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RESIDENCY APPLICATION PROCESS (RAP)

RESIDENCY APPLICATION PROCESS (RAP). April 20, 2009 Presented by The Office of Student Affairs. 2009 Match Results. The following statistics are based on 136 graduating seniors, 134 of whom are entering residency training programs in 2008.

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RESIDENCY APPLICATION PROCESS (RAP)

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  1. RESIDENCY APPLICATION PROCESS (RAP) April 20, 2009 Presented by The Office of Student Affairs

  2. 2009 Match Results

  3. The following statistics are based on 136 graduating seniors, 134 of whom are entering residency training programs in 2008. These positions have been obtained through several matching programs including the National Residency Matching Program (NRMP), the American Urological Association (AUA), the San Francisco Match and the US Military Match. SUMMARY OF 2008 RESIDENCY MATCH RESULTS

  4. 2009 MATCH RESULTS Students entering Primary Care: 42 (31%) Students entering other Specialties: 92 (68%) Students not entering a residency: 2 ( 1%)

  5. STUDENTS STAYING AT UT COM Total number who will train at UT COM in 2008-2009 9 ( 6.7%) Number who will complete entire residency at UT COM: 17 ( 12.5%) Number who will complete first year only at UT COM: 11 ( 8%)

  6. STUDENTS STAYING IN NORTHWEST OHIO Total number who will train in Northwest Ohio in 2009-2010 20 (15%) Number who will complete entire residency in Northwest Ohio: 14 (10%)

  7. STUDENTS STAYING IN OHIO Total number who will train in Ohio in 2009-2010: 53 (39%) Number who will complete entire residency in Ohio 42 (31%)

  8. STATE INFORMATION • Total number of states where students will train: 24 • Spanning from Minnesota down to Georgia, and from • Massachusetts to Hawaii • Most popular states outside of Ohio: • Michigan (15) • Illinois (10) • Pennsylvania (10) and • California (8)

  9. SPECIALTY RESULTS FOR 2009

  10. Choose a specialty/ties Have photo taken Complete a CV & Biographical Sketch Send electronic copy of CV & Bio to Della Write a personal statement Complete application by program deadline date Apply to programs Request USMLE transcript Request letters of recommendation Request UT COM Transcript Review MSPE for release on Nov. 1, 2008 OVERVIEW OF THE PROCESS

  11. Verify that all documents (LOR,s, Transcripts, photo, MSPE) have been received in the Office of Student Affairs and have been transmitted to your programs Complete USMLE Step 2 CK and CS by November 30 Track application through ADTS on ERAS Accept Interviews Send thank you notes Rank Programs Attend Match Day Complete Residency Paperwork May need to have ACLS training updated PROCESS CONTINUED

  12. Live by it The OSA will send out e-mail notifications for all meetings Dates and time could change so please pay attention to e-mail. 2009-2010 TIMELINE

  13. Verify activation of UTAD e-mail account) Apply for and schedule fourth year electives in the fields you are considering. Update CV and draft a 250-500 word biographical sketch with a focus on your medical school accomplishments and activities. E-mail both documents to Della Croci (della.croci@utoledo.edu) Register for USMLE Step 2CK and CS (www.nbme.org/programs) In order to meet your graduation requirement of passing the Step 2 CK and CS exams we recommend that you complete both exams by December 1, 2008. Military students must take USMLE Step 2CK in July. Currently we have no information regarding the deadline for Step 2CS for the military. Personal Statement Workshop – May or June Begin draft of personal statement Schedule re-takes of failed subject exams one month prior to the test date APRIL & MAY

  14. Registration early match residency programs. Ophthalmology download registration from www.sfmatch.org ($100.00 fee) Urology download registration from www.auanet.org ($75.00 Fee) Finalize your personal statement. Begin to request letters of recommendation – may require personal statement, CV, and an appointment with letter writer Register for USMLE Step 2 CK and CS (www.nbme.org/programs) In order to meet your graduation requirement of passing the Step 2 CK and CS exams, we recommend that you complete both exams by December 1, 2008.) June 30, 2009: Deadline to electronically submit final CV and Biographical Sketch to Della. (della.croci@utoledo.edu) JUNE

