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Business Studies Jss3 Scheme of work

Business Studies Jss3 Scheme of work. OFFICE EQUIPMENT. Definition : Office equipment are machines, tools, or devices that facilitate or simplify the activities in an office. Types of office machines/equipment Typewriter ( i.e. manual or electric/electronic) Computer and computer printer

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Business Studies Jss3 Scheme of work

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  1. Business StudiesJss3 Scheme of work

  2. OFFICE EQUIPMENT • Definition: Office equipment are machines, tools, or devices that facilitate or simplify the activities in an office. • Types of office machines/equipment • Typewriter ( i.e. manual or electric/electronic) • Computer and computer printer • Adding machine and calculator • Duplicating machine

  3. Adding and calculating machines: Are devices used to perform mathematical operations such as addition, subtraction, multiplication and division. Some also list the work done, an example is the cash register. • Duplicating machine: It is an equipment that allows several copies of documents to be produced from a prepared master copy ( I.e. stencil). Examples are: • Ink or stencil duplicator • Spirit duplicator • Offset duplicator

  4. Photo coping machine: It is a machine used to produce exact copies of a document and also in large copies and colour if required. • Filing cabinet: It is a device with drawers used to keep/store files, important documents or valuables in office. • Fax machine ( facsimile): It is a special device that sends the exact copy of typed, handwritten, or pictorial information to another office anywhere in the world via the attached telephone number.

  5. Scanner: It is a sophisticated device or digitizing technique that allows exact copy of a document to be sent ( i.e. scanned) into the computer of another user. • Perforator: It is used to make tiny neat holes on paper/documents for easy filing. • Stapler: This is a device used to fasten a stack of paper firmly in place. • Shredder: It is a device used to tear into pieces or destroy completely unwanted documents.

  6. Importance/advantages of office equipment • They save time. • They reduce employees’ stress. • Minimize error and allow for accurate and standard jobs to be done. • Allow for easy storage and retrieval of documents. • Lead to higher productivity and give businesses competitive edge. • They can also bring about higher profits.

  7. Disadvantages • Some machines are very costly to install. • Equipment break down may reduce productivity. • Use of machines causes loss of jobs. • Some may only be handled by trained experts which may further slow down work and increase cost.

  8. Care and safety of office equipment • Only know ledged staff should be allowed to operate them. • The machines should be serviced regularly. • Misuse and over-use of the machine must be avoided. • Proper electrification must be ensured at installation. • Electronic devices must always be switched off from main source when not in use. • Malfunctioning or faults must be reported on-time.

  9. Questions to ask or factors to consider before procuring office equipment • Is it needful or essential? • Will it save time and labour? • Is the machine standard • Is it cost effective? • Is it durable? • Are the technicians for maintenance easily assessable?

  10. Assignment • Advice your mum on the decision of her organization/office to procure new photocopying machine as well as on it’s proper use.

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