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Secretariat IT Consolidation

Secretariat IT Consolidation. Kathy Sheppard, CTR. IT Consolidation – Executive Branch. Governor Patrick signed Executive Order 510 which requires IT Consolidation within the Executive Department.  The goals of IT consolidation are:

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Secretariat IT Consolidation

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  1. Secretariat IT Consolidation Kathy Sheppard, CTR

  2. IT Consolidation – Executive Branch • Governor Patrick signed Executive Order 510 which requires IT Consolidation within the Executive Department.  The goals of IT consolidation are: • Align Secretaries' IT resources with their business strategies and priorities • Standardize IT resources and create efficiencies • Ensure that the Commonwealth's digital assets are secure

  3. Secretariat Payroll Tasks • Determine July 1 strategy: • FOR BUDGETARY ACCOUNTS • Either Transfer Positions to the Secretariat Department Code; or, • Create ISA’s with Departments, and transfer employees to Child Account

  4. Secretariat Payroll Tasks • Determine July 1 strategy: FOR NON-BUDGETARY ACCOUNTS • Either Transfer Positions to the Secretariat Department Code / s. 2B Account and chargeback costs to the Department’s non-budgetary account(s); or, • Create non-financial ISA’s with Departments to establish IT business model for FY10

  5. Department Tasks • Identify affected positions– including vacant and inactive positions • Ensure all money owed to the employee for current FY (Travel, OT, etc.) is paid under existing appropriation • Work with Secretariat on all administrative matters (ACES, Personnel Records, Workers’ Comp, etc.)

  6. HRD / CTR Assistance • Mass Position Transfer is available for transfers to New COA • HRD and CTR will send a formatted spreadsheet to change COA elements from current to new position assigned account • Can also change the HR/CMS “Home Unit” (specific unit distribution) • Can Assist in Labor Distribution detail Accounting in LCM

  7. Special Processing • Payroll adjustments for Split Year, if necessary can be handled by CTR Payroll Bureau • Mass Update of DEPTE documents in LCM can be automated if the volume is large • All MMARS detail COA needed for distribution must be valid in the new department

  8. Tentative Schedule

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