  15. July 1, 2009, MyERAS Web site opens to residency applicants to begin working on their applications July 6, 2009: Fourth year clerkships begin Early July usually first week Electronic Residency Application Service (ERAS) and National Residency Matching Program Registration Workshop Prepare Early Match Applications (Military and Ophthalmology) Continue requesting letters of recommendation Register for USMLE Step 2 CK and CS Finalize personal statement, cv, and biographical sketch (If you have not already done so e-mail final CV and bio sketch documents to Della (della.croci@utoledo.edu) July to October Look for e-mail from Della to review your MSPE JULY

  16. August 15, 2009 NRMP website (www.aamc.org/nrmp) is open at 12:00 noon EST for student registration for participation in the National Resident Matching Program (registration cost is $40.00). August to October Request student copy of transcript from Registrar’s Office. AFTER you verify the accuracy of grades, sign the Registrar’s release to send an ERAS transcript to Della or Kathy in the Office of Student Affairs MID August CAS Target deadline for the San Francisco match applications for Neurosurgery August 31, 2009 Deadline to register to take USMLE Step 2CK by December 30, 2008 www.nbme.org/programs Last month to register For USMLE before January closing - check NBME Website for more details. July to October Look for e-mail from Della to review your MSPE AUGUST

  17. September 1, 2009 New 2008 USMLE application form available for test dates after January 16, 2010 First day ERAS programs are able to download residency applications May want to send a preliminary UTCOM Transcript to all programs can be updated later First week of September CAS Target deadline for the San Francisco match applications for Ophthalmology Early September Interview Workshop - Date and time to be announced September through November Mock Interviews September 15 to December 1, 2009 Application deadlines Varies for each program be sure and check FRIEDA or program materials/website September 15, 2009 Military personnel must have Step 2CK score reported to HQ July to October Look for e-mail from Della to review your MSPE SEPTEMBER

  18. July to October Look for e-mail from Della to review your MSPE Mid October Deadline for receipt of letters of recommendation, transcript and photo for most ERAS programs Final deadline for all ERAS application materials to Dean’s Office Workstation (i.e. Della and Kathy) July to October Look for e-mail from Della to review your MSPE Send thank you notes to faculty who wrote your letters of recommendation OCTOBER

  19. November 1, 2009 National release of MSPE to all programs (i.e., both early match, ERAS programs) Early to mid November Call programs to verify application is complete and begin scheduling interview Interview season for early match residencies Send thank you letters after interviews Military Rank Order List Due Send USMLE Step 2 scores if you have not done so already NOVEMBER

  20. December 1, 2009 Deadline to register for the NRMP Match without a late fee. After Dec. 1st, there is a late fee for registering for the NRMP Match. Interview month for all applicants Military Match Results Register for USMLE Step 2 CK and CS (www.nbme.org/programs) DECEMBER

  21. NRMP match interviews continue Begin on-line graduation application and graduation awards nomination forms Order regalia and graduation invitations on-line Fill out AAMC graduation questionnaire on line at www.aamc.org/gq Rank order lists for Urology and Ophthalmology, are due check individual website for exact dates. Mid January, Applicants and programs may start entering NRMP rank order lists at 12:00 noon EST Ophthalmology and Urology Match Results End of January, 2010 - Rank Order List and Graduation Information workshop. JANUARY

  22. Mid February Applicants and programs must have certified rank order lists in the NRMP system If you have not registered for the USMLE Step 2 CK you are in danger of not receiving a score in time for graduation. Check reporting dates on USMLE website. FEBRUARY

  23. Deadline for on-line graduation application and graduation awards nominations 2nd or 3rd week of March is Match Week On Monday of match week, matched and unmatched information on applicants posted to the website at 12:00 noon EST Tuesday & Wednesday of Match Week SCRAMBLE DAYS - Locations of all unfilled positions are released to applicants and programs at 12:00 noon EST. Unmatched applicants may begin contacting unfilled programs at 12:00 noon EST Wednesday of Match Week Mandatory Financial Literacy & Debt Management Educational Program Thursday, NRMP MATCH DAY Complete on-line ballot for graduation awards AAMC Graduation Questionnaire submission deadline MARCH

  24. Web Sites www.aamc.org/students www.aamc.org/nrmp www.aamc.org/cim www.sfmatch.org www.auanet.org FREIDA (Fellowship & Residency Electronic Interactive Database Access System) The Green Book Graduate Medical Education Directory (FRIEDA Condensed) RESIDENCY PROGRAM INFORMATION RESOURCES

