Grauer and Barber Series Microsoft Word Overview

1. Grauer and Barber Series Microsoft Word Overview Microsoft Word

2. Word Processing Microsoft Word is a word processing software • allows the user to create memos, and professional letters and reports • integrates information from various sources to create sophisticated information Microsoft Word

3. Word Processing Features • Create and save documents • Format documents with various typefaces or fonts • Use WYSIWYG (what you see is what you get) • Use writing tools such as spell checker, thesaurus, and grammar checker • Merge documents with database • Integrate other objects (like charts) with documents • Embed hyperlinks and create web pages from documents Microsoft Word

4. The Basics of Word Processing • Insertion point – indicates the position on the screen to enter information • Word Wrap – allows one to enter lines without pressing enter after each line • Soft and hard returns • Toggle Switches – allow one to turn a feature on and off (Caps Lock) • Insert versus Overtype – toggle between insertion and overtype (Ins key) Microsoft Word

5. Title bar Toolbar Menu bar Ruler Office Assistant Scroll bar Status bar Introduction to Microsoft Word Screen Microsoft Word

6. Mouse Operations • Point – move the mouse to object • Click – point and click left mouse button on object • Double-click – point and double-click left mouse button • Drag – point, click, move and drag the left mouse button • Right-click – point and right-click mouse button on object • Pulls a short-cut menu to perform command on object operations • Use left mouse thereafter to execute command Microsoft Word

7. Introduction to Microsoft Word • Toolbars – provide shortcuts to common commands • Standard toolbar includes buttons for opening, saving, and printing • Formatting toolbar has common formatting features such as boldface and italics • Ruler (horizontal and vertical) show positioning of information on page • Screen Structure is similar to other Microsoft Products Microsoft Word

8. Standard Toolbar New Open Doc Save E-mail Doc Print Preview Spell Check Cut Copy Paste Format Painter Undo Draws table Redo Inserts Worksheet Hyperlink Inserts Table Drawing Toolbar On/Off Creates Columns Show/Hide Codes Doc Map Office Assistant Zoom Microsoft Word

9. Formatting Toolbar Font Size Font Style Italics Underline Bold Left Alignment Justified Center Text Right Alignment Numbering Promote/Demote Bullets Style Border Bullets & Numbering Highlight Font Color Microsoft Word

10. The File Menu File Menu contains commands to • Create a new document • Open a file from a given drive • Close a file • Save a file to a designated drive • Print a file • Exit the software product Microsoft Word

11. File Menu Content • New • Open • Close • Save • Save As • Page Setup • Print Microsoft Word

12. Standard Toolbar Formatting Toolbar Other folders/files Filename Drive and Folder Microsoft Word Extension

13. Hands-On Exercise One In this exercise, we will • Obtain data files for Word exercises • Available on the hard drive or from Web • Create and Save a word document on disk • Save in the Exploring Word folder • Use the Office Assistant to obtain help • Print the document Microsoft Word

14. Hands-On Exercise Two In this exercise, we will • Open a file from our Exploring Word folder • Customize the standard and formatting toolbars • Tools, Customize menu • Use the View Menu to control text viewing • Use the View, Ruler command Microsoft Word

15. Hands-On Exercise Two • Use the Show/Hide button to show various keys (enter keys) in document • Use the Ins key to insert and overtype characters • Use the File, Save command • Use the various ways to delete text • Use the edit/undo and redo commands • Use the e-mail button Microsoft Word

16. Spell check, Thesaurus, and Grammar Check • Spell check allows us to correct spelling errors in a document • Spelling errors are underlined with red • Allows us to ignore works, change, or add words to the dictionary • Thesaurus allows us to substitute other words with similar meanings • Grammar Check allows us to locate and correct grammatical writing errors Microsoft Word

17. Hands-On Exercise Three • Use File, Open command to open a document • Use File, Save As to save a file under another name • Use the Tools, Options menu to create backup copy of file • Use the Spelling and Grammar command • Use the Tools, language, Thesaurus to access the thesaurus Microsoft Word