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DCB New Grantee Workshop: Post-Award Administration of Grants

DCB New Grantee Workshop: Post-Award Administration of Grants. Brett Hodgkins Team Leader National Cancer Institute Office of Grants Administration. Post-Award Administration of Grants. Roles and Responsibilities Expanded Authorities Prior Approvals Progress Reports Grant Closeout.

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DCB New Grantee Workshop: Post-Award Administration of Grants

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  1. DCB New Grantee Workshop:Post-Award Administration of Grants Brett Hodgkins Team Leader National Cancer Institute Office of Grants Administration

  2. Post-Award Administration of Grants • Roles and Responsibilities • Expanded Authorities • Prior Approvals • Progress Reports • Grant Closeout

  3. I. Roles and Responsibilities • Grants Management Specialist -Monitors the fiscal and administrative aspects of the project -Assures compliance with federal regulations, policies and procedures -Is the only NIH official authorized to change funding, duration and terms of award

  4. Roles and Responsibilities • Grantee -Assures compliance with federal regulations, policies and procedures -Monitors proper conduct of the project -Fiscal management of the project -Award is made to organization/institution, not the Principal Investigator

  5. Lines of Communication Authorized Organizational Representative Grants Management Specialist Project Director / Principal Investigator Program Official

  6. II. Expanded Authorities What is it? NIH has waived cost-related and other prior approval requirements for many activities and expenditures, and provided authority for these activities and expenditures to the grantee.

  7. Expanded Authorities Grantee Organizations already have prior approval for many activities and expenditures • 1st No Cost Extensions • Rebudgeting (that results in no scope change) • Transferring performance of work to a 3rd Party (domestic)

  8. Summary of Expanded Authorities

  9. III. Prior Approvals • Second No Cost Extension • Change of Principal Investigator • Change of Grantee Institution • Addition of a foreign component • Undertaking activities disapproved or restricted by term of award • Change in scope

  10. Requests for Prior Approval Requests for NCI prior approval must be: • Submitted in writing (at least 30 days prior to the proposed change) • Signed by the PI and Business Official The only official response to prior approval requests are written responses signed by the GMO

  11. Transfers • Prior approval needed • Current institution must relinquish rights to the award • Notify your PD/Grants Management Specialist as soon as possible to get started • Can take several weeks/months to complete the process

  12. IV. Research Performance Progress Report (RPPR) • Required for SNAPs (5R01s, 5R03s, 5R21s, etc.) starting with 07/01/2013 cycle dates • Due date: 45 days before cycle date • Office of Management and Budget (OMB) mandated RPPR for standardized recipient reporting on federally-funded research projects • Annual Progress Report must be submitted for NIH to authorize continued funding of your award

  13. Progress Reports Elements: • Face Page • Critical Elements/SNAP Questions • Scientific Progress/Aims

  14. Key Elements of Face Page • Addresses • Human Subjects / Assurance • Vertebrate Animals / Assurance • Inventions and Patents

  15. Critical Element #1 (previously referred to as SNAP Question #1) Has There Been A Change in the Other Support of Senior/Key Personnel Since the Last Reporting Period?

  16. Critical Element #2 (previously referred to as SNAP Question # 2) Will There Be, In the Next Budget Period, A Significant Change in the Level Of Effort for the PD/PI or Other Senior/Key Personnel Designated on the Notice of Award From What Was Approved For This Project?

  17. Critical Element #3 (previously referred to as SNAP Question # 3) Is It Anticipated That An Estimated Unobligated Balance (Including Prior Year Carryover) Will Be Greater Than 25% of The Current Year’s Total Approved Budget?

  18. Scientific Progress/Aims • A programmatic responsibility • If aims/objectives are not being met, further action can be taken • Oftentimes failure to meet aims/objectives can go hand-and-hand with existence of unobligated balance

  19. V. Closeout Items That Must Be Submitted within 90 days of the expiration date of the grant: • Federal Financial Report • Final Invention Statement • Final Progress Report

  20. Helpful Information • www3.cancer.gov/admin/gab/index.htm

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