Roof Repair Recommendation of the Capital Improvement Task Force Gloria Dei Lutheran Church

1. Roof Repair Recommendation of the Capital Improvement Task Force Gloria Dei Lutheran Church December 2, 2012 By God’s grace, we are called to be a caring, healing, and welcoming community, who proclaim and celebrate the love of Jesus Christ, live as God’s servants, and seek justice for all people.

2. Introduction—Claire Hoyum, President, Congregation Council Recommendation—Meg Stevenson, Chair, Capital Improvement Task Force (CITF) Background Roof Repair Project Overview Project Costs and Funding—John Pain, Treasurer, Congregation Council Sample Projects—Jeff Andersen, Les Jones Roofing Company Discussion—Meg Stevenson Sunday, December 9: Special Meeting of the Congregation To Vote on Roof Repair Recommendation, 12:00 Noon, Fellowship Hall Agenda

3. Enter a contract with Les Jones Roofing to complete needed repairs to the roof and related structures. • Hire a contract project manager to represent GDLC on the project. • Complete the repairs with reuse of existing slate, adding new tiles as needed. • Begin repairs in January and expect completion of Phase I by the end of April. • Begin Phase II following the spring, 2013, capital campaign. • Fund repairs with • insurance claim payment, • designated gifts given to date, and • gifts to be solicited in the spring campaign. Roof Repair Recommendation

4. Background

5. Goals: Analyze repair and improvement needs to restore facility to safe, dry, structurally sound condition. Create a long-range plan to make needed repairs and provide for maintenance into the future. Accomplishments: Completed engineering study. Identified needed repairs. Created high-level improvement plan, with roof repairs prioritized as most urgent need. CITF Goals and Accomplishments

6. Gloria Dei Roof

7. 1950 1950 1950 1963 1950 1963 2002 1963 1963

13. Roofing Material Options Considered

14. The roof repair project includes a number of interrelated improvements, which should be undertaken together to • maximize reuse of materials and • minimize the likelihood of further damage. • Phasing the project will allow deferral of some costs for noncritical repairs until after the spring capital campaign. Roof Repair Project Overview

15. Project Phasing Phase I: Most critical repairs and insulation that must be done from outside while tiles are off the roof. Phase II: Insulation that can be done from inside the building, painting. 1950 1950 1950 1963 1963 1963 2002 1950 1963

16. Repair all damaged slate tiles on 2002, 1963 & 1950 roofing, using new or existing tiles. • Replace all flashing, ridges, aprons and gutters with new 16-oz. lead-coated copper on 1950 & 1963roofing. (Downspouts will be painted galvanized metal.) Repair damaged galvanized gutters on 2002 addition. • Install foam insulation in portions of 1950 roof accessible only through roof. • Remove all slate tiles from 1963 one-story roofing. Install rigid insulation and replace tiles. • Install heat tape in valleys near dormers looking into courtyard and above the parish nurse’s office. Roof Repair Project Overview: Phase I

17. Two roof-related projects can be delayed a few months, but their costs are included here to reflect the total cost of the roof project. • Insulating under the second story of the1963 addition and portions of the 1950 roof above the classrooms and the sanctuary. The estimated cost is $47,800. • Painting the fascia. This project must be deferred until spring. The estimated cost is $10,000. Roof Repair Project Overview: Phase II

18. Costs and Funding Note: Costs include applicable taxes.

19. Photo Album by Paul Mullen

20. Minimize material and overall project costs (Lock in costs before 1/1/2013 increases).  • Minimize the likelihood and cost of further damage to the building due to delay. • Minimize risk of damage to organ pipes housed below courtyard roof ice dam area. • Take advantage of the opportunity slate provides for winter installation (slate is not temperature-sensitive). • Minimize the likelihood of weather-related damage during the repair process itself (easier to button up against snow than rain). • Minimize damage to grounds and landscaping (frozen ground is less susceptible to damage). Reasons To Begin Project in January

21. Sample Roof Repair Projects

22. Insulation and Slate Installation: St. John the Evangelist Church, 60 Kent Street, St. Paul

23. Insulation and Slate Installation: St. John the Evangelist Church, 60 Kent Street, St. Paul

24. Slate Roof Repair: Historic Fort Snelling

25. Storm-damaged Steeple Repair: Central Lutheran Church 333 S. 12th Street, Minneapolis

26. Storm-damaged Steeple Repair: Central Lutheran Church 333 S. 12th Street, Minneapolis

27. Discussion

28. Special Meeting of the Congregation To Vote on Roof Project • 12:00 noon on Sunday, December 9, in Fellowship Hall • Members who are baptized and confirmed and • Have communed in 2011 or 2012 and • Have made a contribution of record in 2011 or 2012

29. RESOLVED: • That the congregation approve the Council-endorsed recommendation of the Capital Improvement Task Force to enter into contracts • with Les Jones Roofing Company to complete Phase I repairs to the roof and roofing infrastructure at a cost not to exceed $537,740, and • with an independent project manager to oversee the project on behalf of Gloria Dei at a cost not to exceed $23,380; and • That the repairs be funded with $462,000 received in payment of insurance claims for 2010 and 2011 storm and ice damage to the roof, $29,000 in designated gifts received to date, and up to $70,120 in gifts to be solicited in an April, 2013, capital campaign. Resolution