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Purchasing Directors’ Meeting March 15, 2007

Purchasing Directors’ Meeting March 15, 2007. Purchasing Directors’ Meeting March 15, 2007 Agenda. Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show-April 12, 2007 Bureau A Update

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Purchasing Directors’ Meeting March 15, 2007

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  1. Purchasing Directors’ Meeting March 15, 2007

  2. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show-April 12, 2007 • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  3. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  4. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  5. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  6. State Purchasing Training & Certification Program • ITN #3-908-660-B Training for Public Purchasing Professionals • Training Component II – Contract Negotiation • Awarded March 15, 2007 to ESI International • Contract Manager: Cyndee Sams – 850-921-0266 • Cyndee.Sams@dms.myflorida.com

  7. State Purchasing Training & Certification Program • Project Management Training Schedule • March 27-29, 2007 – Registering Now • April 16-20, 2007 – Registering Now • Contract Negotiator Training Schedule • Negotiation in Florida – April 23, 2007 • Negotiation Strategies & Techniques – April 24-27, 2007 • Sourcing in the Public Sector – April 25-27, 2007 • Sourcing in the Public Sector – May 7-9, 2007

  8. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  9. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  10. Legislative Update • H 39 • H 300 • H399 • H 999 • H 1129 • S 1976

  11. H 39 (Kravitz, et.al.) • Agencies shall not enter into contracts for commodities or services under s. 287.057, F.S., unless the contractor and contractor’s subcontractors are registered and participating in a federal work authorization program as defined in the Bill. • Withdrawn prior to introduction

  12. H 300 (Senator Fasano) • Would establish a statewide goal for each state agency and political subdivision to award no less than 3-percent of spend for certain categories of services and commodities to disabled-veteran business enterprises. • Certification by the Department of Management Services similar to OSD. • At least 51 percent owned by a disabled veteran; • Controlled and managed on a daily basis by one or more disabled veterans; • Having its home office located in the United States; and • Not a branch or subsidiary of another corporation, firm, or other business that is located outside the United States. • Quarterly reporting by agencies to DMS, annual reporting by DMS to the Legislature.

  13. H 399 (Rep. Lopez-Cantera • Creates a preference for the purchase of environmentally preferable cleaning products over conventional products. • Requires DMS and agencies to eliminate procedures and specifications which discriminate against environmentally preferable cleansing products. • Amendment requires DEP to test products. • Favorable vote from House Audit and Performance.

  14. H 999 (Rep. Adams/Harrell • Florida Security & Immigration Compliance Act • Prohibits public employers from entering contracts for the physical performance of services unless the contractor and its subcontractors register and participate in a federal work authorization program. • Requires DBPR to establish a certification process during procurement process. • Favorable vote from House Committee on Homeland Security & Public Safety.

  15. H 1129 (Rep. Anderson) • Establishes the Advisory Committee on State Procurement for the purpose of evaluating the state procurement process and to promote economy, efficiency and effectiveness in the procurement of goods, services and facilities. • Advisory Committee will study and investigate laws, policies, rules, procedure and practices. • Final report to Legislature by July 2, 2009 and interim reports as appropriate.

  16. S 1976 (Governmental Operations) • An agency must procure by competitive solicitation a contract that authorizes a contractor to use governmental authority to provide a service to public or private entities or authorizes a contractor to use government property for the purpose of selling goods or services. • When estimated revenue exceeds category two. • Unless a specific provision of 287.057(5) makes the procurement not subject to competitive-solicitation

  17. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  18. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  19. Team 1 UpdatesTransportation & Energy • Contract Activity • Fuel Card: exploring option to offer Fuel Card for rental vehicles. In discussions with DFS on that issue. (David Bennett 921-4072) • Medium & Heavy Trucks: awards posted in early March; expect new contract by the end of the month. Shortest available lead times are 90 days. (Christopher Walker 488-7540) • Solicitations • Comprehensive Energy/ESCO: hope to launch ITN shortly. (David Bennett 921-4072) • Preparing recommendation for the Construction & Industrial Equipment contract. (Renew or re-solicit.) (Christopher Walker 488-7540)