  25. Careers in Medicine Specialty Pages NRMP List of Unfilled Programs prior to scramble NRMP Advanced Data Tables 2009 NRMP Final Results and Data Updated and more complete than Advanced Data Tables Resources Continued

  26. Table 1: Positions offered in the Matching Program Table 2: Applicants in the Matching Program Table 5: Positions Offered and Filled by US Seniors and All Applicants Table 6: Positions Offered and Percent Filled by US Seniors and All Applicants Table 10a: Programs, Positions Ranked and Filled in 2009 for US Seniors Table 10b: Programs, Positions Ranked and Filled in 2009 for All Applicants Table 14: Couples in the Match ADVANCED DATA TABLES

  27. Presents information on applicants that may affect match success including: Performance on Step 1 of the United States Medical Licensure Examination (USMLE) Membership in the medical student honor society Alpha Omega Alpha, The existence of applicant-authored publications, and research experience. The number of programs ranked by the applicant CHARTING OUTCOMES IN THE MATCH

  28. The report shows separate graphic displays for each of the seventeen specialties included in the report and can be found on the Careers in Medicine website at: http://www.aamc.org/students/cim/ Charting Outcomes Continued

  29. Categorical C in program code from NRMP programs that begin in the PGY-1 year and provide the training required for board certification in medical specialties. Primary Care Categorical Positions have an M in the program code Preliminary P in program code one-year programs beginning in the PGY-1 year that provide prerequisite training for advanced programs. Advanced A in program code programs that begin in the PGY-2 year after a year of prerequisite training. TYPES OF RESIDENCY PROGRAMS FOR US SENIORS

  30. The following categorical programs do not require a Post Graduate Year (PGY) of education - you may enter them directly from medical school Emergency Medicine Family Medicine Medical Genetics Internal Medicine Nuclear Medicine Obstetrics & Gynecology Orthopaedic Surgery Pathology Pediatrics Plastic Surgery (only around 60 programs) Preventative Medicine Psychiatry Surgery - General CATEGORICAL PROGRAMS FROM MEDICAL SCHOOL

  31. The following advanced programs require one year of Post Graduate training. You must do a PGY 1 year that may be Preliminary Medicine, Preliminary Surgery or a Transitional year Upon successful completion of the PGY 1 year you may begin your PGY 2 year in an advanced specialty. Anesthesiology Dermatology Diagnostic Radiology Some Emergency Medicine Programs Neurology Neurological Surgery Ophthalmology Otolaryngology PM&R Radiation Oncology Urology ADVANCED PROGRAMS FROM MEDICAL SCHOOL

  32. Common Application Form (CAF) for ERAS Universal Application Form (San Francisco Match i.e. early match) Military (Air Force) has a separate application – Army & Navy use ERAS. Curriculum Vitae Personal Statement Letters of Recommendation (LOR) USMLE Transcript Medical School Transcript (and in some cases undergraduate transcripts) Medical Student Performance Evaluation (MSPE – AKA Dean’s Letter) Photograph COMPONENTS OF A RESIDENCY APPLICATION

  33. CURRICULUM VITAE The following information (if applicable to you) should be included in a CV Name Address City, State, Zip Home Phone Cell Phone Pager Email Address

  34. EDUCATION LICENSES AND CERTIFICATIONS HONORS, AWARDS AND SCHOLARSHIPS RESEARCH EXPERIENCE PUBLICATIONS PRESENTATIONS TEACHING EXPERIENCE LEADERSHIP EXPERIENCE VOLUNTEER OR COMMUNITY SERVICE EMPLOYMENT PROFESSIONAL ORGANIZATIONS LANGUAGE FLUENCY HOBBIES AND INTERESTS REFERENCES CV Continued

  35. PERSONAL STATEMENT • A personal statement is NOT • an essay about the specialty • an essay about why you want to do the specialty • a term paper or • a research paper It cannot • be written by someone else • use words or phrases that you would not normally use. • It is • a statement that introduces YOU to a program

  36. Personal Statement Continued How can I write a Personal Statement if I don’t know what I want to do? How long should it be and does it have to be creative? What paragraph and font style should you use? Who should critique your personal statement? Attend Personal Statement Workshop

  37. Who should write my letter of recommendation? How many do I need? Must I have a Chairman’s letter? How do I ask for a letter? What documents do I need to give a letter writer? How much time should I allow for a letter to arrive for my file? LETTERS OF RECOMMENDATION

