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How to Do Business With the State of South Carolina

How to Do Business With the State of South Carolina. WHO ARE THE BUYERS?. MATERIALS MANAGEMENT OFFICE STATE TERM CONTRACTS ALL PROCUREMENTS ABOVE AGENCY LIMITS OFFICE OF INFORMATION RESOURCES TELECOMMUNICATIONS

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How to Do Business With the State of South Carolina

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  1. How to Do Business With the State of South Carolina

  2. WHO ARE THE BUYERS? MATERIALS MANAGEMENT OFFICESTATE TERM CONTRACTSALL PROCUREMENTS ABOVE AGENCY LIMITSOFFICE OF INFORMATION RESOURCES TELECOMMUNICATIONS STATE AGENCIESSTATE AGENCIES and HIGHER EDUCATION - $5,000 OR AGENCY CERTIFICATION LEVEL SCHOOL DISTRICTS & K-12NOT STATE AGENCIES CITIES, COUNTIES, LOCAL POLITICAL SUBDIVISIONS

  3. TYPES OF PROCUREMENTS • Small Purchases • Invitation for Bids • Fixed-Priced Bids • Best-Value Bids • Competitive On-Line Bidding • Request for Proposals • Sole Source • Emergency

  4. SMALL PURCHASES UNDER $1,500 • Fair and Reasonable SMALL PURCHASES UNDER $5,000 • $1,500 to $5,000 Three Verbal or Written Quotes, IFBs, or RFPs SMALL PURCHASES UNDER $10,000 • $5,000 to $10,000 Three Written Quotes, IFBs, or RFPs

  5. SMALL PURCHASES UNDER $25,000 • $10,000 to $25,000 Written Solicitation of Written Quotes, IFBs, RFPs • Advertised in South Carolina Business Opportunities • Bidders Must be Afforded Reasonable Time to Respond

  6. INVITATION FOR BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in South Carolina Business Opportunities • Bidders Must be Afforded Reasonable Time to Respond • Lowest Responsive & Responsible Bidder Wins

  7. FIXED PRICE BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • State Sets Maximum Price It is Willing to Pay • All Responsive & Responsible Bidders Will be Added to List of Providers • Agencies can Negotiate for Price & Services Below the Max. Price

  8. BEST VALUE BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • Factors Other Than Price May Be Considered • Evaluation Factors Must be Included in Bid • Factors Other Than Cost Must be Considered First • Cost Must be at Least 60% of the Evaluation • Award to Highest Scorer

  9. BIDDING PREFERENCES • RESIDENT VENDOR PREFERENCE - 7%AUTHORIZED TO TRANSACT BUSINESSMAINTAINS OFFICE IN STATE$10,000 REPRESENTATIVE INVENTORY OR HEADQUARTERS AND $10M PAYROLL IN SCPAID ALL TAXES • SC END PRODUCT PREFERENCE - 7% OR 3% • US END PRODUCT PREFERENCE - 2% • YOU HAVE TO ASK FOR IT

  10. COMPETITIVE ON-LINE BIDDING • FIRST ONLINE BID – 4,777 LINE ITEM PHARMACEUTICAL BID. • REVERSE AUCTIONS

  11. REQUEST FOR PROPOSALS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • Request for Qualifications (optional) • Evaluation Factors, Must be Included in RFP, Price Need Not Be a Factor • Negotiations allowed • Award to Highest Scorer

  12. HOW TO GET COPIES OF SOLICITATIONSFROM THE STATE • SCBO • MMO WEB SITE www.state.sc.us/mmo/mmo • BE A SUGGESTED VENDOR FROM THE AGENCY

  13. AWARDS • ALL AWARDS WILL BE POSTED ON OUR WEB SITE • AWARDS OVER $50,000 REQUIRE 16 DAY INTEND TO AWARD PERIOD • NO WORK CAN BE DONE UNTIL AWARD IS OFFICAL

  14. BUSINESS OPPORTUNITIESAVAILABLE TODAY • FIXED PRICE CONTRACTS • COPIERS (COST PER COPY) • PERSONAL COMPUTERS PURCHASE • PERSONAL COMPUTERS LEASE • NETWORKING • MS SCHOOL AND CAMPUS CONTRACTS • IT TEMPORARY SERVICES (6 MONTH)

  15. BIDS RECEIVED AFTER AWARD • Bidders not responding to the initial fixed price bid may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the State's original fixed price bid as authorized by the solicitation.

  16. Statewide Term Contracts Personal Computers - Purchase • Contract Started: July 2,1998Contract Ends: June 30,2004 • Manufacturers on State Contract: Apple (3 Resellers, incl. Manufacturer)Compaq (18 Resellers incl. Manufacturer)Dell & Gateway(Reseller = Manufacturer)Hewlett Packard (16 Resellers) IBM (16 Resellers)Toshiba (12 Resellers)

  17. Statewide Term Contracts for Personal Computers - Lease • Contract Period: 6/1/1998 thru 5/30/2004 • Manufacturers on Contract: Compaq, Dell, and Gateway • Contractors: Compaq, Dell, and Gateway • Lease of items available on Manufacturer’s Personal Computer price list (PCs-Purchase)

  18. NETWORK EQUIPMENT FIXED PRICE CONTRACT

  19. Networking Equipment Contract • Contract started - Nov. 29, 1998 • Maximum term - through Nov. 28, 2003 • Contractors: • 3Com (4 resellers) • Cabletron (6 resellers) • Cisco (9 resellers) • Nortel (5 resellers) formerly Bay Networks • Lucent Technologies

  20. MICROSOFT SCHOOL AND CAMPUS AGREEMENTS(14 RESELLERS)

  21. IT TEMPORARY SERVICES (six months) PROGRAMMERSNETWORKING PROFESSIONALSCOMPUTER OPERATORSOTHER TECHNOLOGY PROFESSIONALS

  22. SKILL LEVELS • Level 1. Under direct supervision performs work, as instructed, within established procedures and practices. • Level 2. Under general supervision performs work requiring judgment (basic problem solving and analytical skills) within established procedures and practices. • Level 3. Under limited or without supervision performs duties requiring judgment (advanced problem solving and analytical skills), possible supervision/guidance of level 1 and 2 personnel, specialist/expert in the designated IT area/discipline, capable of defining procedures and practices.

  23. WHAT IS COMING? • ONLINE ELECTRONIC CATALOGONLINE ORDERING ELECTRONIC INVOICING ELECTRONIC FUNDS TRANSFER • ELECTRONIC BIDDING

  24. MMO WEB SITE • www.state.sc.us/mmo/mmo • solicitations • awards • term contracts • SCBO • forms • Code • ...more

  25. OTHER CONSIDERATIONS • STATE PORTAL • STANDARDSECOMERCEIRC • PLANNING IT Policy & ManagementOIRCGTreasurer • CIO

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