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Grant Award Closeout Guidelines - Assistance for Effective Closure

Understand the process and requirements for closing a grant award successfully. This exercise provides key information to ensure compliance in the closeout phase.

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Grant Award Closeout Guidelines - Assistance for Effective Closure

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  1. Grant Award Closeout IMPORTANT DISCLAIMER This exercise has been prepared by Karen Epps, Program Officer with the U.S. Department of Education. The information contained in this exercise is to augment the Grant Award Closeout presentation and is believed to be accurate and represents the most current information on the subject. However, the preparer reserves the right to amend or replace the content at her discretion. The information as outlined is the property of Program Officer Epps and should not to be changed or altered in any way without her expressed, written permission. The Jeopardy template was created by Educational Technology Network.

  2. Question 1 - 10 THE DOCUMENT THAT REFLECTS THE YEARLY STATUS OF A GRANT AWARD.

  3. Answer 1 – 10 The Annual Performance Report

  4. Question 1 - 20 PROJECT DIRECTORS SHOULD MAINTAIN THIS INSTRUMENT WHEN GRANT FUNDS ARE USED TO PURCHASE EQUIPMENT

  5. Answer 1 – 20 Inventory List

  6. Question 1 - 30 THE LENGTH OF TIME REQUIRED TO MAINTAIN GRANT AWARD RECORDS

  7. Answer 1 – 30 Three Years

  8. Question 1 - 40 THE SF-425 IS ALSO REFERRED TO AS THIS.

  9. Answer 1 – 40 The Federal Financial Report

  10. Question 1 - 50 NAME TWO DOCUMENTS REQUIRED FOR GRANT AWARD CLOSEOUT.

  11. Answer 1 – 50 Final Performance Report and the Federal Financial Report

  12. Question 2 - 10 IT IS AFFECTIONATELY KNOWN AS THE GAN

  13. Answer 2 – 10 Grant Award Notification

  14. Question 2 - 20 SEPTEMBER 30 IS THE END OF IT

  15. Answer 2 – 20 Fiscal Year

  16. Question 2 - 30 TITLE III RECIPIENTS GRANT AWARDS MUST ALIGN WITH THIS.

  17. Answer 2 – 30 Legislatively Allowable Activities

  18. Question 2 - 40 IT IS ONE OF THE LAST REPORTING DOCUMENTS

  19. Answer 2 – 40 The Final Performance Report

  20. Question 2 - 50 THE INDIVIDUAL WHO MAY NEED TO INTERVENE DURING THE GRANT AWARD CLOSEOUT PROCESS

  21. Answer 2 – 50 The Program Officer

  22. Question 3 - 10 A FAVORABLE NOTIFICATION WHEN THE GRANT AWARD IS CLOSING

  23. Answer 3 – 10 In-Compliance

  24. Question 3 - 20 THE NOTIFICATION THE PROJECT DIRECTOR SHOULD RECEIVE PRIOR TO THE BEGINNING OF THE GRANT AWARD CLOSEOUT PROCESS

  25. Answer 3 – 20 PRE-EXPIRATION LETTER

  26. Question 3 - 30 A GRANT AWARD WILL BE CLOSED IN THIS STATUS IF THERE IS MISSING INFORMATION

  27. Answer 3 – 30 Non-Compliance

  28. Question 3 - 40 THE NOTIFICATION AN INSTITUTION WILL RECEIVE WHEN THE GRANT AWARD HAS A MISSING REPORT

  29. Answer 3 – 40 Notification of Missing Final Report(s)

  30. Question 3 - 50 NAME ONE OF THE RQUIREMENTS TO CLOSE A GRANT IN COMPLIANCE

  31. Answer 3 – 50 Required documentation Satisfactory documentation G5 acceptance of financial status Fulfillment of grant terms

  32. Question 4 - 10 THE NUMBER OF PHASES FOR THE GRANT AWARD CLOSEOUT PROCESS

  33. Answer 4 – 10 Four

  34. Question 4 - 20 THE FIRST PHASE OF THE GRANT AWARD CLOSEOUT PROCESS

  35. Answer 4 – 20 Liquidation

  36. Question 4 - 30 WHEN A BALANCE REMAINS, A DOCUMENT IS MISSING OR THE OBJECTIVES OF THE GRANT AWARD IS NOT ACHIEVED, THE GRANT AWARD IS CONSIDERED AS THIS.

  37. Answer 4 – 30 Non-compliance

  38. Question 4 - 40 THE ENTITY REQUIRED TO NOTIFY GRANT RECIPIENTS WHEN THE GRANT AWARD IS READY FOR CLOSEOUT

  39. Answer 4 – 40 The Awarding Agency/Program Officer

  40. Question 4 - 50 THE MAXIMUM LENGTH OF TIME A GRANT AWARD CAN BE IN THE CLOSEOUT PROCESS

  41. Answer 4 – 50 Twelve Months (Year)

  42. Question 5 - 10 THE CURRENT PROGRAM OFFICER FOR THE VIRGIN ISLANDS

  43. Answer 5 – 10 Winston Skerrett

  44. Question 5 - 20 THIS IS NEEDED WHEN THE GRANT AWARD OBJECTIVES ARE NOT COMPLETED BY THE END OF THE PERFORMANCE PERIOD.

  45. Answer 5 – 20 No Cost Extension

  46. Question 5 - 30 NAME THE LAST TWO PHASES OF THE GRANT AWARD CLOSEOUT PROCESS

  47. Answer 5 – 30 Manual Closeout and Closed

  48. Question 5 - 40 OTHER THAN THE PRESIDENT, WHO IS RESPONSIBLE FOR SIGNING THE DOCUMENTATION WHEN FUNDS REMAIN ON A GRANT AWARD THAT IS CLOSING

  49. Answer 5 – 40 Certifying Official

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