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PRISM OVERVIEW

PRISM OVERVIEW. Law Enforcement Training April 2009. What is PRISM?. Cooperative Federal/State Program to link safety fitness to state vehicle registration Feasibility Study mandated by Section 4003 of the ISTEA of 1991 > Five state pilot concluded in 1997

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PRISM OVERVIEW

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  1. PRISMOVERVIEW Law Enforcement Training April 2009

  2. What is PRISM? • Cooperative Federal/State Program to link safety • fitness to state vehicle registration • Feasibility Study mandated by Section 4003 of • the ISTEA of 1991 • >Five state pilot concluded in 1997 • > Report submitted to Congress in 1998 verified • PRISM is feasible, cost effective and • improves safety

  3. PRISM State Implementation Map – April 2009 PRISM Implementation Levels Grant Approval – BLUE (5 States: CO, HI, IL, ND, RI) States Developing Implementation Plan for Approval – PURPLE (6 States: FL, MA, NJ, VA, WI, WY) States Implementingan Approved Plan – GREY (5 States + DC: CA, MS, MT, NY, OK) PRISM Level 1 – REDCollecting/Validating USDOT Number of Carrier Responsible for Safety (6 States: AZ, IN, LA, OR, PA, TX) PRISM Level 2 – YELLOWEnforcing MCS-150 Update Checking Carrier Safety Status Submitting Targeted Vehicles to SAFER (2 States: DE, NC) PRISM Level 3 – GREENDenying, Suspending, Revoking for Federal OOSO Bar Coding PRISM Specs Enforcement Stopping Targeted Vehicles (23 States: AK, AL, AR, CT, GA, ID, IA, KS, KY, ME, MN, MO, NE, NH, NM, OH, SC, SD, TN, UT, VT, WA, WV) N/A –(3 States: MD, MI, NV) Total PRISM States: 31 WHITE

  4. Benefits of PRISM • Improves Safety • Improved performance required to exit program • Carriers identified based on safety data • Effectiveness study validates SafeStat ability to identify carriers with future crash risk • Performance Based System • Accurate Identification of High Risk Carriers

  5. Benefits of PRISM • Improved Efficiency and Productivity of Federal • and State Resources • CRs on highest risk carriers • Warning letters • Improved Data Accuracy • Automatic Census updates with registration renewals • Bar codes reduce inspection data entry errors • Ability to correct non-match inspection and accident records through registration records

  6. Benefits of PRISM • Customer Service Promotes “one-stop shop” for USDOT Number and Plates • Accountability for Safety • Every interstate truck registered must have • a USDOT Number to identify carrier responsible for safety. • Can’t register if prohibited from interstate operations

  7. PRISM...Two Main Processes • Motor Carrier Safety Improvement Process • Commercial Vehicle Registration Process

  8. PRISM AND VEHICLE REGISTRATION

  9. Commercial Vehicle Registration Process • The Commercial Vehicle Registration process • provides the framework for PRISM • Establishes link between the motor carrier responsible for safety and every vehicle registered commercially *Plate number (OR VIN) can always be traced • back to the responsible carrier * Brings safety down to the vehicle level

  10. Definitions (Who’s Who) • Registrant -- Entity to whom the vehicle registration • and the plate is issued • Motor Carrier –Entity responsible for the safe operation of the vehicle during the registration year • Note: If there is no actual motor carrier, then the registrant • serves as the Default Motor Carrier • Default Motor Carrier-- The entity responsible for safety • in cases where the actual motor carrier has not been • properly identified or cannot be identified

  11. How Do the Commercial Vehicle Registration Process & PRISM Affect Safety • Makes safe operating performance a requirement • for obtaining and keeping a registration plate • Check the Carrier’s Safety Status • Does the USDOT Number belong to a sanctioned carrier? • Was the vehicle assigned to a sanctioned motor • carrier previously?

