TRAINING

1. TRAINING Presented by Alabama Department of Education Summer Food Service Program for Children Part II, Chapter 1, Pages 68-73

2. Required Training Sessions • 7 CFR 225.7(a) - State agency shall make training available in all necessary areas of program administration and food service supervisory personnel at sponsor level who will participate in the program. • 7 CFR 225.15(d) - Sponsors are required to train both their administrative and site staff before they undertake their responsibilities and maintain records that document: date of training, attendance, and topics covered.

3. SPONSOR REQUIREMENTSpages 68-72Administrative Guidance for Sponsors • Training of Administrative Personnel • Office Staff, Bookkeepers, Secretaries, and monitors. • Training of Site Personnel • Training of Site Supervisors • Training of other Site Staff • (regulations require training before site can open) • Monitors should be present at both Site and Administrative Training • Site Supervisor and Monitor Guides provided in handbook- after Attachment 30 of Administrative Guidance (Monitors Guide 26 pages /Site Supervisors Guide 17 pages)

4. Training of Administrative Personnel • Basic program information (purpose of program, site eligibility, record keeping and civil rights compliance) • How the program will operate within the framework of the guidelines (how meals are provided, delivery schedule, recordkeeping and forms used) • Specific Duties of monitors (scheduling, reporting responsibilities, follow-up procedures, office procedures) • Refer to Administrative Guidance for Sponsors (pages 69-70) and Attachment 15 for more topics and ideas

5. Training Site Personnel • Topics to be covered are very dependent on the type of food service operation (central kitchen/FSMC vs on-site meal prep • Basic for all: • Meal pattern requirements, menu, meal counting/recordkeeping • Site monitoring • Sanitation and food safety issues • Use of leftover food • Civil Rights • Refer to Administrative Guidance for Sponsors (pages 68-72) and Attachment 15 for training topics to discuss • Page 2 in both Site Supervisors Guide and Monitors Guide for more topics and ideas

6. Training of Staff Personnel is a Sponsor’s Responsibility Good training equals: • sites and staff meeting all requirements of the regulations; • personnel performing according to program regulations; • all meals will be eligible for reimbursement; • accurate and adequate records are available to document the costs and meals claimed;

7. Accurate Point-Of-Service Counts • It is critical that site personnel and monitors understand the importance of accurate point- of-service meal counts. (See page 72) • Meal counts should represent only the number of meals actually served to children. • Only complete meals served to eligible children can be claimed for reimbursement. • Point-of-service = meals counted at point in serving line at which the eligible child has received a complete meal • Documented at the time of the meal being served

8. MEAL COUNT FORMS(Page 73) • SFSP M-6- Gray Handout • Make sure this is a Training Priority • Must be maintained daily for each meal service • Records 1st and 2nd meals, Test meals, Program and Non- Program Adult meals • Must be signed by Site Supervisor who attended training provided by sponsoring organization • Weekly and Monthly Records: SFSP M-7 and 7A • These forms are located on SDE Website.

10. REMEMBER TO DOCUMENT TRAINING • Date of training • Sign in sheets of attendees • Agenda of Topics covered in each training session • Forms available on SDE Website

11. Training Topics Checklist • Attachment 15- Training Checklist for Administrative, Monitoring and Site Staff