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Reporting on the Federal Financial Report “SF-425 ”

Reporting on the Federal Financial Report “SF-425 ”. Presented by HOMELESS GRANT AND PER DIEM PROGRAM and The Financial Service Center. Background on the Federal Financial Report “SF- 425 ” . Purpose:

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Reporting on the Federal Financial Report “SF-425 ”

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  1. Reporting on the Federal Financial Report“SF-425” Presented by HOMELESS GRANT AND PER DIEM PROGRAM and The Financial Service Center

  2. Background on the Federal Financial Report “SF- 425” Purpose: • The Office of Management and Budget (OMB) established a standardized reporting format where recipients who are awarded Federal dollars are required to submit a Federal financial report (FFR). • Prior to October 1, 2009, recipients were required to report Federal award dollars on FFR standard form, SF-269 and the Federal cash transaction report, SF-272 and SF-272a. • The SF-425now replaces the previous standard forms identified above. Additional recipients are now required to report any Federal dollars awarded on or after October1, 2009 on a single FFR SF-425. • GPD will use the SF- 425 to monitor the provider’s financial status and determine whether the provider has accurately and timely reported on total cost of veteran care provided during the reporting period. Timeliness Requirements: • As directed by the VA Homeless Grant and Per Diem Program (GPD), recipients will be required to submit on an annual basis the SF-425. • Annual reports shall be submitted by recipients no later than 90 days after the end of the grant period. • GPD may on a case by case request recipients to submit more frequently then the prescribed requirement. • Extensions may be granted to recipients. However, recipients shall be required to submit a written notification prior to 90 days.

  3. Part 1:Notable Entry Item Instructions reporting on Grant Information (Blocks 1 - 9)

  4. Part 1:Notable Entry Item Instructions reporting on Grant Information (Blocks 1 – 9 ) continuation

  5. Part 1:Notable Entry Item Instructions reporting Federal Expenditures and Unobligated Balance (Block 10)

  6. Part 1:Notable Entry Item Instructions reporting on Financial Transaction Data ( Block 10- Continuation)

  7. Part 1:Notable Entry Item Instructions reporting on Financial Transaction Data ( Block 10- Continuation)

  8. Part 2: Notable Entry Item Instructions reporting on Indirect Expense Data ( Block 11)

  9. Part 2:Notable Entry Item Instructions reporting on Remarks ( Blocks 12 – 13) continuation

  10. Notable References Homeless Grant and Per Diem Program Website: http://www.va.gov/HOMELESS/GPD.asp A copy of the SF-425 form can be found on the following link: Federal Register Notice, implementing the execution of SF- 425: http://www.gpo.gov/fdsys/pkg/FR-2011-07-28/pdf/2011-19120.pdf Note: We recommend Providers take steps to develop audit trails of electronic transparencies (transparencies consist of all documentation, including reports, emails and etc. to support all adjustments or required entries made on the SF- 425) to support the SF-425. Specifically, establishing transparencies from the General Ledger will expedite the task of regenerating reports when financial reviews or questions arise.

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