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Minnesota Alliance With Youth February Supervisor Training

Equity. Quality. Collaboration. Minnesota Alliance With Youth February Supervisor Training. Agenda. Welcome Site and Member Data Snapshots/Feedback WOOP Goal Setting and SEI Supervisor Data and Legislative Survey Alliance Updates Operations Recruitment Health and Safety Survey Takeaways

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Minnesota Alliance With Youth February Supervisor Training

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  1. Equity. Quality. Collaboration. Minnesota Alliance With YouthFebruary Supervisor Training

  2. Agenda • Welcome • Site and Member Data Snapshots/Feedback • WOOP Goal Setting and SEI • Supervisor Data and Legislative Survey • Alliance Updates • Operations • Recruitment • Health and Safety Survey Takeaways • Best Practice Sharing

  3. Welcome Introductions: • Name • Site • Community Based • Middle School • High School • Number of Fellows you support

  4. Site Visits and Data Snapshots

  5. Site Visit Trends (as of 1/2/19) • Meeting with Youth Success Team (PF) • 87% meet weekly • Amount of students receiving 30 minutes/week (PF) • 51% support all students 30 min/week • 33 % support more than half of their students 30 min/week • 14% support less than half of their students 30 min/week

  6. Site Visit Question (cont.) • Most valuable intervention category (PF & Sup) • Promise Fellow perspective • 76% caring adult • 17% out of school • Supervisor • 74% caring adult • 21% out of school • 4% service

  7. Site Visit Trends (cont.) • Using Establish/Maintain/Restore (PF & Sup) • 74% use with all students • 19% use with more than ½ of their students • 5% use with less than ½ of their students • 79% of supervisors see their Promise Fellow using these strategies • Planning for Breaks (winter, spring, summer) (PF) • 36% of members had a plan • 37% of members didn’t need a plan • 26% needed help making a plan

  8. Site Visit Trends (cont.) • Site Policy Orientation (PF) • 75% of members knew policies and received orientation • 25% of members knew policies bud did not receive training • Key staff members know Promise Fellows AmeriCorps role (sup) • 76% reported that the majority knew • 24% reported that less than ½ knew

  9. Member Data Snapshots

  10. Member Snapshot – Hours Feedback • Average* amount of no school days from Sep. 1st to Jan 15th is 15 days • 15 days * 8 hour service is 120 hours Questions? • Average* amount of no school days from Jan. 15 to May 31st is 11 days • 11 days * 8 hours service is 88 hours

  11. Upcoming Hour Email Example • Use your Trainer for support • PF Leader Joe has extra hours idea, please email him

  12. PF Hours: Summer Hours • Supervisors support Promise Fellows in determining summer schedule, additional opportunities, and anticipated hours • Summer Hours Policy: Starting June 1st • Minimum of 30 hours a week • If the Promise Fellow is on track with hours (must serve at least minimum hours needed each week) • If approved by site supervisor • Site programming may require full time service

  13. PF Hours: Exit Early Options • Per the Summer Hour Policy, a Promise Fellow may successfully exit early if: • Promise Fellow has completed all their hours • Promise Fellow must request to exit service early, including new end date. (Request should be made as early as possible) • Received written permission from their Host site, Site supervisor, and Alliance • All exit paperwork still required • Once exited, Promise Fellow no longer receives living allowance or other service benefits

  14. Member Snapshot – Focus List Feedback Explained

  15. Member Snapshot – Focus List Feedback Questions Guiding Questions • Are the Focus List student numbers accurate? • Have PFs worked with you to identify comparison students? • Are the missing pieces actually missing? Or do they need a nudge to enter it? • Are PFs supporting students equitably? What feedback can you provide your PFs on intervention time?