  20. Team 1 UpdatesTransportation & Energy Pending Legislation: PCB ENRC 07-1 • HB 271: relating to ESCO contracts. We’re monitoring with DMS Real Estate Management. • Adds “water & wastewater efficiency” to scope. • Expands timeframe for Consolidated Financing Deferred-Payment program (from 5 to 20 years) • Should clarify intent of original legislation and should ease review process at DFS. • Fleet Contracts & Fuel Issues: • House Committees are investigating usage of Alternative Fuel Vehicles. State Purchasing and DMS Fleet staff have spoken to the House Committee on Audit & Performance and we’re monitoring activities in the House Committee on Energy. • Sets standards for state fleet biodiesel usage - “subject to availability”. Requires annual DMS report to Legislature.

  21. Team 2 UpdatesFurnishings & Institutional Supplies • Contract Activity • Educational/Institutional Furniture: New contract with 34 vendors. • Library Furniture: New contract with 25 vendors. (Mina Barekat 488-1985) • Office Furniture & Files: reviewing manufacturers for addition to contract. Expect adjustments in April/May. • Carpet & Installed Flooring: reviewing manufacturers for addition to contract. Expect adjustments in June/July. (Brenda Wells 488-6904)

  22. Team 3 UpdatesMRO & Law Enforcement • Contract Activity • Requesting feedback for next actions: • Drug Testing Kits • Body Armor • Ammo (Mark Lovell 487-2304) • Working with MRO vendors to refine state contract web sites. (Chuck Beall 487-0635) • Solicitations • Preparing analysis for potential generators state contract. (Chuck Beall 487-0635)

  23. Team 7 UpdatesSPA & Special Services • Contract Activity: • New SPA for Aerial Infrared Services • New SPA for Skin & Hare Care Products (Kimberly Jones 488-7996) • Training ITN: Signed contract for PMP training (ESI & Velociteach) on Feb. 2. Signed contract for Negotiations Training (ESI International) today. • Investigating Shredding Services category. • Investigating GSA Emergency Operations contracts as potential ACS. (Gary McGee 410-2426)

  24. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  25. State Purchasing Bureau B Technology, OESS, Insurance and Consulting Services

  26. Bureau B:Technology, OESS, Insurance and Consulting Services Stu Potlock, Bureau Chief 487-8778 stu.potlock@dms.myflorida.com • Earl Campos starts 3/16/07 as Team 5 Lead Analyst • Openings for one Specialist and one Analyst • Embarq P-card Billing issue with InterCall • Team Reports

  27. State Purchasing Team 4 Information Technology & Telecommunications

  28. Team 4 UpdatesIT & Telecommunications Jeff Rackley – Lead Purchasing Analyst 487-4196 jeff.rackley@dms.myflorida.com Jon Yeaton – Purchasing Analyst 488-1086 jon.yeaton@dms.myflorida.com Michael Bailey – Purchasing Specialist 487-0417 (Transitioning to Team 6) michael.bailey@dms.myflorida.com

  29. Team 4 UpdatesIT & Telecommunications • Principal Technology – Microsoft STC • Renewal is in place • Live Scan Electronic Fingerprint Stations • Solicitation scheduled for release next week • New Wireless Voice/Data Solicitation • Working with EITS to develop technical specifications

  30. Team 4 UpdatesIT & Telecommunications • Disaster Recovery Contract with Sungard • Working with EITS to transition to State Purchasing • IT Hardware State Term Contract • Working on internal and external profile and developing strategy for new solicitation • BMC Alternate Contract Source • Have not received agency feedback on usage from last inquiry. Please remember to provided usage for your agency.

