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Cost Implications and Benefits

Cost Implications and Benefits. UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, 20-21 Feb 2006. Agenda. Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits.

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Cost Implications and Benefits

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  1. Cost Implications and Benefits UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, 20-21 Feb 2006

  2. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  3. Conventional method • Fax • Document image

  4. e-Mail Document Exchange eMail ISP • System environment • No back-end system • With back end-system • Connected to ISP • Document format • Document image • EXCEL • Pre-define format (proprietary)

  5. Via Wide Area Network (WAN) Data File WAN SP ISP • System environment • With back end-system • Connected to WAN / SP / ISP • Document format • EXCEL • International standard format • UN/EDIFACT • RosettaNet • UBL • Pre-define format (proprietary)

  6. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  7. Ultimate Goal for Electronic Document Exchange Data File UNeDocs Data File UNeDocs WAN SP ISP Data File UNeDOCS Data File UNeDocs • System environment • With back end-system • Connected to VAN / SP / ISP • Document format • UNeDocs Data File UNeDocs Data File UNeDocs

  8. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  9. Moving towards UNeDocs Data File UNeDocs Microsoft Adobe Data File UNeDocs UN/ EDIFACT eMail WAN SP ISP Data File UNeDocs Data File UNeDocs Rosetta Net Data File UNeDocs

  10. Interim Measure – Option 1 Data File RosettaNet Microsoft Adobe Translator Data File UNeDocs Data File UN/EDIFACT eMail Data File Other format WAN SP ISP Data File RosettaNet Translator Data File UN/EDIFACT Data File UNeDocs Data File Other format

  11. Interim Measure – Option 2 Microsoft Adobe eMail Data File UNeDOCS Data File UNeDOCS Translator Service Provider Data File UN/EDIFACT Data File UNeDOCS Data File RosettaNet

  12. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  13. Potential areas of investment (without Service Providers) Option 1 – without back-end/in-house system Prototype MS / Adobe UneDocs S/W System Interface Module Translator Comm. Software Option 2 – with back-end/in-house system In-house System System Interface Module Translator Comm. Software • Other costs: • Annual Software support and maintenance agreement • Subscription and transaction fees to WAN provider • Ongoing enhancement and modification (new format)

  14. Potential areas of investment (with Service Providers) Option 1 – without back-end/in-house system Prototype MS / Adobe UneDocs S/W Comm. Software Service Provider Option 2 – with back-end/in-house system In-house System System Interface Module Comm. Software Service Provider • Other costs: • Annual Software support and maintenance agreement • Subscription and transaction fees to Service Provider • Ongoing enhancement and modification (new format)

  15. Considerations • Availability of internal resources • Current transaction volume • Estimated growth of transaction volume • Buyer’s demand / environment • Current trend of ICT environment • Knowledge on the international standards

  16. Overview of potential costs • Software • Microsoft Infopath / Adobe Interactive PDF (prototype) • Back-end / in-house applications • system interface modules • Communication software • Translator • Digital Certificates • Hardware • Server • Modems • PC • Ongoing support and maintenance for software and hardware • Subscription and transaction fees • Wide Area Network Service Providers • Service Providers

  17. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  18. Cost of manual process • Paper – duplicate copies • Data entry – resources and time • Fax / courier / dispatch • Manual filing / batching / retrieval of documents • Data errors • Runners / traveling time • Storage space • Data consolidation

  19. Benefits • Data reusability • Increase competitive edge • Reduce cost • Time • Resources • Less errors • Better data management • Increase effectiveness and efficiency • Inline with the international bodies’ recommendation

  20. Benefits of UNeDocs adoption • Simplification of documents • Conformity to standards and best pratices • Inline with the international body’s recommendation • Safe investment for the automation • Maximize data reusability • Integrated approach for automation and paper

  21. THANK YOU !

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