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Minnesota Alliance With Youth February Supervisor Training

Join our training session for supervisors in Minnesota to enhance collaboration, equity, and quality in youth programs. The agenda includes site visits, data snapshots, goal setting, legislative surveys, and best practices sharing.

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Minnesota Alliance With Youth February Supervisor Training

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  1. Equity. Quality. Collaboration. Minnesota Alliance With YouthFebruary Supervisor Training

  2. Agenda • Welcome • Site and Member Data Snapshots/Feedback • WOOP Goal Setting and SEI • Supervisor Data and Legislative Survey • Alliance Updates • Operations • Recruitment • Health and Safety Survey Takeaways • Best Practice Sharing

  3. Welcome Introductions: • Name • Site • Community Based • Middle School • High School • Number of Fellows you support

  4. Site Visits and Data Snapshots

  5. Site Visit Trends (as of 1/2/19) • Meeting with Youth Success Team (PF) • 87% meet weekly • Amount of students receiving 30 minutes/week (PF) • 51% support all students 30 min/week • 33 % support more than half of their students 30 min/week • 14% support less than half of their students 30 min/week

  6. Site Visit Question (cont.) • Most valuable intervention category (PF & Sup) • Promise Fellow perspective • 76% caring adult • 17% out of school • Supervisor • 74% caring adult • 21% out of school • 4% service

  7. Site Visit Trends (cont.) • Using Establish/Maintain/Restore (PF & Sup) • 74% use with all students • 19% use with more than ½ of their students • 5% use with less than ½ of their students • 79% of supervisors see their Promise Fellow using these strategies • Planning for Breaks (winter, spring, summer) (PF) • 36% of members had a plan • 37% of members didn’t need a plan • 26% needed help making a plan

  8. Site Visit Trends (cont.) • Site Policy Orientation (PF) • 75% of members knew policies and received orientation • 25% of members knew policies bud did not receive training • Key staff members know Promise Fellows AmeriCorps role (sup) • 76% reported that the majority knew • 24% reported that less than ½ knew

  9. Member Data Snapshots

  10. Member Snapshot – Hours Feedback • Average* amount of no school days from Sep. 1st to Jan 15th is 15 days • 15 days * 8 hour service is 120 hours Questions? • Average* amount of no school days from Jan. 15 to May 31st is 11 days • 11 days * 8 hours service is 88 hours

  11. Upcoming Hour Email Example • Use your Trainer for support • PF Leader Joe has extra hours idea, please email him

  12. PF Hours: Summer Hours • Supervisors support Promise Fellows in determining summer schedule, additional opportunities, and anticipated hours • Summer Hours Policy: Starting June 1st • Minimum of 30 hours a week • If the Promise Fellow is on track with hours (must serve at least minimum hours needed each week) • If approved by site supervisor • Site programming may require full time service

  13. PF Hours: Exit Early Options • Per the Summer Hour Policy, a Promise Fellow may successfully exit early if: • Promise Fellow has completed all their hours • Promise Fellow must request to exit service early, including new end date. (Request should be made as early as possible) • Received written permission from their Host site, Site supervisor, and Alliance • All exit paperwork still required • Once exited, Promise Fellow no longer receives living allowance or other service benefits

  14. Member Snapshot – Focus List Feedback Explained

  15. Member Snapshot – Focus List Feedback Questions Guiding Questions • Are the Focus List student numbers accurate? • Have PFs worked with you to identify comparison students? • Are the missing pieces actually missing? Or do they need a nudge to enter it? • Are PFs supporting students equitably? What feedback can you provide your PFs on intervention time?

