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ERA Manager – 5010 Changes Training. Introduction to New ERA Manager Functionality. In response to the 5010 format, we have added the following features to ERA Manager:
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Introduction to New ERA Manager Functionality • In response to the 5010 format, we have added the following features to ERA Manager: • The ability to view the format you are receiving your ERAs in by Provider TIN and/or NPI – Please note the default format is 4010 at this time. • The ability to select the format you want to receive your ERAs in by Provider TIN and/or NPI and Payer Id • The ability to select the format you want to receive your ERAs in by Payer Id across your organization • The ability to view the format the Payer is sending ERAs in to Ingenix • The ability, at the time of enrollment, to select the format you want to receive your ERAs in
Viewing the Format by Provider TIN/NPI • 1 – Select the Provider you want to view the ERA format for • 2 – Click on Show Associated Payers • 3 – The format will display under the Format column • 4 – The Format is displayed as a hyperlink
Viewing the Format by Provider TIN/NPI cont… 1 – Click on the Payer 2 – Click on Show Associations 3 – The format for each Provider TIN/NPI associated with that Payer displays under the Format column
Selecting Format by Provider TIN or NPI and Payer 1 – Select the Provider you want to change the ERA format for 2 – Click on Show Associated Payers 3 – The format will display under the Format column 4 – Click on the hyperlink of the format you want to change
Selecting Format by Provider TIN or NPI and Payer cont… The “Format Preference” pop up will appear. 1 – The current format you are receiving ERAs in for that provider’s TIN or NPI will display 2 – Click on the arrow for the drop down to appear and choose the format you want 3 – Confirm the format you want by clicking on the arrow and choosing the format you want 4 – Click Submit to change the format 5 – Click Cancel if you make a mistake or change you mind. Your changes will not take effect.
Selecting Format by Payer Id and Organization 1 – Click on the Change Format By Payer ID button The Change Format by Payer Id pop up box will appear (see next slide)
Selecting Format by Payer Id and Organization cont… 2 – Input a Payer Id. Please note, if the Payer Id is not valid you will receive an error message 3 – Click on Search 4 – If you enter the incorrect Payer Id or change you mind, you can click on Cancel. No changes will be made.
Selecting Format by Payer Id and Organization cont… 5 – Click on the drop down and select the Format you would like to receive for all Providers associated with the Payer 6 – Click on the Change Format button 7 – If you make a mistake or change your mind, click on the Cancel button. No changes will be made
Selecting Format by Payer Id and Organization cont… The Change Format By Payer Id Results pop-up will appear. 8 – The number of records (Provider TINS and/or NPIs) that have been changed will display 9 – To return to the Provider tab, click Ok
Viewing the Format the Payer Sends 1 – Format column 2 – Please note that some Payers will have a dual use period. They will send ERAs in both formats to Ingenix during this time.
New File Upload Spreadsheet To accommodate the selection of the ERA format a new column has been added to far right of the spreadsheet called “Format”. If you would like to receive a 5010 format, please enter 5010 in this column. If left blank, we will default your format to 4010.
