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FP7 redress Alan Cross

FP7 redress Alan Cross. Programme Committee: specific configuration Brussels, 29 November 2007. Why redress?. In the past, complaints arrived haphazardly Handled at different levels No systematic treatment No common record The redress procedure does not give a new right of appeal…

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FP7 redress Alan Cross

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  1. FP7 redressAlan Cross Programme Committee: specific configuration Brussels,29 November 2007

  2. Why redress? • In the past, complaints arrived haphazardly • Handled at different levels • No systematic treatment • No common record • The redress procedure does not give a new right of appeal… • …but it will ensure a consistent and coherent approach to complaints • Establish “due process” • Uphold principles of transparency and equal treatment

  3. Legal basis • Included (by Council) in the Rules for Participation: • “The Commission shall provide information and set out redress procedures for applicants” [art.16.3] • (See also art. 18.8 in relation to participants) • Procedure outlined in “evaluation rules” • When an applicant believes: “…there has been a shortcoming in the handing of his or her proposal….that would jeopardise the outcome of the evaluation process…” • Triggered by “initial info letter” and the ESR • One month window • ‘Eligible’ complaints considered by internal review committee

  4. Principles and guidelines • Redress will not “stop the train” • Uncontentious proposals negotiated and selected as normal • But maybe exceptions… • Complaints must relate to shortcomings in the handling of proposal evaluation • Before a Commission decision has been made • The procedure will not call into question judgement of appropriately qualified experts

  5. Practical arrangements • Redress committee (RC) • Meets in different configuration per theme, or group of themes • Experienced officials nominated for « jury service » • Chairperson from another department • Includes call co-ordinator • Size proportionate to expected number of complaints • Redress office (RO), in RTD/A1 • Registers and dispatches complaints (possibly with comments) • Dispatches to RC • Monitors follow up • Ensures consistency (training, “doctrine”, templates etc) • Comments on draft advice, if necessary • General advice and assistance

  6. Possible conclusions of RC • Inadequate evidence to support complaint • The overwhelming majority • Evidence to support complaint, but no further action recommended • Problem with one criterion, but proposal would fail in any case • Proposal to be funded anyway • … • Evidence to support complaint, with follow-up recommended • Problem would “jeopardise” decision to fund or not • Re-evaluation of all or part of proposal called for

  7. Experience to date • For each call, between 5-10% of applicants send in a redress complaint • These all have to be examined by the RC • …a significant draw on staff resources • The vast majority simply question the scientific judgement of the experts • The RC checks the experts’ competence, as a group, and checks that the correct procedure was followed • If all OK – no follow up! • Or they simply supply further information to “clarify” their proposals • These cases will never lead to a follow-up

  8. Key messages • Redress is not an automatic re-evaluation • We expect re-evaluations to be very rare indeed => Currently, 1-2% of complaints received • The judgement of appropriately qualified experts will not be called into question • Speculative or ill-founded redress requests simply delay definitive decisions • And divert resources from smooth programme management • We want redress to help us focus on genuine problems….if any!

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