  16. Site Data Snapshots

  17. Site Snapshot and Feedback Guiding Questions • Are the Focus List student numbers accurate? • Has your site identified the 5 comparison students per member? • Do the minutes of support per week reflect actual PF support? • As a supervisor, how can you help your Promise Fellow(s) spend time more equitably between students? • How can the SEI averages help inform student support? SEI is a 4-point scale so the highest engagement number would be 4

  18. SEI & Promise Fellow Activities

  19. SEI & Promise Fellow Activities

  20. Using SEI Domains – Engagement Tab Promise Fellows made lists of every student that had a 1 or 2 in each Domain Psychological Cognitive

  21. Psychological and Cognitive Intervention Planning

  22. WOOP Promise Fellow Activity – Psychological & Cognitive Domains:

  23. Impact Study

  24. Promise Fellow Impact Study Progress Feedback from the Evaluator • Only 6 can’t be comparison students! • Need 182 more students to have a comparison group of 500 • Have the ability to show progress/outcomes in subgroups (next slide)

  25. Promise Fellow Impact Study - Subgroups • Need 100 served and a 100 comparison to analyze outcomes • Noam has a list of sites that were willing to share more de-identified comparison students from Oct. Supervisor training • For the 182 more students, would like American Indian, Asian, and Hispanic students • If those students were also EL or ELL students, that would help show that outcome

  26. Promise Fellow Program &Impact Study Needs • Focus List Students need to qualify through our mission • Need 5 Comparison Students per Promise Fellow • Comparison students need to NOT qualify and NOT be supported by the Promise Fellow For attendance, try to be as close to 90% as possible

  27. Attendance Comparison Students Want comparson students here

  28. SEI Comparison Students

  29. Promise Fellow Data Benchmarks Full Term Half Term Benchmark #1 – Mar. 29th Full Focus List 5 comparison students Benchmark #2 – Jun. 14th End of Year Academic Data *SEI Close Out Data • Benchmark #2 – Full Focus List • Quarter Schedules – Feb. 15th • Trimester Schedules – Mar. 29th • Benchmark #3 – Full Focus List • Quarter Schedules – Mar. 29th • *Trimester Schedules – Jun. 14th • Benchmark #4 – End of Year Academic Data • *SEI Close Out Data • Quarter Schedules – Jun. 14th March 4th is the last day to add students (for 90 days)

  30. BreakSupervisor Data and Legislative Survey

  31. Legislative Updates

  32. Supervisor Data and Legislative Survey • Go to  tinyurl.com/FebSupSurvey • Themes: • Data Reflections and Next Steps from Snapshots • Legislative and Policy Help Survey and Break Take 20 minutes

  33. Break

  34. 1920 Host Site Applications are Due! • Please see Sarah Ullmer if you are interested in hosting Promise Fellows or VISTA Members next year and have not completed the Host Site Renewal Application. (sullmer@mnyouth.net) • Next steps: • Host Site Award Letter • MOU and deposit • Recruitment Materials • Save the date: Program Updates & Recruitment Webinar on April 18th

  35. Recruitment Key Dates Host Site Apps - accepted on a rolling basis! We are actively recruiting new host sites! Please share out or connect us to anyone you know who may be interested! • If you have applied for Fellows and been accepted • MOU Due on February 15th • PF Member Application Opens - mid February • Recruitment Email and Materials - February 22nd (includes approved Pos. Des. and interview questions) – sites can start recruiting! • Webinar – Thur., April 18th (9am)

  36. Tax Resources for Fellows Check me out!

  37. AmeriCorps Week! March 4-8th

  38. Upcoming Circle Trainings! • June 24th – 28th • July 29th– August 2nd (Rochester/Byron/Zumbrota) • August 5th – 9th • $400 More information will be sent out!

  39. PF Emergency Fund! https://mnyouth.net/donate/ (put Emergency Fund in Comments or Notes)

  40. Operations Updates

  41. New Background Check Process • Required by ServeMinnesota(state commission) for all AmeriCorps programs • Members have had working time during Small Corps meetings to complete online accounts • Includes fingerprinting – please allow time during day as needed • All steps due by Feb 15th: • Truescreen • Fieldprint & get fingerprinted • Members should count this time as service hours!

  42. Mid Year Evaluation Process • Jan 18th – Released online • By Feb. 6th– Promise Fellow and Supervisor meet to review evaluation • By Feb. 8th – Submitted in iCIMS

  43. PF Health & Safety Survey • Health and Safety Survey given out in December • Trends show overall members feel safe at their sites • Overall very positive! • Some comments about not feeling respected by co-workers and student altercations

  44. PF Health & Safety Survey

  45. Questions?

  46. Best Practice Sharing

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