  38. Give each faculty member writing a letter the ERAS LOR form (you may make as many copies of the form as you need. Include a copy of your CV and Personal Statement Fill in the date, the name of the faculty member writing the letter, your name and your AAMC ID number. ______ (I waive) _____ (I do not waive) my right to see this letter. If "waive" is checked, I waive my right to see this letter under the " Family Educational Rights and Privacy Act (FERPA)". I acknowledge that this letter is for the specific purpose of supporting my application for a residency. Sign the form Only need one letter sent to Office of Student Life for all programs LOR FORM for ERAS

  39. SLOR – Standard Letter of Recommendation form to be filled out by an emergency medicine faculty member Form may be found on the http://www.saem.org/saemdnn/Home/Communities/MedicalStudents/SLORForms/tabid/195/Default.aspx Internal Medicine – Also has a standard form that is used but each department has the form EMERGENCY MEDICINE AND INTERNAL MEDICINE LOR’S

  40. Do not use the ERAS LOR form To obtain a letter from a faculty for the CAS or paper application you must submit to the writer a written request with the following instructions You must ask the author to return the letter to you in a sealed envelope with his/her signature across the seal. DO NOT open the sealed envelopes. All LOR for CAS must be given directly to you and you are responsible for sending them to the SF Match do not have them sent to the Office of Student Affairs. For paper applications you need to give your letter writers a list of addresses you want the letters to go to and they will send them directly to the programs LOR’S FOR THE CENTRAL APPLICATION SERVICE (CAS) PAPER APPLICATION or MILITARY

  41. ERAS transmits for you at your request for a fee of $50.00 CAS, Paper or Military you must supply a copy of your original USMLE score that you received in the mail. If you do not have a your original documentation of your board scores then you should IMMEDIATELY contact the USMLE and have one sent it will cost you money so look for your original. I do not recommend that you ever send your original you may need it again in the future. Make copies. • USMLE TRANSCRIPT

  42. IF you are applying through ERAS Go to the Registrar’s Office and sign a release form requesting your transcript be sent to Kathy for ERAS Do not release transcript until all of the grades you want to go to programs are in the Banner system. DO not miss the deadline date of the program even if your grades are not all in IF you are applying through CAS or Paper or Military Go to the Registrar’s Office and sign a release form requesting your transcript be given to you in a sealed envelope for CAS or Give the Registrar's Office a list of the addresses where you need your transcript sent. UT COM TRANSCRIPT

  43. Formerly known as Dean’s Letter Written by the Associate Dean for Student Affairs Student Responsibility CV and biographical sketch ASAP review and sign release form for letter to be sent to ERAS July - November MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)

  44. Identifying Information Unique Characteristics Academic History Academic Progress Preclinical/Basic Science Curriculum Core Clinical Clerkships and Elective Rotations Summary COMPONENTS OF THE MSPE

  45. Appendix A Preclinical Histogram Shows the student's grades in the first two years relative to the performance of his/her peers Appendix B Core Clerkships Histogram Shows the student's grades in the third-year required clerkships relative to the performance of his/her peers.) Appendix D Comparative Performance Report Appendix E Medical School Information Page APPENDICES OF THE MSPE

  46. OVERALL CLINICAL PERFORMANCE

  47. A brief narrative summary of your CV Highlights your accomplishments and activities in medical school. BIOGRAPHICAL SKETCH

  48. Profile Application Page 1 – General Information – Demographic Page 2 – Education Only higher education All institutions that you have attended with or without obtaining a degree Page 3 - Medical Education Each medical school you have attended Page 4 - Current/Prior Training Only for residents Page 5 - Experience(s) Work, research and volunteer Page 6 - Publications Articles/abstracts, books, poster sessions, invited national or regional presentations Page 7 - Examinations Provide information on every USMLE exam you have taken including any fails or those your are expecting to take (i.e. Step 2 CK and CS) Page 8 - Medical Licensure Residents only Page 9 - State Medical Licenses Residents only Page 10 - Race Page 11 - Ethnicity Page 12 - Miscellaneous ELECTRONIC RESIDENCY APPLICATION SYSTEM (ERAS) WORKSHEET

  49. Purpose of the interviewing process Importance of the interview Scheduling Cost Do your research Attend workshop INTERVIEWING

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