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Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management

Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management . P.K. Kurian Consultant, WB. World Water Availability- 2025. Water scarcity – quality and quantity. Should we wait till 2025 to experience this scenario?.

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Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management

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  1. Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management P.K. Kurian Consultant, WB

  2. World Water Availability- 2025 Water scarcity – quality and quantity Should we wait till 2025 to experience this scenario?

  3. Global Population touched 700 crores in 2012, taking 208 years to achieve 7 B from 1 B. But we still have the same quantity of water we had 208 years ago. 1804 1927 1960 1975 1988 1999 2012 2027 2044

  4. Which type of Project are you in? Extensionist Academic Research / Teaching Experimental Preparatory Implementational Heuristic Gather Information Adjustmental RWH Hospitalized treatment Transforming Own Perennial water source State of Being Healthy with no diseases Analytical Hermeneutic Interpretative Theory

  5. A conceptual understanding of RWSSP-LIS as an Input and Output Process at the GP Level 1 Elements outside the system that have the potential to affect all or part of the system Environment Environment State Govts WB GoI Polity SO GP Market Media Feedback 2. Inputs. Resources are taken or received from the external environment Funds, HR, Information, Technology and Demand Articulations 3 WSS- Output The work of the system exported back into the environment Water supply services Institutional Arrangements GPWSC WSS Assets Society Rules Leadership Skills SWSM/ SPMU Feedback A continuing source of information concerning the relationship with the external environment used to make the necessary changes inorder to survive and grow into sustainability Other PRIs/ GPs The processes of conversion or transformation of resources with in a system 3

  6. Components under RWSSP-LIS Ground Water Recharge Drinking Water Supply 70 LPCD Construction of Sanitary Latrines Hardware Contingency Emergency Response To enhance health, empowerment of communities and development Solid & Liquid Waste Management Capacity Building Project Management IEC Software

  7. Components under RWSSP-LIS As per PAD A1- Capacity Building - MoDWS A2- Capacity Building - State RWSS Sector Institutions &PRIs A3- Information, Education and Communications (IEC) A4- Sector Development Studies A5- Good Practice Awards A6- Monitoring, Evaluation, Governance & Accountability. Capacity Building Software B1: New Investments. B2: Rehabilitation /Augmentation of Schemes. B3: Catchment Area Program. B4: Water Quality Management. B5: Household, Institutional and EnvtalSanitation. B6: Infrastructure Support. Infrastructure Development Hardware Project Management Software C1: Staffing and Consultancy Costs. C2: Equipment and Miscellaneous costs. Contingency Emergency Response S&H ? ?

  8. Partnership Primary/ Community Intermediary/ SO/ GP/WSC/ MVWSC Secondary / Strategic SPMU/ DPMU Tertiary Apex/ Policy GOI/States People change: knowledge, attitude, skills, behavior in relation to water governance & management Intermediary agents – SO & GPs change their roles, becoming facilitation agents of change than providers. The Strategic link between the policy makers and Primary and Intermediary levels -devise ways and means to plan and strategize changes relating to processes, interactive communication and building management systems. Structural and thought process change at the apex /policy making level -to emerge on a sustainable, continuous and permanent level- “Not spasmodic development fits”

  9. Fundamental Principles of LIS Project • Community participation - CAPEX contribution/ Opex contribution/ Demand articulation • Demand responsiveness- Project responds to community demand • District-wide approach- Irrespective of the source of funding same fundamental principles will be followed in a district • Water security for all-in terms of quantity, quality and service level. • Convergence of water and sanitation measures- con-jointed approach.

  10. Institutional Arrangements For RWSSP-LIS Policy guidance / Monitoring Capacity building/ Fin assistance National MoDWS /PSC/ NPMU/ TAG Planning, appraisal & approval of MVS /Tech support to SHS/ SGS / Env. San SWSM-Framing Sector policy guidelines, Issuing GOs and directions / Overall Sector Monitoring /Sanctioning annual plans DWSD/PHED/UP JN State SWSM/ SPMU/ WSSO SPMU- WSSO -Assistance in implementation and application of reform principles / Overseeing technical, financial and social audits / M&E, Capacity Building, Training, other Support Activities DWSM-Implementation of dist. Program, Select SOs AS/TS of all SVS / Small MVS schemes/ Sanitation Capacity building and IEC with support from WSSO PHED/DWSC/ UPJN Engineers Support, Design, Implementation & Monitoring of RWSS Schemes District DWSM/ DWSC DPMU/DPMC GP/ GPWSC - Design & Implementation of SHS/ SGS / O&M of SHS/ SGS and intra-village MVS/ Guidance to GPWSC/Tariff design and collection / IEC on sanitation/ hygiene ZP/ MVWSC GP GPWSC/ VWSC Village DPMC/SO SO: Community Mobilization; IEC; Support design, & implementation of SVS / intra village schemes

  11. Institutional and Implementation Arrangements –National Level- MoDWS • Policy guidance • Monitoring Project • Capacity building • Financial assistance MoDWS Project Steering Committee National Project Management Unit NPMU Technical Advisory Group-TAG • Secretary, MoDWS, • Principal Secretaries of States -4 • JS-Sanitation • JS -Water MS • Approve AAP- States • Independent review of Project design implementation • Guiding RWSSP-LIS states • Developing capacity building • Institutional strengthening programs Experts/ Specialists • Technical, • Institutional & Social, • Environmental, • Financial, • Procurement • M&E Policy guidance to states.