  16. Site Data Snapshots

  17. Site Snapshot and Feedback Guiding Questions • Are the Focus List student numbers accurate? • Has your site identified the 5 comparison students per member? • Do the minutes of support per week reflect actual PF support? • As a supervisor, how can you help your Promise Fellow(s) spend time more equitably between students? • How can the SEI averages help inform student support? SEI is a 4-point scale so the highest engagement number would be 4

  18. SEI & Promise Fellow Activities

  19. SEI & Promise Fellow Activities

  20. Using SEI Domains – Engagement Tab Promise Fellows made lists of every student that had a 1 or 2 in each Domain Psychological Cognitive

  21. Psychological and Cognitive Intervention Planning

  22. WOOP Promise Fellow Activity – Psychological & Cognitive Domains:

  23. Impact Study

  24. Promise Fellow Impact Study Progress Feedback from the Evaluator • Only 6 can’t be comparison students! • Need 182 more students to have a comparison group of 500 • Have the ability to show progress/outcomes in subgroups (next slide)

  25. Promise Fellow Impact Study - Subgroups • Need 100 served and a 100 comparison to analyze outcomes • Noam has a list of sites that were willing to share more de-identified comparison students from Oct. Supervisor training • For the 182 more students, would like American Indian, Asian, and Hispanic students • If those students were also EL or ELL students, that would help show that outcome

  26. Promise Fellow Program &Impact Study Needs • Focus List Students need to qualify through our mission • Need 5 Comparison Students per Promise Fellow • Comparison students need to NOT qualify and NOT be supported by the Promise Fellow For attendance, try to be as close to 90% as possible

  27. Attendance Comparison Students Want comparson students here

  28. SEI Comparison Students

  29. Promise Fellow Data Benchmarks Full Term Half Term Benchmark #1 – Mar. 29th Full Focus List 5 comparison students Benchmark #2 – Jun. 14th End of Year Academic Data *SEI Close Out Data • Benchmark #2 – Full Focus List • Quarter Schedules – Feb. 15th • Trimester Schedules – Mar. 29th • Benchmark #3 – Full Focus List • Quarter Schedules – Mar. 29th • *Trimester Schedules – Jun. 14th • Benchmark #4 – End of Year Academic Data • *SEI Close Out Data • Quarter Schedules – Jun. 14th March 4th is the last day to add students (for 90 days)

  30. BreakSupervisor Data and Legislative Survey

  31. Legislative Updates

  32. Supervisor Data and Legislative Survey • Go to  tinyurl.com/FebSupSurvey • Themes: • Data Reflections and Next Steps from Snapshots • Legislative and Policy Help Survey and Break Take 20 minutes

  33. Break

  34. 1920 Host Site Applications are Due! • Please see Sarah Ullmer if you are interested in hosting Promise Fellows or VISTA Members next year and have not completed the Host Site Renewal Application. (sullmer@mnyouth.net) • Next steps: • Host Site Award Letter • MOU and deposit • Recruitment Materials • Save the date: Program Updates & Recruitment Webinar on April 18th

  35. Recruitment Key Dates Host Site Apps - accepted on a rolling basis! We are actively recruiting new host sites! Please share out or connect us to anyone you know who may be interested! • If you have applied for Fellows and been accepted • MOU Due on February 15th • PF Member Application Opens - mid February • Recruitment Email and Materials - February 22nd (includes approved Pos. Des. and interview questions) – sites can start recruiting! • Webinar – Thur., April 18th (9am)

  36. Tax Resources for Fellows Check me out!

  37. AmeriCorps Week! March 4-8th

  38. Upcoming Circle Trainings! • June 24th – 28th • July 29th– August 2nd (Rochester/Byron/Zumbrota) • August 5th – 9th • $400 More information will be sent out!

  39. PF Emergency Fund! https://mnyouth.net/donate/ (put Emergency Fund in Comments or Notes)

  40. Operations Updates

  41. New Background Check Process • Required by ServeMinnesota(state commission) for all AmeriCorps programs • Members have had working time during Small Corps meetings to complete online accounts • Includes fingerprinting – please allow time during day as needed • All steps due by Feb 15th: • Truescreen • Fieldprint & get fingerprinted • Members should count this time as service hours!

  42. Mid Year Evaluation Process • Jan 18th – Released online • By Feb. 6th– Promise Fellow and Supervisor meet to review evaluation • By Feb. 8th – Submitted in iCIMS

  43. PF Health & Safety Survey • Health and Safety Survey given out in December • Trends show overall members feel safe at their sites • Overall very positive! • Some comments about not feeling respected by co-workers and student altercations

  44. PF Health & Safety Survey

  45. Questions?

  46. Best Practice Sharing

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