  31. State Purchasing Team 5 Contract Updates

  32. Team 5 Earl Campos Purchasing Analyst, Lead Starts 3/16/07 Tel: 850.487.6592Email: Earl.Campos@dms.myflorida.com Dawn Gunter, MBAPurchasing Analyst until 3/22 Tel: 850.488.4946Email: Dawn.Gunter@dms.myflorida.com Beverly ButlerPurchasing Specialist Tel: 850.414.6740Email: Beverly.Butler@dms.myflorida.com

  33. Content • Contracts Overview • Contract Updates • Contract Renewals& Upcoming Bids

  34. Earl Campos 518-020-05-1 Rental Vehicles 618-001-07-1 Office and Classroom Supplies 991-160-05-1 Courier Services 991-530-04-1 Mail Services 600-760-07-1 Mail Processing Equipment Dawn Gunter 310-000-07-1 Envelopes, Kraft, White Wove & Other 475-000-05-1 Medical & Dental Supplies 490-000-03-1 Laboratory Supplies & Equipment 640-002-06-1 Paper: Tissues & Towels 645-120-04-1 Paper: Office, Virgin & Recycled State PurchasingTeam 5 Contract Overview

  35. State PurchasingTeam 5 Contract Overview (con.) • Beverly Butler • 715-001-01-1 Library Materials • ACS #465-850-06-1 Defibrillators

  36. Content • Contracts Overview • Contract Updates • Contract Renewals& Upcoming Bids

  37. Team 5 Contract Updates New Contracts • Mail Processing Equipment • New contract effective 2/21/07 with Modular Mailing and Pitney Bowes • Pitney Bowes updating pricing across State by April 1st • USPS will raise rates estimated 5/7/07, effecting hundreds of machines across the State • Rates will now be based on weight, size, and thickness • Models affected are: • Pitney Bowes DM800, DM900, DM1000 • Modular Mailing Hasler PowerPost and Neopost IJ105 • Contract to be amended to include upgrade pricing

  38. Team 5 Contract Updates New Contracts 2. Library Materials • New contract with 49 vendors effective 3/1/07 • Average savings of 15% off MSRP 3. Laboratory Supplies • Award to Fisher Scientific on 2/27/07 • Scheduled implementation 5/1/07 • Average savings of 33.5% off MSRP • Now offers deeper discounts to OEU’s

  39. Content • Contracts Overview • New Contracts • Contract Renewals & Upcoming Bids

  40. Renewal: Office Paper Renewed for one year effective 3/28/07 Prices will increase at renewal Bids: Medical & Dental Supplies – Decision on renewal or new bid soon Air Travel Services – Currently, Delta offering Govt. Rates, not on contract. Current market conditions poses great challenge for new contract. Team 5 Contract Updates Contract Renewals & Bids

  41. State Purchasing Team 6 Special Programs

  42. IT Consulting P-Card Benefits & Actuarial Services Legal Research PRIDE Management Skills Consulting Temporary Employment Software Training Insurance RESPECT Team 6Special Programs

  43. Team 6 UpdatesSpecial Programs • New ITN for Bridge, Property and Business Interruption for FDOT • New Temporary Employment Staffing ITB (Closes April 9, 2007 • Computer Software Training contract (expiring 07/19/2007) renewal • Electronic Data Processing Equipment Insurance - Estimated launch in March 07 • Pride Furniture pricing increases (on some items) 10% to be posted in March. Contact Information: Donna Smith – 488-8855 – Donna.Smith@dms.myflorida.com Ommet Mbiza – 488-7804 – Ommet.Mbiza@dms.myflorida.com

  44. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

  45. Purchasing Directors’ MeetingMarch 15, 2007 Agenda • Introductions • MyFloridaMarketPlace Version 2.0 Update • Vendor Bid System Issues • Training Update • Break • Legislature Update • NIGP Reverse Trade Show • Bureau A Update • Bureau B Update • Questions/Comments • Next Meeting-April 19, 2007

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