RENEW Intensive Systems Oversight Team Training Wisconsin PBIS Network

1. RENEW Intensive Systems OversightTeam TrainingWisconsin PBIS Network

2. Agenda and Introductions PBIS and the RENEW Model Team Process and Planning Team Features and Implementation Data Collection

3. Planned Outcomes Development of a solid, functioning systems team: • Your team will understand the responsibilities of the systems team and individual RENEW student teams • Your team will develop a clear and concise mission statement for RENEW, as part of your multi-level system of support • Your team will identify facilitators and their capacity • Your team will create data rules to identify target student population

4. Introductions • Please briefly share the name of the school you represent and who is on your systems/implementation team • Share one reason you are here

5. PBIS and the RENEW Model

6. Step 1 Identify 2-3 students who you feel need tertiary level supports. Consider: • Types of problems exhibited • Academic performance • Social/emotional characteristics • Issues outside of school

7. Step 2 Discuss: • How does the school respond to each of these students now? • What should the school’s ideal response be? • What is needed to reach the ideal? • What are the gaps between what is needed and what exists?

8. Implementing a Systematic Approach:One System–Not Fifty A systematic approach to behavioral support means: • A multi-level continuum of support • Data-driven decisions throughout the continuum • Implementingpracticesthat encourage positive behavior and discourage repetitive undesirable behavior. Practices should be implemented with fidelity. • Implementing systems that decrease staff stress and support staff to implement effective practices • Promote tier I consistency among staff and administration

9. Let’s Talk Numbers Do 100% of your students have access to core instruction and acknowledgement around behavioral expectations, rules, and routines? Do your behavioral expectations match what you believe students need to experience success in and out of school?

10. What is 80% of your student population? • Do 80% of your students experience success after core instruction? • Who are those students who are not experiencing success? • Is a certain group of students over-represented? • How many of your students are currently receiving individualized interventions? • What is 5% of your population?

11. Positive Behavior Interventions and Supports + RENEW RENEW, Complex FBA/BIP Tracker Tool, Individual Futures Plan Tier III simple individual interventions (brief FBA/BIP, schedule/ curriculum changes, etc.) Competing Behavior Pathway, Functional Assessment Interview Tier II Weekly Progress Report (behavior and academic goals) small group interventions(CICO, social and academic support groups, etc.) ODRs, attendance, tardies, grades, credits, progress reports, etc. Universal School-Wide Assessment School-Wide Prevention Systems Malloy, Agorastou & Drake, 2009 Adapted from Illinois PBIS Network, Revised Sept., 2008 & T. Scott, 2004

12. Watch a video from the University of New Hampshire Institute on Disability http://iod.unh.edu/Projects/renew/renew_main.aspx/

13. RENEW Process Checklist • Student engagement • Post orientation • Mapping • Form core team • Monitoring • Handout 1 • RENEW Process Checklist

14. The RENEW Maps History Who you are today Strengths and accomplishments People in my life (resources) What works and doesn’t work (preferences) Dreams Fears and obstacles My goals Next steps Essential next steps and follow up (action plan)

15. Meet Dan Before RENEW He took these pictures to represent his priorities and where he was at.

16. Where Are You Today September 2011

17. Strengths and Accomplishments

18. People in My Life September 2011, February 2012

19. What Works and Doesn’t Work February 2012

20. Dreams

21. Fears and Obstacles

22. My Goals

23. Next Steps

24. Experiencing the Mapping Process Who are you today? Take five minutes to try this with a partner, then switch roles and repeat.

25. Help With Your Mapping Exercise Here are some questions get you started on your Who You Are Today map. • How would you describe yourself? • How would your friends and family describe you? • Describe your life today. How is it different than before? • What roles do you play in your life (e.g. sister, coach, teacher, volunteer, excellent hunter, crafter)? • How are things for you today? • At home? • At work? • In your relationships? • How do you feel most of the time? • What makes you happy? Sad? Mad? • Are there things you wish were different?

26. Wraparound/RENEW Phases

27. Team Process and Planning

28. Resource Mapping Document different resources that are available in your school and community for youth with the most significant emotional and behavioral challenges • Handout 2 • Resource Mapping Tool

29. Individualized Resource Development • System • School, mental health, substance abuse, vocational rehabilitation, child welfare, juvenile justice, Medicaid, Housing and Urban Development, Workforce Development • Financial • Employment (SSI/SSDI), Temporary Assistance for Needy Families (TANF), Chafee Funds (ETV/LINKS), Vocational Rehabilitation • Current services and support (faith, cyber-based) or finding new resources and connections based on your goals • Community-based • Family, caregivers, friends, neighbors, social worker, guardian ad litem, mentors, employers, pastor, church members • Social • Human • Personal experiences, strengths, capabilities, and talents

30. A counselor may say, “I have a contact at the community college who can help with vocational training options.” • Each of you has knowledge of possible resources to assist students in different situations. A social worker may say, “I know a family advocate who would be great to have on our list.”