  12. Create the PRISM Target File for Vehicles Assigned to Carriers in MCSIP • A daily file of MCSIP carriers is created by PRISM • central site • PRISM State vehicles assigned to carriers in • MCSIP are identified • Create the Target File with these vehicles from • all PRISM states

  13. How Do the Commercial Vehicle Registration Process & PRISM Affect Safety • Barcode the cab card with vehicle and registrant information • Barcode and print the USDOT Number, the name • and address of the carrier responsible for • the safety if the lease is expected to remain in effect for the entire registration year

  14. Carrier responsible for safety

  15. ASPEN – Scanning Cab Card Data

  16. TraCS Common Information Manager Carrier Data from Cab Card scanned into TraCS Vehicle Data from Cab Card scanned into TraCS

  17. TraCS Report CIRF Form Auto-populated with scanned Cab Card vehicle data

  18. How Do the Commercial Vehicle Registration Process & PRISM Affect Safety • Impose Sanctions • Deny/Suspend vehicle registrations and retrieve • plates when a Federal out-of-service order has • been issued • This concurrent state registration suspension is the • ultimate sanction when a Federal order to cease • interstate transportation has been issued

  19. MOTOR CARRIER SAFETY IMPROVEMENT PROCESS MCSIP

  20. Motor Carrier Safety Improvement Process What is MCSIP?

  21. Motor Carrier Safety Improvement Process (MCSIP) • Process to improve the safety of high- • risk motor carriers through more accurate • identification, treatment, and assessment • Uses SafeStat to identify and monitor motor • carriers • Applies progressively harsher treatments to carriers • that do not improve • Ultimate sanction is a Federal out-of-service order and concurrent state suspension/revocation of vehicle registration privileges

  22. MCSIP Identification How Motor Carriers Are Identified for Inclusion in MCSIP

  23. MCSIP Identification • SafeStat is used to identify motor carriers for • inclusion in MCSIP • SafeStat is an automated, data driven analysis system designed to measure the relative safety fitness of interstate motor carriers using roadside safety, compliance review and enforcement data • SafeStat provides relative rankings of motor carriers • based on performance in four categories - • Accident, Driver, Vehicle, and Safety Management

  24. MCSIP Identification SafeStat Data • Prior 30 month history of National Governors’ • Association Accidents, Roadside • Inspections, Compliance Reviews, • Enforcement Cases and Census Data • Data is time weighted • Data is severity weighted

  25. MCSIP Identification SafeStat Score Accident SEA = 95 Driver SEA = 90 Vehicle SEA = 65 SM SEA = 80 Overall SafeStat Score: Accident x 2 + Driver x 1.5 + Vehicle x 1 + SM x 1 = SafeStat score (95x2)+(90x1.5)+(65x0**)+(80x1) = 405 Note: (**) When a SEA is under 75, the SEA is dropped from the equation • SEA Values approximate the carrier’s percentile rank relative to the population on which there is sufficient data and count toward an overall score when 75 or above • Motor Carriers with Two or more SEA values at or above 75 are included in MCSIP

  26. MCSIP Identification • SafeStat Categories A – C establish the • pool of MCSIP carriers • Category A • > Score Range 350 and Above • > Recommend for ComplianceReview • Category B • > Score Range 225 – 349 • > Recommend for ComplianceReview • Category C • > Score Range 150 – 224 • > Recommend for PRISM Warning Letter

  27. CSA 2010 pilot • CSA 2010 is a new major initiative of FMCSA to improve safety. This program will also add carriers to the list of targeted carriers for roadside inspection.

  28. MOTOR CARRIER SAFETY IMPROVEMENT PROCESS (MCSIP) Actions taken to address MCSIP Carriers

  29. MCSIP Treatments Increased Roadside Inspections • All Carriers in MCSIP (SafeStat A-C) must be • targeted at the roadside for increased inspection • Targeting can be done by several options • Query Central • NLETS Query to PRISM Target File • CVIEW • Inspection Selection System (ISS) Software

  30. MCSIP TreatmentsPRISM Warning Letters • PRISM Warning Letters are recommended for newly identified SafeStat Category C motor carriers that have not had a recent CR. • What is the purpose of the Warning Letter? • Reach a greater number of carriers than CR resources alone would allow • Encourage safety improvement • Serve as a diagnostic and educational tool

  31. MCSIP Treatments Compliance Reviews • Compliance Reviews are recommended for • SafeStat Category A & B motor carriers • Compliance Reviews: • Are conducted at the carrier place of business • Document compliance violations and performance data • Recommend safety improvements • Serve as a basis for enforcement penalties • Generate a Safety Rating

  32. MCSIP TreatmentsRegistration Sanctions In what situations will FMCSA order a carrier to cease interstate operations?

  33. MCSIP TreatmentsRegistration Sanctions • Imminent hazard • Extremely rare • Immediate shut-down at time of CR closeout • Final unsatisfactory safety rating • Shut-down if carrier fails to improve a “proposed” unsatisfactory rating within 45/60 days • CR and proposed rating Letter notifies motor carrier of possible state registration sanctions

