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Cost Implications and Benefits

This workshop explores the current environment of electronic document exchange and the ultimate goal of moving towards UNeDocs. It will discuss cost implications and benefits of different methods, including fax, email, and international standard formats. The workshop aims to highlight the potential areas of investment and the benefits of adopting UNeDocs.

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Cost Implications and Benefits

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  1. Cost Implications and Benefits UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, 20-21 Feb 2006

  2. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  3. Conventional method • Fax • Document image

  4. e-Mail Document Exchange eMail ISP • System environment • No back-end system • With back end-system • Connected to ISP • Document format • Document image • EXCEL • Pre-define format (proprietary)

  5. Via Wide Area Network (WAN) Data File WAN SP ISP • System environment • With back end-system • Connected to WAN / SP / ISP • Document format • EXCEL • International standard format • UN/EDIFACT • RosettaNet • UBL • Pre-define format (proprietary)

  6. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  7. Ultimate Goal for Electronic Document Exchange Data File UNeDocs Data File UNeDocs WAN SP ISP Data File UNeDOCS Data File UNeDocs • System environment • With back end-system • Connected to VAN / SP / ISP • Document format • UNeDocs Data File UNeDocs Data File UNeDocs

  8. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  9. Moving towards UNeDocs Data File UNeDocs Microsoft Adobe Data File UNeDocs UN/ EDIFACT eMail WAN SP ISP Data File UNeDocs Data File UNeDocs Rosetta Net Data File UNeDocs

  10. Interim Measure – Option 1 Data File RosettaNet Microsoft Adobe Translator Data File UNeDocs Data File UN/EDIFACT eMail Data File Other format WAN SP ISP Data File RosettaNet Translator Data File UN/EDIFACT Data File UNeDocs Data File Other format

  11. Interim Measure – Option 2 Microsoft Adobe eMail Data File UNeDOCS Data File UNeDOCS Translator Service Provider Data File UN/EDIFACT Data File UNeDOCS Data File RosettaNet

  12. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  13. Potential areas of investment (without Service Providers) Option 1 – without back-end/in-house system Prototype MS / Adobe UneDocs S/W System Interface Module Translator Comm. Software Option 2 – with back-end/in-house system In-house System System Interface Module Translator Comm. Software • Other costs: • Annual Software support and maintenance agreement • Subscription and transaction fees to WAN provider • Ongoing enhancement and modification (new format)

  14. Potential areas of investment (with Service Providers) Option 1 – without back-end/in-house system Prototype MS / Adobe UneDocs S/W Comm. Software Service Provider Option 2 – with back-end/in-house system In-house System System Interface Module Comm. Software Service Provider • Other costs: • Annual Software support and maintenance agreement • Subscription and transaction fees to Service Provider • Ongoing enhancement and modification (new format)

  15. Considerations • Availability of internal resources • Current transaction volume • Estimated growth of transaction volume • Buyer’s demand / environment • Current trend of ICT environment • Knowledge on the international standards

  16. Overview of potential costs • Software • Microsoft Infopath / Adobe Interactive PDF (prototype) • Back-end / in-house applications • system interface modules • Communication software • Translator • Digital Certificates • Hardware • Server • Modems • PC • Ongoing support and maintenance for software and hardware • Subscription and transaction fees • Wide Area Network Service Providers • Service Providers

  17. Agenda • Current environment of electronic document exchange • Ultimate goal • Stages for moving towards UNeDocs • Cost implications • Benefits

  18. Cost of manual process • Paper – duplicate copies • Data entry – resources and time • Fax / courier / dispatch • Manual filing / batching / retrieval of documents • Data errors • Runners / traveling time • Storage space • Data consolidation

  19. Benefits • Data reusability • Increase competitive edge • Reduce cost • Time • Resources • Less errors • Better data management • Increase effectiveness and efficiency • Inline with the international bodies’ recommendation

  20. Benefits of UNeDocs adoption • Simplification of documents • Conformity to standards and best pratices • Inline with the international body’s recommendation • Safe investment for the automation • Maximize data reusability • Integrated approach for automation and paper

  21. THANK YOU !

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