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Rotary Club Central: Creating a Dynamic Effective Club

Learn how to utilize Rotary Club Central to enhance club leadership, plan and track goals, engage members, and measure impact.

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Rotary Club Central: Creating a Dynamic Effective Club

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  1. Rotary Club Central: Creating a DynamicEffective Club Gayle Knepper Rotary Coordinator, Zone 24W District 5550 May 2014

  2. Go to MeetingHints Go to Webinar Tips Type questions & comments in “Chat”

  3. Go to MeetingHints Go to Webinar Tips ” Type questions & comments in “Chat”

  4. Today’s Facilitator Gayle Knepper District 5010 Dave Stambaugh Jackie Hobal Al Bergsma District 5060 District 5370 District 5360 Zone 24W Coordinator Team Members

  5. Topics for Discussion • Rotary Club Central: an overview • How it supports you as a leader • Who can access it • Club Central: step-by-step • What to do next

  6. Rotary Club Central • What is it? • Why does it exist? • Why should we use it?

  7. Rotary CentralA Planning & Measurement Tool

  8. Rotary Club CentralThe Benefits • To you as a club leader • To Rotarians in your club • To Rotarians worldwide

  9. Rotary Club Central • A leadership tool • Builds a more effective club • Illustrates impact of Rotary • Makes your job easier

  10. Club PresidentYour Responsibility To lead an effective Rotary club. How can we use Rotary Club Central to do that?

  11. Rotary Club Central Actions as president include: • Setting expectations • Building strong membership • Communicating to/involving Rotarians • Discussing goals/achievements • Ensuring continuity & strong operations

  12. Rotary Club Central Helps club leadership: • Plan, track and follow up • Motivate Rotarians • Measure impact in the community • Access club history • Reduce paper/increase effectiveness

  13. Rotary Club Central Helps your club receive a Presidential Citation in 14-15 Submit to Club Central & achieve: • Membership goals (5 points) • Foundation giving goals (5 points)

  14. Rotary Club Central Supports Planning & Tracking • Membership: Engagement & Attraction • Communications • Effective service • Image development • TRF Support

  15. Rotary Club Central: How does it work? Rotary District 5550

  16. Rotary Club CentralThe Basics • Who can access? • Who can enter? • Who is responsible?

  17. Rotary Club Central Access Any Rotarian can… • View club’s data • View district data (in aggregate)

  18. Rotary Club Central Club Officers (as reported to RI) • View own club data • Edit club data • View district data (as an aggregate) President, Secretary, Executive Secretary, Treasurer, Foundation, Membership, Service Chairs; PE for own year

  19. Rotary Club Central Details • Club officers can edit data for their term only • If a district officer enters/edits club data, an email is sent to the club president (if RI has the name and email address on record)

  20. Rotary Club Central Registering Officers with RI Club-Level Access • Log into My Rotary • Manage (bottom of page) • - Club Administration - Update Membership & Club Data - Add/edit/remove officers/chairs Current or incoming: president, secretary, executive secretary/director, treasurer, membership chair, Foundation chair

  21. Rotary Club Central Expectations • May 31: club goal entry completion • Planning meeting to set goals prior to entry • Officers have current data on file with RI • Officers have been reported to RI • Officers establish “My Rotary” access Who will be the “Club Central champion?”

  22. Rotary Club Central Best Practices for Clubs • Set up structure for planning, using, reporting & communicating data, timeframes and responsibilities • Hold Assembly to discuss Club Central and other new digital tools in June/July • Review achievements at each board meeting and quarterly with members

  23. Access My Rotary ⏎

  24. Views & IndicatorsIn

  25. GraphicalDistrict 5550

  26. View Trends

  27. Numeric

  28. Set Goals

  29. Enter Progress

  30. View Progress on Goals & Use of RCCDistrict 5550

  31. Find Official Reports

  32. Assess EngagementDistrict View

  33. Measure RetentionM

  34. Evaluate Service Involvement

  35. Measure Participation District 5550

  36. Resources & ToolsRe

  37. Group View (by AG area)

  38. Historical Goals & Progress

  39. District 5550 District View

  40. District 5550 Member Profile Data

  41. District ViewGovernor & AG

  42. Retention: Clubs

  43. 2014-15 MembershipDistrict 5550

  44. 2014-15 EngagementDistrict 5550

  45. 2014-15 FoundationDistrict 5550

  46. 2014-15 ServiceDistrict 5550

  47. Rotary Club CentralClub Presidents What action steps should we take?

  48. Rotary Club Central Next Steps • Obtain access • Determine who, how and when • Set expectations & provide trainin • Discuss goals and achievements with your board monthly

  49. Resources • Your AG & district team • www.rotary.org • RI webinars • Zone webinars • www.GreatIdeasTo Share.com • Rotary Coordinator

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