  12. State Level Institutional Arrangements • Policy guidance • Monitoring Project • Capacity building • Financial assistance RD PRD CCDU SLSSC/EC DoDW/S PHED SWSM • Other Public Utilities having a close and direct bearing on Rural Water Supply Projects • Collaboration with WB supported RWSSP • Technical Support/ Guidance/ Leadership Experts/ Specialists • Technical, • Institutional & Social, • Environmental, • Financial, • Procurement • M&E Strategic Project Management EB/ PWD/ Telecom State Project Management Unit SPMU Public Water Utilities WSSO

  13. State Project Management Unit

  14. District level Institutional Arrangements DWSM ZP/ DC DWSC • Collaboration with WB supported RWSSP • Technical Support/ Guidance/ Leadership • Other Public Utilities having a close and direct bearing on Rural Water Supply Projects Experts/ Specialists • Technical, • Institutional & Social, • Environmental, • Financial, • Procurement • M&E • Strategic Project Management EB/ PWD/ Telecom District Project Management Unit DPMU District Project Management Consultant- DPMC Public Water Utilities Support Organizations

  15. Local Level Institutional Arrangements Support Organizations ZillaParishad MVWSC GPWSC Gram Panchayat HH HH HH Gram Sabha Institutions

  16. Some Thoughts on Project Management

  17. Three Types of People- Choose your type • B Blockers • FFloaters • MMovers

  18. My Professional / Technocrat Heroes/ Get Inspired • V. Kurian MILK • E. Sreedharan METRO • Sam Pithroda TELECOM • JRD TATA Business • AKITO Morito SONY • NarayanaMurthy IT/Solutions • APJ Abdul Kalam Missiles/Rockets • T.K. Jose Kudumbasree –Largest PAP • V. J. Kurian Cochin Air Port- PPP Who are your heroes?

  19. Managerial GRID /Skills CONCEPTUAL HUMAN TECHNICAL TOP MGMT MIDDLE MGMT SUPERVISION IDEAS Materials/Things PEOPLE

  20. Managerial Functions of PC • CONCEPTUAL • Demand Driven Project/ • Should water be priced – Should you have right to water or should you have access to water? • Water -Sanitation and Health • Community Mobilisation and Management • Participation • Decentralization and development

  21. Managerial Functions • Human Skills-Dealing with people • GPM/ GPS/ GPP/ GPWSC/ MVWSC/ DPMU/ SPMU • Communication with People/Listening • Public Speaking • Behavioural competency / Personal conduct • Morals/ Beliefs /Values • Attitude & Willingness • Self Confidence • Learning individual

  22. Interpersonal Skills for Managers • How to conduct oneself in the group • Listening mode / Sharing information • Resolving conflicts • Lead team members as a group • Democratic decision making • Give feedbacks- positive and negative • Creating an atmosphere of trust and confidence

  23. Interpersonal Skills for Managers- Contd • Praise the Team / Reward the Team • Rebuke / Correct in person (AkitoMorito- If it is good, tell others, If it is bad, tell me only) • Use Plural Pronouns • I decided We decided • I can do this We can do this • I will think over We shall discuss & decide • Enable Failures- It is not a crime to fail. How do we treat a failure- use failure as a learning opportunity • Allow the group to take decisions • Team Leader/ Manager is best when he is a facilitator of decisions • Delegate authority to others • Triangulate – cross check- people/ places/ events/ process

  24. Managerial Skills- Technical • Water Literacy/ Hydrological Cycle • Watershed / water – land- biomass relationship • Water Quality and Health • Water Resources Inventory • water- quality- quantity- Rainfall- climate in your area. • Plan Project against need and resource availability • AS-TS Process • Implementation – Allocation of resources, men and materials, Time aspects of implementation, Action plan • Project closure- Engineering valuation • GWR structures suitable to your area/ Convergence • Environmental sanitation

  25. Project Management Skills -1 Learn how to prepare Work Breakdown Structure

  26. Jalanidhi- WBS Water SS Sanitation GWR GPS/ Training/ IEC Sanitation CAP and Mapping of Sanitation hot spots Problems and hotspots identified Community and Domestic sanitation needs Technical solutions drafted GP level vetting workshop Institutional formation and linkage Convergence Plan with MGNREGS Participatory Transect / identification of needs works/ Interventions Preparation of Technical Plan Categorise unskilled work/ skilled work/ machine work/ materials Budget – NREGS and Jalanidhi Design of intervention CAP Convergence meetings Community contracting/ Campaigns Implementation of GWR measures Source development Supply line installation Construction of pump house Construction of OHT Energisation Pump Selection/ Installation Testing and commissioning Handholding

  27. Action Planning- PMS-2 • Major activity • Sub activity • Start date • End date • Purpose of Activity • Responsibility • Inputs &Resources required • Risks anticipated • Risk mitigation

  28. Styles of Management- PMS-3 • Concern for People

  29. Conflict Resolution- PMS-4 Compete Win/Lose Go all out to win and concern for objectives only Collaborate Win/ Win Work towards mutual problem solving- recognize goals of both parties Compromise Settle for Half the Loaf Avoid Lose/ Lose Deny / Suppress or Put aside the problems/ Push under the carpet. AccommodateLose / Win Yield or subordinate one’s own concern to those of the other party TRUST HIGH Motivation to resolve Conflicts LOW HIGH

  30. Beware of These Three Mis. Procurement Mis. Appropriation Mis. Management

  31. “We cannot solve a problemusingthesamemindsetthatmadeithappen in thefirst place” THANK YOU

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