Microsoft Word Chapter One: Highlighting, Cutting, Copying, and Formatting

1. Grauer and Barber Series Microsoft Word Chapter One Microsoft Word

2. Select-Then-Do • Highlight information to perform commands such as formatting, copying, and cutting • Highlight by • Point, click, and drag the left mouse button over material • Double-click to highlight a word • Press CTRL and click sentence to select sentence • Edit, Select All menu selects the entire document • Keyboard Shift and arrow keys will also highlight Microsoft Word

3. Cut Command Moving Information • Highlight material to be moved • Use the edit, cut menu or cut button on standard toolbar to remove highlighted material • Material is placed in clipboard (temporary holding area for copied and cut (removed) information • Position cursor to location where information will be moved and use edit, paste or paste button on standard toolbar Microsoft Word

4. Standard Toolbar Cut Assistant Feature Copy Paste Undo Format Painter Spell Check Print Save to Disk Microsoft Word

5. Copy Command Copying Information • Highlight material to be copied • Use the edit, copy menu or copy button on standard toolbar to remove highlighted material • Material is duplicated in clipboard (temporary holding area for copied information) • Position cursor to location where information will be copied and use edit, paste or paste button on standard toolbar Microsoft Word

6. Undo, Redo, and Repeat • Use undo command to reverse operation(s) performed • Use redo to reapply the operation(s) performed • Repeat repeats the last action or command Microsoft Word

7. Find, Replace, and Go To • Use the Edit, find command to locate specific information • Use the edit, replace command to find and replace specific information • Use the Go To command to go to a specific place in the document Microsoft Word

8. Hands-On Exercise One In this exercise, we will • Use the Open command to retrieve a file • Use the View, print layout view the document • Use the File, Save as to save document • Use the Edit, Replace to find and replace information • Use the edit, copy and edit paste to duplicate information Microsoft Word

9. Hands-On Exercise One • Use the edit, undo and edit, redo commands • Use drag and drop feature to move material • Use CTRL key as we drag material to copy it Microsoft Word

10. Typography • A typeface or font allows us to change the appearance of the text • Example typefaces or fonts include Times New Roman, Arial, Courier • Fonts with cross lines are called serif typefaces Example Arial • Fonts without cross lines are called sans serif Example Times New Roman Microsoft Word

11. Format Font Command • Highlight and use the Format, Font command to apply fonts Other options Font Microsoft Word

12. Page Setup Command • Use the file, page setup command to change margins and apply other print options Other tabs Microsoft Word

13. Hands-On Exercise Two • Use the format, font command to apply typefaces • Use edit, undo and edit, redo commands • Use the format painter to copy formats to other content • Use the file, page setup to change page settings such as margins, layout • Insert a hard page break in a document with CTRL enter • Use the view print layout to view exact content of document Microsoft Word

14. Paragraph Formatting • We can change the appearance of paragraphs using paragraph formatting • Paragraphs can be aligned left, right, center, and justified (evenly spaced across screen) • We can also include various features of indent Microsoft Word

15. Paragraph Formatting • Use the format, paragraph command to change formatting such as alignment and indentation • Dress up the document with borders (lines around text) and shading • Include columns in the document using format, columns • Insert page and other breaks into a document using the Insert, Break menu Microsoft Word

16. Hands-On Exercise Three • Highlight material and use shortcut menu to apply formatting • Use the format, paragraph menu to apply formats such as indenting • Use the Format, Borders and Shading menu to implement lines around text , as well as apply shading • Use the format, columns menu to implement newspaper columns • Use the insert, break menu to insert page breaks Microsoft Word