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HEO Series Timesheet

HEO Series Timesheet. October 2013 – In-service Presentation. Presentation Objective. The objective of this presentation are as follows: Advise Non-Instructional Staff, Department Heads, Timekeepers and Business Managers of pending mandated changes to the HEO Series timekeeping process.

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HEO Series Timesheet

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  1. HEO Series Timesheet October 2013 – In-service Presentation

  2. Presentation Objective • The objective of this presentation are as follows: • Advise Non-Instructional Staff, Department Heads, Timekeepers and Business Managers of pending mandated changes to the HEO Series timekeeping process. • Demonstration of • Baruch – Timesheet, Compensatory and Overtime Forms and Process • Share Implementation Plan • Question and Answers

  3. Agenda 1. Background 2. Current Process 3. Non-Instructional Staff Timesheet 4. Implementation Plan 5. Questions & Answers

  4. Project Background • June 21, 2013 OHR Director’s Meeting – Central Office OHRM announces plans to move forward with university wide – Universal HEO Series Timesheet • Consistent time capture process • Compensatory Time Calculation • Precursor to automated Time and Leave System Implementation – Sum Total – Projected Go-Live 2015 • Campuses given until October, 2013 to implement HEO Series Timesheet • July 6, 2013 – Central Office releases finalized timesheet and process.

  5. Current Timesheet Process Current Process Monthly Reporting Exception Based Time Capture Department Based Negative Time Reporting

  6. Baruch Timesheet Process Baruch Timesheet Process Bi-Weekly Reporting In/Out Time Capture Individual Timesheets Positive Time Reporting Drop Downs & Formulas In/Out Lunch Break Capture Txt

  7. Implementation Plan October, 2013 HEOs CLTs RAs Department Heads Business Managers Timekeepers • Go-Live – Key Dates • Thursday, October 3rd – launch HEOCLT Timesheets@baruch.cuny.edu email address for submission of timesheets and user questions • Saturday, October 19th – discontinue use of current monthly exception based HEO/CLT timekeeping process. • Sunday, October 20th – HEO/CLT Staff begin recording daily attendance covering the week of October 20th thru Saturday, November 2nd • Wednesday, November 6th - Bi-Weekly Timesheet for period of October 20th – November 2nd and Monthly Exception Timesheet covering October 1st – October 19th due for submission to OHR via OHR Drop-box or dedicated e-mail address • Sunday, November 3rd – First complete bi-weekly HEO Timesheet reporting cycle starts • Contractual Title, CBA Exception and FLSA Status Confirmation Letter

  8. Frequently Asked Questions FAQS

  9. Questions & Answers Q & A

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