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WELL COME

WELL COME. Group Members. MUhammad Shahbaz Bilal Rauf Salman Khan. TOPIC. TOPIC. Memo Writting. Contents. What is memo? Intro to Memorandum. Concepts of Memo writing? How to write Memo? Value of Memorandum in Business. Difference B/W a simple letter and a Memorandum.

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WELL COME

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  1. WELL COME

  2. Group Members MUhammad Shahbaz Bilal Rauf Salman Khan

  3. TOPIC TOPIC Memo Writting

  4. Contents • What is memo? • Intro to Memorandum. • Concepts of Memo writing? • How to write Memo? • Value of Memorandum in Business. • Difference B/W a simple letter and a Memorandum.

  5. A memo is a written document that stays inside the company The business memorandum is essentially an "internal" business letter. it is usually called, is the key internal communication tool in most businesses and institutions. Memo Memorandum

  6. How to write Memo • Use words like I, you, and we. • To get action, write in the active, not the passive, voice. • do not have to include a formal • salutation or closing remark .

  7. Keep paragraphs short and concise. • Use strong, active verbs, personal pronouns, and appropriate vocabulary. How to write Memo

  8. Be conversational. • Write the way you talk. "Use contractions . • Don't show off . • Avoid "smothered" words . • If you're not sure, check. How to write Memo

  9. Don't be trite. • Visualize the reader. • Don't give too many whys. • Keep paragraphs short. • Close with a call to action. How to write Memo

  10. used to announce and inform. • advise, quantify and delegate. • direct, discipline and instruct. • request and transmit. • memorandum is the key "power instrument" when it comes to internal politics. • used for communication within a company. How to write Memo

  11. Difference B/W Memo and a letter • heading . • tone make a memo is different from a business letter.

  12. Heading Information • Use a courtesy title (Mr., Mrs., Ms., Dr.) before the recipient's name and a job title after it, unless the memo is very informal. • Use a job title after your name, and hand-write your initials by it. This confirms that you take responsibility for the memo’s content. • Make the subject heading as specific as possible. Include project names and numbers.

  13. Formatting, Paragraphing & Style • Use headings to help readers skim sections of the document. • Numbered and bulleted lists make information easily accessible. • Typographical formatting such as underlining, boldface, and italics make headings and important information stand out.

  14. Formatting, Paragraphing & Style Formatting, Paragraphing & Style • Use white space liberally • Include instructive or topical subheadings • Use bullet points or numbered lists • Vary typographical elements such as the use of italics, boldface, and capital letters.

  15. Points for Memo Witting • Have you completed the task ? • Is the layout correct ? • Are the details correct (To: From: Date:) • Does the subject line tell you • briefly what the memo is about ? • Have you included all the relevant information ?

  16. Business Memo Format Heading Segment MEMORANDUM TO: (readers' names and job titles)FROM: (your name and job title)DATE:SUBJECT: (specifically what the memo is about)

  17. Reply memo

  18. Parts of the Memorandum • Title The title typically consists of the company name and the word memorandum. • Heading Block The heading block should be double spaced. Sign your initials by your name rather than including a signature at the end of the memo as you would in a letter. The subject line should be capitalized as if it where a title and should succinctly describe the topic of the message.

  19. Parts of the Memorandum • Body of the Memo Message The body of the message should be single spaced with double spacing between paragraphs. In the "block" format, which is most common, every line begins on the left-hand margin, and paragraphs are not indented.

  20. Search Enginewww.google.comwww.mywesearch.comwww.search.comwww.hotbot.comwww.wikipedia.com REFRENCES REFRENCES REFRENCES • www.writinghelp-central.com/business-memo-format.html • http://depts.gallaudet.edu/englishworks/writing/memowriting.html • http://www.managementhelp.org/writing/memosmpl.htm • http://www.consultingmentor.com/Article.asp?94 • http://www.clas.ufl.edu/users/creed/Business/MemoFormat.html

  21. ANY QUESTION ANY QUESTION

  22. THANK YOU FOR JOINING US!

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