31. An Efficient and Effective RENEW Systems Implementation Team • Role and responsibilities • Clear agenda • Norms of collaboration

32. Identify Team Member Roles Team leader: starts the meeting, reviews the purpose of the meeting, facilitates the meeting by keeping the team focused on each step Recorder: takes notes, transcribes the team’s responses on flip chart paper, transparency, etc. Timekeeper: monitors the amount of time available, keeps the team aware of time limits by giving reminders (i.e., “10 minutes left”) Data specialist: enters and accesses data from SWIS or other system Content specialist: demonstrates competency with behavioral and/or academics and assists in analyzing data Administrator: actively encourages team efforts, provides planning time, feedback, and support initiatives Communications/lead facilitator: acts as the point person for communication between the team and facilitators Tier III coach: district-level (external) individual who facilitates the team through the process, becomes the school’s main contact with the district, and with the network

33. Within Your Team • Handout 3 • Team Roles Worksheet

34. Norms of Collaboration • What are your meeting pet peeves? • Recall some of the best meetings you’ve had. Now, create norms to be used at future meetings of your systems team.

35. Effective Systems Team Meetings Effective meetings require work before and after the actual meeting time. • During • Follow agenda and time frame • Review data • Clearly identify needs • Develop solutions w/action steps • Take notes and set action items • After • Complete action items • Follow up on action item status • Before • Set agenda and send to team • Collect data, review, and prepare summary statements

36. Assessing Your Team Process • Use the Collaborative Team Checklist to identify status and priority level of identified elements • Use Goals and Objectives Worksheet to record action steps • Handouts 4, 5 • Collaborative Team Checklist • Goals and Objectives Worksheet

37. Features and Implementation

38. RENEW: System Features • Creation of a mission statement to ground your work, linking to existing mission statement/vision • Selection of staff, professional development, and ongoing support • Coaching • System for identifying and enrolling students • Process for developing and monitoring a plan • Process for evaluating implementation

39. Practice Selection Template • Discuss the elements outlined in the Practice Selection Template • Use the Goals and Objectives Worksheet to record action steps • Handout 6 • Practice Selection Template

40. RENEW System (Implementation) Team • What will our team be responsible for? • What will we oversee? • What are we concerned about? • How will we do our work? Begin to draft a mission statement for your team. • Handout 7 • Mission Statement Worksheet

41. RENEW: System Features • Creation of a mission statement to ground your work, linking to existing mission statement/vision • Selection of staff, professional development, and ongoing support • Coaching • System for identifying and enrolling students • Process for developing and monitoring a plan • Process for evaluating implementation

42. Characteristics of a Good Facilitator • Must WANT to do this work • Must be able to make a good connection with students who may be hard to engage • Must be willing to look at youth differently • Must be committed to the process • Must have a bit of flexible time available • 1-2 hours per week per RENEW case • Minimum of two RENEW cases in the first year • Participate in monthly online technical assistance sessions • Must be able to leave school property

43. RENEW Facilitators • Special educators, school counselors, vocational counselors, (need school-to-career guidance and services), general education teachers • Receive 3 days of training and additional coaching support • Collect and use data to monitor progress, achieve youth goals, and outcomes

44. RENEW Facilitator Activity • Who do you currently have identified as facilitators? Are they the “right” people? • Are there any others that come to mind? • After facilitator training, to how many students will your school have the capacity to offer RENEW? • How will you ensure that facilitators have access to technical assistance (to ensure sustained implementation)? • Handout 8 • RENEW Facilitator Job Description

45. RENEW: System Features • Creation of a mission statement to ground your work, linking to existing mission statement/vision • Selection of staff, professional development, and ongoing support • Coaching • System for identifying and enrolling students • Process for developing and monitoring a plan • Process for evaluating implementation

46. Training and Coaching Joyce and Showers, 2002

47. Coaching • Ensures fidelity • Ensures implementation • Develops clinical and practice judgment • Provides feedback to selection and training processes • Grounded in best practices Coaching takes place monthly (first year is provided by network, second year is the district’s responsibility)

48. Coaching Activity • Who is the coach for your school? • How will your coach provide supportto your systems/oversight team and facilitators? • What is his/her availability? • Handout 9 • RENEW Coach’s Job Description

49. Mark Your Calendar Plan on attending Technical Assistance trainings online: • Systems team meets quarterly • Facilitators meet monthly

50. Technical Assistance Training Times Systems team meeting: 00/00/00 at 00:00 a.m. Facilitators meeting: 00/00/00 at 00:00 a.m.