders - especially if it is allowed to result in failure to fulfill the task order Evaluation

  10. Managing the Limitations on Subcontracting • At least 50% of all work on the Prime contract must be completed by SDVOSBs. • Work completed by a subcontractor SDVOSB is counted as if it was completed by the Prime. • GSA will look at the 50% completion of work by Pen Bay and its SDVOSB subcontractors across the entire contract, rather than against any one Task Order. This is the approach Pen Bay will take. Subcontracting

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