  34. MCSIP TreatmentsRegistration Sanctions • Failure to pay fines • Shut-down if carrier fails to pay fine or enter into a payment agreement within 90 days of a final agency order (FAO) • FAO notifies motor carrier of possible state registration sanctions • Failure of a new entrant safety audit • Must be audited within 18 months of entry • Newest Sanction reason – failed audit

  35. OOS REASON DENY PLATE RENEWAL ISSUE SUSPENSION -Minimum requirement PHYSICALLY RETRIEVE PLATES – Minimum requirement Final Unsatisfactory Rating YES YES When/if discovered operating at the roadside. Or, when OOS order/State suspension is hand delivered. Failure to Pay Federal Fines YES When evidence exists that the carrier has continued to operate. When/if discovered operating at the roadside. Or, when/if OOS order/State suspension is hand delivered. Failing New Entrant Audit YES YES When/if discovered operating at the roadside. Or, when/if OOS order/State suspension is hand delivered. Carrier not allowing a New Entrant Safety Audit to be conducted YES When evidence exists that the carrier has continued to operate. When/if discovered operating at the roadside. Imminent Hazard YES YES When/if discovered operating at the roadside. Or, when/if OOS order/State suspension is hand delivered.

  36. Why do all this?

  37. ABC Express Trucking Hey Bob – Here’s a good one for you. Some Clown from the DOT just sent us a letter that says we can’t operate trucks across state lines.

  38. ABC Express Trucking Looks like I’ll have to change our company name to XYZ Express Trucking, get another USDOT Number, and keep on trucking !

  39. State Registration OfficePlate Renewal Time DOT Number Check: “The USDOT Number for XYZ Express Trucking is A – OK” Vehicle Check: “Wait a minute! The SAFER/PRISM database indicates vehicles with these VIN #’s are linked to ABC Express Trucking. We’re gonna have to see a transfer of title, a lease agreement to another carrier, or some kind of evidence that ABC and XYZ are not the same company.”

  40. “ChameleonCarrier”Example from CT

  41. Summary IRP collects USDOT numbers and validates FMCSA issues OOS to unsafe carriers IRP checks safety and refuses /suspends registration if OOS Carrier stops operating Right?

  42. Wrong This is why we are here. It is law enforcement’s job to stop these vehicles from operating on the highways.

  43. Last point of contact YOU When a vehicle is stopped at the roadside, you should always check the target file whenever it is possible If OOS, Pick up plates If OOS, Confiscate vehicle

  44. Access to Carrier and Vehicle Data • Query Central • NLETS Query to PRISM Target File • CVIEW • Inspection Selection System (ISS)

  45. Carrier Information Data Timeliness MCMIS Database Authoritative Source OOSOStatus MCMIS UpdateMonday – Thursday @ Midnight Saturday @ 8:00 am Key Enforcement Data USDOT NumberCarrier NameTargeted IndicatorOOSO Status SAFER - PRISM SAFERFTP Site Data Availability Freshest Data Stalest Data NLETS(ad-hoc) SAFER Website(ad-hoc) CVIEWT0031(batch) ISS(batch) Query Central(ad-hoc) Monthly Data Refresh After MCMIS Update(Real-time for OOSO Status) After MCMIS Update After MCMIS Update States download from SAFER FTP after 8:00 am

  46. Vehicle Registration Data Timeliness State Vehicle Registration Office Authoritative Source Daily Vehicle Record Uploads PRISM PVF - 5:00amCVIEW XML - Throughout the day or evening batch upload. (dependent on State process) Key Enforcement Data VIN, State/PlateRegistration Expire DateCarrier Resp. for Safety SAFER - PRISM PRISMSFTP Site Data Availability Freshest Data Stalest Data Query Central(ad-hoc) NLETS Vehicle Registration(ad-hoc) PRISM Target File(batch) NLETS Vehicle Target Status(ad-hoc) CVIEWT0041P(batch) After Daily Updates After Daily Updates States download from SFTP Server after 5:00am Real-Time direct from State Office States download from SFTP Server after 5:00am

  47. Carrier and Vehicle Registration Data Query Central • Query Central supports inquiries using USDOT Number, License Plate & State, or Vehicle Identification Number

  48. Carrier and Vehicle Registration Data

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